Site Administrator

Bird Construction; Northeastern Ontario; On-site; CAD 42,000 - 65,000; Full time

Job summary

Bird Construction seeks a Site Administrator to provide day-to-day administrative and operational support on hydroelectric unit overhaul projects in Kipling, Ontario. You’ll work with project managers, superintendents and field teams to coordinate site activities, documentation and workforce needs.

Ideal candidates have 2–5 years of administrative experience, preferably in construction or project environments, and strong MS Office skills.

Qualifications

• Post-secondary education in Business Administration, Office Administration or a related discipline.
• 2–5 years of administrative experience, ideally in construction, engineering, industrial or project-based environments.
• Experience supporting site-based project teams, payroll or accounts payable is an asset.
• Strong organizational skills, ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication, professional and service-oriented.

Responsibilities

• Provide administrative support to the project team, including correspondence, reports and document preparation.
• Maintain accurate project files, employee records and site documentation.
• Support onboarding, orientation and collection of required documentation.
• Coordinate timesheets, payroll information and expense reports.
• Assist with travel, accommodations, site access and general site logistics.
• Prepare meeting agendas, record minutes and track action items.
• Support procurement and accounts payable activities and invoice coordination.
• Maintain confidentiality on employee, commercial and project information.
• Act as a key contact for site employees, visitors, vendors and internal departments.
• Support project reporting, safety administration and document control.

Skills

Administrative experience

Microsoft Office

Communication skills

Education

Post-secondary education in Business Administration or Office Administration

Tools

Microsoft Excel

Outlook

SharePoint

Teams

Job description

Site Administrator

The Site Administrator provides day-to-day administrative and operational support to the project team on hydroelectric unit overhaul projects. Working closely with project managers, superintendents, field teams and corporate departments, this role helps ensure site activities, documentation and workforce requirements are coordinated efficiently and accurately.

This is a site based role, located 6 hours north of Sudbury in Kipling, Ontario

What You Will Be Working On

• Provide administrative support to the project team, including correspondence, reports, presentations, meeting coordination and document preparation.

• Maintain accurate project files, employee records, site documentation, contact lists and electronic filing systems.

• Support employee onboarding and offboarding, including site orientation, access requirements, training records and collection of required documentation.

• Coordinate timesheets, payroll information, living-out allowance documentation, expense reports and other workforce-related records.

• Assist with travel, accommodations, site access, office supplies, courier services and general site logistics.

• Prepare meeting agendas, record minutes, track action items and follow up with responsible team members.

• Support procurement and accounts payable activities, including purchase requisitions, purchase orders, packing slips and invoice coordination.

• Maintain confidentiality when handling employee, commercial and project information.

• Act as a key point of contact for site employees, visitors, vendors and internal departments, directing questions to the appropriate team member.

• Support project reporting, safety administration, document control and other duties required for effective site operations.

What We Are Looking For

• Post-secondary education in Business Administration, Office Administration or a related discipline is preferred.

• Approximately 2-5 years of administrative experience, ideally within construction, engineering, industrial or project-based environments.

• Previous experience supporting a site-based project team, workforce administration, payroll or accounts payable is an asset.

• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.

• Strong written and verbal communication skills and a professional, service-oriented approach.

• Proficiency with Microsoft Office, including Outlook, Word, Excel and Teams; experience with SharePoint or construction management systems is an asset.

• Ability to exercise sound judgment, maintain confidentiality and work independently in a fast-paced environment.

• Willingness and ability to work at the project site and accommodate project schedules as required.

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.