Site Administrator - Buildings

Graham; Dawson Creek; On-site; CAD 60,000 - 80,000; Part time

Job summary

A leading company is seeking a Site Administrative Assistant to provide essential support for day-to-day operations. This part-time role involves coordination of meetings, travel, and administrative tasks to contribute to team efficiencies. Ideal candidates will possess strong organizational and communication skills, alongside a high school diploma and relevant experience.

Qualifications

• 1-3 years of relevant experience in an administrative role.
• Proficient in MS Office Suite and general office tasks.
• Strong organizational, time-management, and customer service skills.

Responsibilities

• Provide administrative support, manage calendars, and coordinate meetings.
• Handle travel bookings, expense reports, and material receiving.
• Act as the first point of contact and streamline team efficiencies.

Skills

Organizational skills

Time-management skills

Customer service skills

Communication skills

IT troubleshooting

Education

High school diploma

Tools

MS Office Suite

SAP

PowerPoint

Job description

Graham is intent on fueling growth by ensuring we have the right people, in the right place, at the right time, balancing both Company and individual needs. Graham talent management strategies include succession planning, employee development and hiring. Our Talent Acquisition team focuses on finding and matching external and internal talent through our open jobs. Internal mobility is important to maintain a vibrant and growing organization and is a central element of Graham’s talent management strategy. As an employee, you are encouraged to discuss your career aspirations and individual development with your manager and / or your Human Resources Advisor to position yourself for growth opportunities, both now and in the future.

About The Role :

The Site Administrative Assistant providesadministrative and clerical support to the site as necessary. Theincumbent helps with day-to-day tasks and streamlines efficiencies of the team to ensure the team can focuselsewhere. This includes booking meetings, arranging catering, booking travel, reconciling expense reports, receivinggoods and compiling reports, and working with vendors to resolve any site requirements. The incumbent worksclosely with other departments, and is often the first point of contact on the site.This is a part time, hourly position with benefits. The position will work 24 hours per week, Monday to Friday.

As a Site Administrative Assistant at Graham, you will :

• Be the first point of contact for site. Ability to direct visitors to where they need to go
• Coordination of office / wash car supplies inclusive of stationary, pens, coffee, creamer, cutlery, paper towel, toilet paper, hand sanitizer etc. This includes occasional supply runs. Ordering materials from the whiteboard. Coordination with GF's / PC's on more technical items.
• Coordination of site lunches / events
• Ordering breakfast, refreshments, and lunches for specific meetings and events
• Ordering & returns of IT equipment
• Manage the DCDH vacation calendar & shift calendar
• Coordination of travel. This could include booking flights / hotels, tracking RAV usage and allocating spaces to work
• Tracking of site equipment with input from the GF's
• Good receipts. Material receiving to be done in the field by GF's / PC's.
• Monthly Labour Reporting for client report
• One off orientations
• General scanning and filing
• Meeting minutes & management of the meeting room calendar
• Book meetings for Senior Management as required
• Updates to & distribution of communication matrix & org chart
• Update Subcontractor Management Tracking Sheet
• Update of the LPS Dashboard information.
• Manage training tracker and book training as required

Qual ifications / Experience :

• A high school diploma is required.
• 1-3 years of relevant experience.
• Good typing, filing, and general reception skills.
• Strong organizational and time-management skills.
• Ability to prioritize tasks well.Strong customer service skills.
• Awareness of health and safety standards.
• Positive upbeat attitude.
• Strong written and verbal communication skills.
• Strong understanding of how to communicate or deal with different levels in the organization up to the executive level, and communicate positively and effectively with other administrative staff throughout the organization.
• Ability to create presentations for the site team.
• Proficiency with MS Office Suite, SAP, Toolbox, Skype for business, meeting room set up and technology, PowerPoint, and basic IT troubleshooting.

If this sounds like you, then Graham may be the right fit. Apply today.

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

No unsolicited resumes or phone inquiries from agencies, thank you.

As Graham's trusted recruitment partner, Jardeg aids in the hiring of skilled professionals who play a crucial role in the success of Graham's Buildings, Industrial, Infrastructure, Water, Development, Maintenance and Turnaround projects across Canada.

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