Site Administrator

Natural Factors; Burnaby; On-site; CAD 60,000 - 80,000; Full time

Job summary

An innovative firm is seeking a Site Administrator to join their dynamic team in Burnaby, BC. This role offers a unique opportunity to thrive in a fast-paced industrial environment while managing administrative tasks and ensuring smooth operations. The ideal candidate will possess strong organizational skills, proficiency in Excel and Word, and the ability to handle multiple tasks efficiently. With a commitment to personal growth and a supportive workplace culture, this position is perfect for those looking to make a meaningful impact in their career. Join a leader in technology-enabled asset protection solutions and contribute to the integrity and safety of critical infrastructures.

Qualifications

• Proven experience in an administrative or project coordination role.
• Must be proficient in Excel and Word at an expert level.

Responsibilities

• Daily review of timesheets and submissions to Payroll.
• Maintain schedule and resolve pay issues with site employees.
• Deliver financial reports weekly/monthly.

Skills

Excel

Word

Time Management

Analytical Skills

Multitasking

Communication Skills

Education

High School Diploma

Bachelor's Degree

Tools

TRACK system

IDMS system

MERIDIUM

VISIONS

Job description

Position Summary

Acuren Group is excited to announce an opportunity for a Site Administrator to join our vibrant team at the client site in Burnaby, BC. If you're seeking a dynamic industrial environment that offers ample opportunities for personal growth and learning, then this is the perfect fit for you!

• Position will be up to 40 hrs/week on a 4x10 rotation
• Salary range $28.00 to $35.00/hr depending on qualifications and experience
• Candidates are required to be local to Burnaby and/or surrounding area

Responsibilities

• Daily review of timesheets & sign ins, and submissions to Payroll via FTP
• Daily LEM preparation and submission
• Employee craft set ups and changes
• Weekly time entry review
• Resolve pay issues or errors with site employees, escalate as necessary
• Maintain schedule
• Site access submissions and reactivations
• Electronic filing of all admin documents
• Daily entry in TRACK system (experience considered an asset)
• Data entry with IDMS system (experience with MERIDIUM, VISIONS considered an asset)
• Delivering financial reports weekly/monthly
• Ability to learn new software is considered an asset

Requirements

Key Requirements

• High school diploma or equivalent (bachelor's degree preferred).
• Proven experience in an administrative or project coordination role.
• Must be proficient in Excel and Word (expert level).
• Industry knowledge and experience with invoicing will be considered an asset.

Core Competencies

• Excellent time management, multitasking, and analytical skills.
• Organization, task prioritizing, and attention to detail.
• Ability to work under pressure and in a fast-paced environment.
• Strong attention to detail, strategic coordination, and budget management.
• Excellent written and verbal communication skills.
• Initiative, adaptability, and important levels of communication.
• Ability to work in a team or independently.

Benefits

The strength of Acuren lies in its outstanding people. As a rapidly growing, intensely innovative, international privately held company, the opportunities to pursue challenging and diverse career development paths are vast. Complemented by an attractive and comprehensive total compensation package and a commitment to the principles of a respectful workplace, Acuren offers tremendous opportunities to those who wish to succeed.

Working Conditions

Office environment on site at Parkland Refinery in Burnaby, BC

Company Overview

Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.

Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.

Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.