Site Administrative Facilitator 1

Kiewit; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

Kiewit is seeking an Administrative Coordinator to work on-site in Calgary, supporting various project teams. This role will organize schedules, meetings, and facilitate communication, requiring adaptability and strong attention to detail. Ideal candidates will possess excellent communication skills and proficiency in Microsoft Office.

Benefits

Comprehensive benefits package

Retirement plans with matching

Generous paid time off

Qualifications

• Minimum of 3 years experience in a professional setting, preferably in construction.
• Exceptional organizational and time management skills essential.
• Proficient in Microsoft Office products including Word, Excel, Outlook, PowerPoint.

Responsibilities

• Support various teams by managing schedules, travel, and correspondence.
• Assist with document preparation and editing.
• Organize meetings and handle administrative tasks to ensure smooth operations.

Skills

Communication

Attention to detail

Organizational skills

Time management

Emotional intelligence

Tools

Microsoft Office

SharePoint

Job description

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Requisition ID : 176471

Job Level : Mid Level

Home District / Group : Kiewit Energy Canada District

Department : Administration

Market : OGC

Employment Type : Full Time

Position Overview

As an Administrative Coordinator on our Project Site, your primary role will be to support various teams (such as safety, field engineering, etc.) stay organized, prepared, and well-equipped for their ever-changing schedule and the vast array of responsibilities. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Candidate must enjoy working independently with strong attention to detail and a can-do positive attitude. Continually requires a high degree of professionalism and business presence.

District Overview

Kiewit Energy Canada is headquartered in Calgary, Alberta. We are a major industrial contractor that work on projects that involve construction of oil & gas facilities such as oilsands processing, including steam–assisted gravity drainage facilities, upgrading & refining, midstream facilities, power & co-generation, terminal projects (ex. LNG, LPG, etc.), and major mine developments. We also have a Modular Yard facility in Edmonton, Alberta. Our engineering branch is a leading-edge division that offers innovative engineering services for our current projects and new pursuits in Canada. Our design services group are based in Calgary and Houston offering expertise in process, piping, mechanical, electrical and civil / structural disciplines.

Location

This role is based on-site full-time as a rotation (10 days on 4 days off) on our project in the Sparwood, BC area. We will consider local candidates, and candidates based out of Calgary who will travel to site for their rotation.

Responsibilities

• Complete a broad variety of administrative tasks including composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling / creating documents for meetings.
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications and presentations
• Coordinate travel as needed, including organizing and managing the logistical details for off-site events and activities for the business.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Support with cross-department working groups, keeping agendas, and helping members to be accountable for key deliverables.
• Keep the office running smoothly, and provide support to various departments
• Prioritize conflicting needs; handle matters expeditiously, and proactively, and follow through on projects to successful completion, often with deadline pressures.
• Assist with documents and plans using Office 365 (Outlook, Word, Excel, and PowerPoint, etc.) including drafting and / or proofreading.

Qualifications

• Excellent communication skills (verbal and written) and comfortable presenting
• Minimum of 3 years of experience in a professional setting. Experience in the construction industry is an asset.
• Proficient in Microsoft Office products including Word, Excel, Outlook, PowerPoint
• Experience and ability to navigate and adapt to various online platforms
• Experience working with modern technologies such as SharePoint, video conferencing, etc.
• Deadline-driven with a sense of urgency
• Able to take direction and provide timely feedback on progress of tasks
• Exceptional attention to detail, organized, ability to recognize discrepancies and active listening skills
• Strong emotional intelligence and interpersonal skills
• Excellent organizational and time management skills
• Ability to multi-task and prioritize
• Ability to work independently, as well as part of a team
• Strong professional interpersonal, written and verbal communication skills

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Other Requirements :

• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary

Base Compensation : $29-32 / hr

Actual compensation is subject to variation due to such factors as education, experience, skillset, and / or location)

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discriminationand complywith all laws regarding human rights in the provinces where we operate.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come.

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.

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