Site Services Administrator

CAE; Moose Jaw; On-site; CAD 40,000 - 80,000; Full time

Job summary

Join a dynamic organization as a Site Services Administrator, where your attention to detail and organizational skills will be vital. This role involves managing project support, administrative tasks, and ensuring smooth operations within the site services department. You'll coordinate with various stakeholders, manage Jira tickets, and assist in preparing project reports. An established industry player offers a flexible work environment and opportunities for professional growth. If you are passionate about delivering excellence and thrive in a collaborative setting, this is the perfect opportunity for you!

Benefits

Flexible Benefits

Defined Benefits Retirement Plan

Employee Stock Purchase Plan

Physical Wellness Plan

Social Events

Qualifications

• Experience in administrative support or a related field is essential.
• Strong organizational and multitasking skills are required.

Responsibilities

• Monitor shared support inbox and manage Jira tickets effectively.
• Assist Project Managers with administrative tasks and project updates.

Skills

Administrative Support

Organizational Skills

Multitasking Skills

Communication Skills

Interpersonal Skills

Tools

Jira

MS Teams

MS Office

Project Management Tools

Job description

About This Role

We are a dynamic organization committed to excellence in site services and project management. We are looking for a dedicated and detail-oriented Site Services Administrator to join our team. This role is crucial in ensuring the smooth operation of our site support, managing projects, and assisting with various administrative tasks in our department. That’s why we need your expertise and passion to complete our team!

The role we are offering you:

Department Administrative Coordination:

• Monitor a shared support inbox, categorize emails, and ensure timely follow-up.
• File emails according to category and ensure quote and invoice approval requests are addressed.
• Provide direct support to the Site Services Manager on administrative tasks as needed.

Jira Task Management:

• Create and manage Jira tickets by monitoring progress, adding necessary documentation, and ensuring tickets move through workflows.
• Coordinate with contractors, finance, and other stakeholders to ensure project completion.

Project Support:

• Assist with preparing monthly lookaheads and project status update reporting.
• Support Project Managers with administrative tasks and smaller project handovers.

Meeting Coordination:

• Prepare for and attend recurring meetings with subcontractors and internal teams.
• Take and correctly file meeting minutes and ensure action items are followed up.

General Administration:

• Save and organize quotes, invoices, and operational reports.
• Update documents, track invoice approvals, and maintain OneDrive folders.
• Provide coverage for team members when out of office.

Our ideal candidate has:

• Experience in administrative support or a related field.
• Strong organizational and multitasking skills.
• Advanced proficiency in Jira, MS Teams, MS Office, and project management tools.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

CAE offers:

• Benefits: fully flexible for you to choose what is important
• Retirement: Defined Benefits Retirement Plan & Group Registered Retirement Savings Plan (RRSP)
• Financial Perks: Employee Stock Purchase Plan & numerous corporate discounts
• Personal and Family Programs: Physical Wellness Plan & Supplementary Maternity Plan
• Fun at work: social and community events all-year round!

At CAE, we equip people in critical roles with the expertise and solutions to create a safer world. Around the globe, we’re everywhere customers need us to be with more than 13,000 employees in approximately 250 sites and training locations in over 40 countries. Today and tomorrow, we’ll make sure our customers are ready for the moments that matter.

Come and share your passion with us!

#LI-KP2

Position Type: Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Opportunity Employer

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, nationality, colour, religion, sex, gender identity and expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by local laws.

If you don't see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [e-mail].