Service Writer

Birch-Mountain-Enterprises-; Fort McMurray; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Health and dental benefits

Disability and life insurance

Health spending account

RSP matching retirement plan

Employee assistance program

Employee referral bonus

Company events and breakfasts

Other allowances

Local discounts

Job summary

Birch Mountain Enterprises is hiring an experienced Service Writer for our Fort McKay Incubator Park location. The role focuses on coordinating maintenance shops, scheduling work, and delivering high-quality service to internal and external customers.

You will manage work orders, track costs, parts, and timelines, while training technicians on the order system and supporting management with reports. This position requires strong organizational and communication skills and a safety-minded

Qualifications

• 3-5 years Service Writer experience, or in a similar field.
• 3-5 years of Administration experience.
• Previous experience and strong knowledge in Heavy Duty and Automotive Mechanics.
• Minimum class 5 license with a clean driver’s abstract required.
• OSSA and CSTS Certification.
• Proficient with Microsoft Office programs.
• Maintenance software experience an asset.

Responsibilities

• Oversee daily service writer duties and coordinate maintenance shop communications.
• Schedule maintenance in the field and in the shop.
• Maintain accurate repair and maintenance records.
• Develop cost estimates and track parts and repair times.
• Train technicians on the work order system.
• Generate reports for management including equipment downtime.
• Ensure a safe and clean work environment.
• Coordinate parts ordering and delivery timelines.

Skills

Analytical skills

Problem-solving

Communication

Organization

Multitasking

Teamwork

Overtime willingness

Attention to detail

Tech proficiency

Education

OSSA Certification

CSTS Certification

Tools

Microsoft Office

SharePoint

Maintenance software

Job description

Birch Mountain Enterprises (BME) are hiring an experienced Service Writer immediately for our Fort McKay Incubator Park Location, located within the Fort McKay First Nation.

What's in it for you?

• Scheduleof 7 on 7 off
• Company paid health and dental benefits.
• Disability and life insurance.
• Health spending account.
• A company matchingretirementsavings plan (RSP).
• Employee assistance program.
• Employee Referral Bonus program.
• Regular company BBQ's, breakfasts and opportunities to get involved with different events.
• Other perks and allowanceprovided.
• Discounts for various businesses in town.
• A great team of co-workers.
• Located on reserve land.
• No camp or flights provided.

Company Background:

Established in 2005, Birch Mountain Enterprises is an equal opportunity employer with over350employees throughout the Fort McMurray region. Operating from its main operations in Fort McKay, BME provides vac, water, waste, fuel, and flat bed hauling services to industrial and commercial customers.

When you join our team, you join a family of employees dedicated to a safe,enjoyable,and positive work environment.We offer competitive wages and seek candidates that are seeking secure, long-term employment.

Job Summary:

Operating out of our Fort McKay Incubator Park location, the Service Writer will be responsible for the coordination and communication of the maintenance shops with Management. The incumbent will provide daily scheduling, work orders, records, and process optimization to ensure the organization is supported by delivering a high-quality service that meets the expectations and needs of internal and external customers.

Duties and Responsibilities:

• Oversee daily maintenance shop operations, ensuring a steady and even flow of work through the shop, taking calls from site and communicating with Shop Foreman and/or Maintenance Manager.
• Assist with scheduling of Maintenance in the field and in the shop.
• Maintain accurate records of all repairs and maintenance conducted.
• Optimize maintenance department processes to ensure internal and external customer satisfaction.
• Develop cost estimates, logging needed parts and the time needed for repairs.
• Assist the Maintenance Manager and Shop Foreman with the scheduling of repairs.
• Convey all necessary information regarding costs, parts, work and technicians to Shop Foreman and Maintenance Manager as it is received.
• Creating and updating the work orders with the details of the job. Categorize the work orders for the type/reason for repair.
• Training Technicians on the work order system.
• Verifies warranty and report to Manager when there is a potential for warranty coverage.
• Coordinate between the shop and Parts Technician on the ordering and arrival of parts, staying up to date on delivery estimates. (duplicated, absorb into the above.)
• Maintenance software system support; Create and assign work orders, train, identify and raise issues within the system.
• Generate and provide reports to Management where required, including equipment downtime.
• Identify deficiencies and correct them.
• Promoting a safe work environment through following safe work procedures and supporting the safety management system.
• Maintain a clean and safe working environment.
• Maintain company vehicle as required – fuel, oil changes etc.

• Provide accurate data for reporting.
• Assist with administrative work as required.

• Assist the Maintenance Manager with other duties as assigned.

Skills and abilities:

• Above average analytical and problem-solving skills.
• Excellent communication and organization skills.
• Organization and time management skills with a high degree of accuracy and attention to detail.
• Advanced technology user (Microsoft office, Sharepoint, TAG).
• Reliable and dependable, willing to work overtime as required.
• Ability tomultitask to handle shifting and conflicting priorities, with multiple deadlines, in a dynamic fast paced environment.
• Ability to work both independently with minimal supervision,as well as within a team environment.
• Demonstrate a personal commitment and positive attitude towards the team.
• Ability to communicate and interact well with other employees and our customers.
• Extensive knowledge of Heavy-Duty Mechanical work, with a focus on highway equipment.

Qualifications and Experience:

• 3-5 years Service Writer experience, or in a similar field.
• 3-5 years of Administration experience.
• Previous experience and strong knowledge in Heavy Duty and Automotive Mechanics.
• Minimum class 5 license with a clean driver’s abstract required.
• OSSA and CSTS Certification.
• Proficient with Microsoft office programs.
• Maintenance software experience an asset.