Service Manager

FirstService Residential Canada; Mississauga; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Car allowance

Benefits

Job summary

FirstService Residential Canada is seeking a proactive Service Manager to lead operations across a portfolio of condominium properties. You will oversee Front Desk, Housekeeping and Superintendent services, build strong relationships with Property Managers, and support a high-performing team in delivering exceptional client service.

The role requires field-based leadership, travel to sites, and the ability to manage staffing, scheduling, and quality assurance in a fast-paced environment.

Qualifications

• 3+ years of leadership experience in hospitality, facilities, property operations or a service-oriented environment with supervision responsibilities.
• Experience coordinating staffing, service quality and client relationships; multi-site management is an asset.
• Condominium or residential property service experience preferred but not required.

Responsibilities

• Oversee service delivery across assigned properties ensuring contract requirements, SOPs and site-specific Standing Orders are followed.
• Maintain field presence through property visits, inspections and QA reviews; address deficiencies and follow up.
• Build and maintain positive relationships with Property Managers and client representatives; communicate service performance and staffing changes.
• Lead and support Front Desk, Housekeeping and Superintendent associates; assist in recruitment, onboarding and performance management.
• Ensure training, quality assurance and compliance with company policies and safety requirements; maintain records.
• Respond to operational issues, document actions and escalate significant concerns to leadership.
• Participate in meetings and initiatives; provide temporary shift support as needed.

Skills

Leadership

Communication

Client relations

People management

Problem solving

Organizational skills

Coaching teams

Scheduler familiarity

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Service Manager (Durham Region)

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Description

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Experience being part of a high-performing team with a fulfilling career in property management with FirstService Residential.

FirstService Residential is seeking a proactive, people-focused Service Manager to lead operations across an assigned portfolio of condominium properties. This field-based leadership role oversees Front Desk, Housekeeping and Superintendent services, builds strong relationships with Property Managers, and supports engaged, high-performing teams. The successful candidate is organized, approachable and confident in taking ownership of service challenges and seeing solutions through.

Duties & Responsibilities

The duties below are representative of the position. Specific responsibilities may vary based on portfolio needs.

Operations & Portfolio Management

• Oversee service delivery across assigned properties, ensuring contract requirements, Standard Operating Procedures (SOPs) and site-specific Standing Orders are followed.
• Maintain a consistent field presence through property visits, inspections and quality assurance reviews; address deficiencies and confirm follow-up.
• Identify operational risks, prioritize competing site needs and support property start-ups, takeovers and service transitions.
• Maintain operational readiness, including staffing, required documentation, supplies and equipment.

Client Relationship Management

• Build and maintain positive, trusted relationships with Property Managers and other client representatives.
• Communicate proactively about service performance, staffing changes, concerns and improvement plans.
• Respond to client feedback promptly, resolve issues professionally and follow through on commitments.

Associate Management

• Lead, coach and support Front Desk, Housekeeping and Superintendent associates; promote accountability, engagement and professional development.
• Support recruitment, onboarding, performance management and retention in partnership with Recruitment and Human Resources.
• Anticipate staffing needs and coordinate scheduling, coverage and cross-training to support consistent service.
• Oversee attendance, timekeeping, payroll approvals and responsible use of overtime and relief coverage.

Training, Quality Assurance & Compliance

• Ensure associates receive appropriate orientation, site-specific training and ongoing coaching, with required records maintained.
• Monitor service quality and compliance with company policies, health and safety requirements and established procedures.
• Complete required inspections, audits and follow-up actions; work with Human Resources on associate matters within assigned responsibilities.

Communication & Incident Response

• Respond to operational issues and incidents, ensure appropriate documentation and timely escalation of significant concerns.
• Maintain accurate field activity reports and communicate portfolio priorities, risks and progress to the Director, Operations.
• Collaborate with internal support teams to resolve issues and improve service delivery.

Additional Duties & Responsibilities

• Uphold FirstService Residential Mission, Values, Global Service Standards and professional conduct expectations.
• Participate in meetings, training and operational improvement initiatives; perform other related duties as assigned.
• Provide temporary shift support when qualified and operationally required.

Supervisory Responsibility

• Front Desk, Housekeeping and Superintendent associates assigned to the portfolio.

Education & Experience

• Three (3) or more years of relevant leadership experience in hospitality, facilities, property operations or another service-oriented environment, including employee supervision.
• Experience coordinating staffing, service quality and client relationships; multi-site management experience is an asset.
• Condominium or residential property service experience is preferred, but not required.

Skills & Qualifications

• Strong interpersonal skills, client service orientation and clear verbal and written communication.
• Sound judgement, initiative, organization, problem-solving and dependable follow-through.
• Ability to coach teams, navigate challenging conversations and manage multiple priorities.
• Comfort with Microsoft Outlook, Word and Excel and willingness to learn scheduling, payroll and quality assurance systems.

Travel

Frequent travel to assigned properties and site offices is required.

Physical Requirements / Working Environment

This field-based role involves regular visits to condominium properties, walking and standing during inspections, and routine computer and phone use. Flexibility to respond to operational needs outside regular business hours, including evenings and weekends, may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Compensation

Compensation for this role is $50,000 to $65,000 + car allowance and benefits.

Disclaimer

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

INDHON

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Job Qualifications and Characteristics Assessed:

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations:

Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

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