Shipping & Receiving Coordinator

IMT Group; Ingersoll; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading manufacturer in the OEM and Defence industries, IMT Precision is seeking a Shipping & Receiving Coordinator responsible for managing all shipping and receiving operations. This role involves coordinating shipments, ensuring documentation accuracy, and collaborating with various departments to enhance logistics efficiency. Join a stable organization offering competitive wages, extensive health benefits, and opportunities for professional growth.

Benefits

Extensive Health & Dental Coverage

Defined Contribution Pension Plan

Annual Bonus Program

Competitive wages

Job Security

On-The-Job Training

Tuition reimbursement

Employee Referral Program

Social Events/Activities

Years of Service Program

Qualifications

• 3-5 years of related experience required.
• Knowledge of cross border shipments and logistics is necessary.
• High interpersonal skills to work effectively in a team.

Responsibilities

• Ensure accuracy of all local and cross-border shipments and documentation.
• Communicate any shipment discrepancies with inventory and purchasing teams.
• Schedule and track shipments for timely delivery.

Skills

Excellent organizational skills

Communication skills

Problem solving skills

Attention to detail

Education

Post-Secondary in Trade Compliance/Logistics or Supply Chain Management

Tools

Microsoft Dynamics AX

D365

ERP/MRP systems

Microsoft Office

Job description

General Description

IMT Precision is one of Canada’s leading major manufacturers in the OEM and Defence industries. Over 100 years of experience has taught us that our employees are our most valuable asset. We offer many perks along with a stable career at IMT Precision.

The Shipping & Receiving Coordinator is responsible for preparing, coordinating, and executing all shipping and receiving operations for IMT Precision. Shipping & Receiving Coordinators are responsible for all records concerning material movements, shipment paperwork (packing slips, BOL’s, SDR’s) and commercial invoices and customs documents.

Location:

Ingersoll, ON

Responsibilities

• Generate, verify and ensure accuracy of all local and cross-border shipments, documentation and submissions for carriers, customs broker(s).
• Ensure accuracy and timely completion of paperwork, and data entry into DAX system and other shipment platforms.
• Verify packing slips, shipment paperwork and physical checks of goods received and communicate discrepancies with inventory and purchasing teams, and other appropriate parties, in a timely manner.
• Consult with the inventory team regarding any shipping discrepancies or concerns.
• Timely and accurate booking of carriers, and accuracy of supporting documentation.
• Execution of all shipment related tasks including completion of paperwork, determining final weights and dimensions for outbound shipments, maintenance and submission of all documentation related to shipments.
• Accurate data entry and maintenance of all logs related to inbound/outbound shipments.
• Follow all work instructions and process maps related to Shipping & Receiving.
• Communicate effectively with all internal departments to resolve issues related to shipments and deliveries.
• Schedule and track shipments, ensuring optimal route and timely delivery.
• Timely communication and escalation of any delays or issues relating to inbound/outbound shipments.
• Ensure compliance with safety regulations and company policies relating to all shipping and receiving operations.
• Oversee preparation of shipments in accordance with company work instructions and processes.
• Coordinate loading/unloading and monitor shunt truck daily schedule to ensure effective time management of driver.
• Monitor and track all trailers used for shunting and storage on site.
• Create and maintain a daily schedule for all inbound/outbound shipments and communicate with relevant departments daily to ensure shipments are ready on schedule.
• Prepare any materials for return as directed by purchasing.
• Monitor loading and unloading of trucks by Material Handlers to ensure safety protocols, loading instructions and company processes are followed. Verify all FGI is loaded with accuracy and aligns with paperwork.
  
  

Requirements

• Working knowledge of cross border shipments.
• Logistics, inventory, and warehousing experience.
• Excellent organizational and planning skills.
• Previous experience with Microsoft Dynamics AX or D365 considered an asset.
• Strong proficiency with ERP/MRP systems and Microsoft Office.
• High-level attention to detail and accuracy oriented.
• Excellent communication skills, verbal and written.
• Excellent problem solving and decision-making skills.
• Exceptional task management abilities.
• Growth mindset, goal oriented and focused on continuous improvement and cost savings.
• Knowledge of Defense industry considered an asset.
• High level of interpersonal skills to work effectively in a team environment.
• Proactive, with the ability to work with limited guidance.
• Flexibility to work extended hours as required, based on business needs.
  
  

Education/Experience

Post-Secondary an asset in Trade Compliance/Logistics or Supply Chain Management.

Minimum 3-5 Years Of Related Experience.

Why Join Us?:

• Extensive Health & Dental Coverage
• Defined Contribution Pension Plan
• Annual Bonus Program
• Competitive wages
• Job Security (long-standing and growing company)
• On-The-Job Training
• Professional designation fee paid
• Tuition reimbursement
• Employee Referral Program
• Social Events/Activities
• Years of Service Program
  
  

We thank all applicants for submitting their resumes, however, only those selected for an interview will be contacted.

As IMT Group is a supplier of Canadian government-designated controlled goods, the successful applicant must be willing to consent to and provide a security check which may include a criminal background check.

IMT is strongly committed to diversity and welcomes all applications. IMT will provide reasonable accommodation for qualified individuals with disabilities in the job application process. Please communicate your accommodation needs confidentially to the recruiting manager.