Site Administrator, Red Deer

Stuart Olson Inc.; Red Deer; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Site Administrator to join their dynamic team in Red Deer, Alberta. This exciting role involves supporting administrative tasks, utilizing Customer Relationship Management systems, and ensuring smooth payroll processes for a maintenance project. With a focus on collaboration and efficiency, the ideal candidate will bring strong organizational and interpersonal skills to the table. If you are self-motivated and thrive in a fast-paced environment, this opportunity offers a chance to make a significant impact while enjoying competitive compensation and benefits. Join a team that values integrity and professionalism, and help drive success in a rewarding project.

Benefits

Health & Dental Benefits

Vacation Pay

RRSP’s

Qualifications

• 2-4 years of administrative experience in construction required.
• Strong computer skills, especially in CRM systems and Microsoft Office.

Responsibilities

• Utilize CRM systems and reconcile vendor invoices.
• Maintain employee files and prepare daily reports.

Skills

Customer Relationship Management systems

Time Management

Interpersonal Skills

Analytical Skills

Problem-Solving Skills

Organizational Skills

Communication Skills

Education

High School Diploma

Tools

Microsoft Office

Track

Job description

Our Offer to You:

• Location: Red Deer Region, Alberta
• Start Date: Late March 2025
• Anticipated end date: September 2025
• Schedule: To be determined
• Compensation: Competitive wages, Vacation Pay, RRSP’s, Health & Dental Benefits

We’re looking for a Site Administrator to join our dynamic team in Red Deer, AB starting March 2025. We are seeking a Site Administrator with a strong background utilizing Customer Relationship Management systems and supporting our current administrative team with the roll out of new payroll processes. This is a maintenance project anticipated to end September 2025, with potential to go longer. Preference will be given to local candidates in the Red Deer region.

Responsibilities:

• Utilize Customer Relationship Management Systems based programs
• Utilizing client program systems
• Reconciling vendor invoices
• Update crew lists
• Balancing time between internal and external systems
• Process paperwork for all site based employees
• Maintain employee files and keep accurate employee information
• Prepare daily force reports
• Complete other administrative duties and reports as directed by the Project Manager and Site Supervisor

Qualifications:

• High school Diploma
• 2-4 years’ administrative construction experience
• Experience utilizing Track considered an asset
• Advanced computer skills specifically in Microsoft Office and Customer Relationship Management Systems
• Highest standard of professional ethics, confidentiality and integrity
• Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges
• Ability to effectively prioritize and execute tasks independently with strong time management skills to meet deadlines in a high-pressure environment
• Ability to forge, grow and maintain positive relationships
• Strong interpersonal, critical thinking, analytical and problem-solving skills
• Strong organizational skills, including effective prioritization and follow up
• Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude and exceptional customer service
• Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
• Superior written and verbal communication skills
• CSTS 20
• H2S Alive (Energy Safety Canada)
• Pre-access Drug and Alcohol test

Working Conditions:

• Working in an Office or Site Environment

While we welcome all applications, only candidates being considered for an interview will be contacted directly.

Unsolicited resumes and phone inquiries from 3rd party agencies will not be accepted.