Site Administrative Assistant

St Barbara Limited; New Glasgow; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Health benefits

RRSP matching

Job summary

St Barbara Limited’s Atlantic Operations, based at the Touquoy Mine site in Moose River, NS, is seeking an Administrative Assistant to support Mine & Mill Operations on a full-time, max-term basis through February 2028.

You will coordinate daily office tasks, assist Accounts Payable with invoice tracking, and manage records to meet government and company policies.

This role emphasizes safety, teamwork, and professional communication within SBM values.

Qualifications

• Two years of administrative assistant experience.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) is desired.
• Experience in mining, construction, oil and gas, or a similar industry is asset but not required.

Responsibilities

• Execute daily office operations including filing, copying, scanning, data entry, and phone management.
• Assist Accounts Payable with invoice tracking and enter purchase requisitions using Sage 300 software.
• Manage office supplies, coordinate supervisor shift records, and handle on-site and off-site pick-ups and deliveries.
• Support the scheduling and delivery of site orientations for new employees, contractors, and suppliers.
• Maintain accurate departmental documents and records in strict accordance with government legislation and company policies.
• Uphold a strict safety culture by following all regulations, maintaining equipment, completing safety training, and reporting incidents.
• Foster a positive, professional work environment aligned with SBM values through clear communication and cross-team collaboration

Skills

Administrative experience

MS Office proficiency

Communication skills

Tools

Sage 300

Job description

Administrative Assistant

Atlantic Operations is a wholly owned subsidiary of St Barbara Limited, an ASX listed gold producer and explorer with mining assets in Canada and Australia.

We are currently seeking an Administrative Assistant to support Mine & Mill Operations. This role is a full time, Max Term position until February 2028, reporting to the Senior Office & Payroll Administrator and will be based out of the Touquoy Mine site in Moose River, NS.

The Opportunity

• Execute daily office operations including filing, copying, scanning, data entry, and phone management.
• Assist Accounts Payable with invoice tracking and enter purchase requisitions using Sage 300 software.
• Manage office supplies, coordinate supervisor shift records, and handle on-site and off-site pick-ups and deliveries.
• Support the scheduling and delivery of site orientations for new employees, contractors, and suppliers.
• Maintain accurate departmental documents and records in strict accordance with government legislation and company policies.
• Uphold a strict safety culture by following all regulations, maintaining equipment, completing safety training, and reporting incidents.
• Foster a positive, professional work environment aligned with SBM values through clear communication and cross-team collaboration

Our Successful Candidate Will Demonstrate The Following

• Two years of administrative assistant experience
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, etc.) is desired
• Experience in mining, construction, oil and gas, or a similar industry is considered an asset but not required.

About Us

• 'Grow our own Success' approach with a preference to develop and promote internally.
• Developed and structured professional development opportunities and educational assistance.
• Competitive compensation, health benefits and RRSP matching program.
• 2020 PDAC Viola R. MacMillan Award recipients for developing the Touquoy open pit mine and consolidating other gold deposits near Moose River.
• Be a part of the high performing St Barbara community – a proud Equal Opportunity Employer and Employer of Choice.

We are an equal opportunity employer committed to employment equity and encourage applications from women, aboriginal peoples and members of visible minorities and we provide nil gender pay gap in like for like roles and a commitment to addressing pay equity and gender equality through our recruitment, promotions, reward and recognition programs.

Members of the Mi’ kmaq community are encouraged to self-identify in your cover letter.

For further information about St Barbara, visit https://stbarbaragold.ca

Please understand that screening and interviewing may take place prior to the advertised close date.