Site Administrator - Shipper/Receiver

Seymour Pacific Developments; Ottawa; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading construction firm in Ottawa is seeking a Site Administrator - Shipper/Receiver to manage site administrative tasks and act as the point of contact for site personnel. The ideal candidate will have at least two years of administrative experience and proficiency in MS Office, with strong organizational and communication skills. This role offers a dynamic indoor/outdoor work environment with excellent wages and benefits.

Benefits

Excellent wages

Comprehensive benefits

Training opportunities

Qualifications

• Minimum two years’ experience in an administrator role.
• Exceptional proficiency in MS Office Suite.
• Demonstrated ability to manage time well.

Responsibilities

• Provide administrative support for the construction site.
• Act as the first point of contact at the construction site.
• Manage site inventory and waste of materials/products.

Skills

Administrative support

MS Office Suite proficiency

Construction management software

Organizational skills

Communication skills

Interpersonal skills

Job description

Seymour Pacific Developments Ltd. is a national leader in land development and residential construction, and we are seeking aSite Administrator - Shipper/Receiver at our multifamily site in Ottawa, On. This position is responsible to ensure efficiency in all administrative functions, as well as to act as Shipper/Receiver for all incoming and outgoing site materials. This is an indoor/outdoor position in all weather.

Your contributions to the team:

• Provide administrative support for the construction site
• Enter timecards electronically and facilitate site approvals with payroll
• Set priorities for carrying out administrative function to maintain smooth operations as well as to meet multiple competing deadlines
• Act as the first point of contact at the construction site for employees, inspectors, visitors etc
• Working in collaboration with Head Office personnel to maintain paper-flow to/from (i.e. purchasing, payroll, accounts payable, operations team, human resources)
• Assist with all new hire onboarding and ensure documentation is received by HR
• Prepare reports as needed and/or facilitate distribution to relevant internal and external parties (i.e. fuel tracking, meeting minutes, inspection reports, occupancy documents etc.)
• Retrieve/receive and organize rapid purchase orders/packing slips from staff
• With direction, plan and schedule long-lead deliveries according to construction schedule
• Physically count materials and product, noting damages or short shipped items
• Follow appropriate purchasing procedures and employ tracking measures
• Manage site inventory and waste of materials/products
• Prepare relevant shipping and receiving documents

What you need to be successful:

• Minimum two years’ experience in an administrator role
• Exceptional proficiency in MS Office Suite
• Working experience using construction management software or ERP
• Demonstrated organizational skills and ability to manage time well
• Established good communication skills both oral and written
• Strong interpersonal skills to build and foster partnership with teams
• Demonstrated ability to remain focused on extremely fast-paced construction office environment, with minimal direct supervision
• Building supply product knowledge an asset, however training will be provided
• Ability to lift up to 35lbs

Why Seymour Pacific?

Seymour Pacific Developments is an industry leader in building multi-family homes with unparalleled speed and efficiency. We develop and build over 1000 units a year by leveraging effective teamwork and industry expertise. We offer excellent wages and benefits, as well as a variety of training for employees who are motivated to succeed and want to expand their horizons.

Seymour Pacific Developments practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.