Senior VFX Production Coordinator

RodeoFX; Montreal (administrative region); On-site; CAD 55,000 - 85,000; Full time

Benefits offered by this job

5 paid sick/personal days

Group Insurance

RRSP

Transit discounts

EAP

Job summary

Rodeo FX is seeking a VFX Coordinator to support the entire production team from pre-production through final delivery. You will maintain the show shot list, track milestones, status, and artist targets, and ensure clear dissemination of client notes.

You’ll coordinate with VFX Supervisors, Producers, and the Production Assistant to keep schedules on track and information flowing smoothly. The role requires strong organizational abilities, 5+ years in VFX/film production, and excellent

Qualifications

• Minimum 5 years of production experience in visual effects or film.
• Experience in an administrative position.
• Proficiency with Google Suite and Microsoft Excel.

Responsibilities

• Maintain show shot list and milestones with VFX Supervisor/Producer.
• Maintain shot status and artist targets; produce show status at all times.
• Update documents (shotlist, schedule) for follow-up on show status.
• Receive and disseminate internal and client shot notes.
• Manage information flow between departments and clients; oversee file transfer processes.
• Ensure artists have necessary information to begin work efficiently.
• Set weekly targets with VFX Supervisor/Producer; meet daily with artists to review progress.

Skills

Production experience

Administrative experience

Google Suite

Flow Production Tracking

Organizational skills

Communication skills

Attention to detail

Budget awareness

Tools

Flow Production Tracking

Google Suite

Microsoft Office Excel

Job description

The VFX Coordinator is the main level of support for the entire production team throughout the course of a project, from pre-production to final delivery.

Main responsibilities:

• Maintain show shot list. Determine, with the VFX Supervisor and VFX Producer, milestones for the project and artists and ensure they are met;
• Maintain shot status and artist targets and be able to produce show status at all times;
• Update all documents that allow follow up on the show status (shotlist, schedule, etc.);
• Take, receive and disseminate internal and client shot notes;
• Manage the flow of information and transfer of information/work between departments or with clients. Oversee the file transfer and receipt process with the Production Assistant;
• Make sure that artists have the necessary information and elements to begin work efficiently;
• Set and track targets for the week with the VFX Supervisor and VFX Producer. Meet with each artist assigned to the project on a daily basis to ensure they are clear on their targets, answer questions, follow-up on progress, etc.
• Anticipate and raise any concerns about targets, deadlines, etc. based on daily artist activity;
• Arrange, attend, and manage meetings, turnovers, reviews with VFX Supervisor and artists, ensure that all notes are transmitted to the artists;
• Organize the dailies playlist, and take detailed notes throughout the meeting;
• Keep artists and supervisors up to date with information - client notes, shot changes, modifications - and evaluate impact on current work. Relay information to Producer if there are anticipated schedule implications;
• Evaluate and validate all work with VFX Supervisors to make sure they are approved, and notes are distributed to relevant crew.

Qualifications

• Minimum of 5 years of production experience in visual effects or film;
• Experience in an administrative position;
• Excellent proficiency with the Google Suite and Microsoft Office Excel.
• Experience with Flow Production Tracking project management software.
• Strong organizational and planning skills.
• Ability to manage priorities and meet deadlines and budgets;
• Excellent communication and interpersonal skills.
• Strong attention to detail.

Additional Information

• 5 paid sick/personal days;
• 2 additional statutory holidays in the winter holidays;
• Group Insurance, access to Dialogue online support and to an Employee Assistance Program (EAP);
• RRSP with employer contribution;
• Discounts on public transports, several spas, sports classes, art center, cafes, furniture and several other local businesses.

Diversity, Equity and Inclusion

At Rodeo FX, diversity is a core value. We're committed to creating an inclusive, equitable workplace where different perspectives are embraced. Every team member brings unique insight that strengthens our creativity, challenges our thinking, and helps us deliver better work.

Use of Artificial Intelligence in Recruitment

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