Senior Specialist, Work Organization

uOttawa | Carrières - Careers; Ottawa; Hybrid; CAD 97,000 - 121,000; Full time

Job summary

The University of Ottawa seeks a Senior Specialist in Work Organization to drive effective organizational structures and clear job definitions. You will advise on organizational design, partner with leaders, and enhance equity and clarity across roles to support strategic decision-making and efficiency.

You will collaborate with HR colleagues to implement rigorous evaluation practices and scalable design solutions that align with university goals, values, and a diverse workforce.

Qualifications

• Bachelor’s Degree in Human Resources or in Business or an equivalent combination of education and experience.
• Seven (7) years of classification and organizational design experience, preferably in a multi‑union environment.
• Expert knowledge of at least one job evaluation method, preferably Korn Ferry Hay.
• Deep knowledge of organizational design, classification, job design, and job architecture.
• Project management principles and collaborative project experience.

Responsibilities

• Leads job evaluation activities and chairs committees to ensure equity and alignment.
• Designs and optimizes organizational structures to meet strategic goals.
• Develops tools and training on job descriptions, design principles, and organizational design.
• Identifies improvements to workflows and supports business processes for the Work Organization team.

Skills

Bilingualism: French and English

Problem solving

Analytical skills

Education

Bachelor's Degree in Human Resources or Business

Tools

MS Office

ERP systems

Workday

Job description

Follow us on LinkedIn Posting Reason: New Position Job Type: Employee Anticipated Duration in Months (for contracts and temporary assignments): 12 Job Family: Leadership, Learning, and Organizational Development # of Open Positions: 1 Faculty/Service - Department: Work Organization Campus: Main Campus Union Affiliation: N/A Date Posted (YYYY/MM/DD): 2026/11/10 Applications must be received BEFORE (YYYY/MM/DD): 2026/12/01 Hours per week: 35 Salary Grade: Non-Union Grade NC8 - 35 hrs Salary Range: $96,570.00 - $120,712.00

About Human Resources Our Human Resources team is recognized for its collaboration and service excellence. Through the development of strategic partnerships, our dynamic team supports uOttawa’s vision and strategic plan by creating and delivering high-quality, innovative, and client-centered HR programs and services. Our focus is to attract, develop, retain, and inspire a talented, diverse, healthy, and engaged workforce. If you want to be part of an impactful team, work in a rewarding and enriching environment and have an innovative mindset, our HR team is the place where you belong!

Position purpose: As a key member of the Work Organization Centre of Expertise, the Senior Specialist drives the development of effective organizational structures and ensures roles are clearly defined, aligned, and evaluated with consistency and fairness. The incumbent provides expert advice on organizational design and job design to support strategic decision‑making and operational efficiency. By partnering with leaders and HR teams, the incumbent enhances organizational clarity, shapes clear career pathways, and strengthens internal equity. The incumbent enables scalable, transparent, and future‑ready organization through equitable design and rigorous evaluation practices.

Responsibilities

• Classification and Job Design: Leads job evaluation activities using the established framework for each employee group, including chairing or co-chairing job evaluation committees to ensure equity and alignment across the university. Offers advanced guidance on job design and classification issues.
• Organizational Design: Works with stakeholders to design and optimize organizational structures that align with the university’s strategic goals with an optic of cost-effectiveness.
• Tools and Training: Assesses management and community needs, and develops tools, resources, and training sessions to build the knowledge base on topics related to job descriptions, job design principles, and organizational design best practices across the university.
• Continuous Improvement: Identifies and implements improvements to workflows associated with job evaluation and organizational design and supports business processes to strengthen consistency, transparency, and operational effectiveness for the Work Organization team. Contributes to institution‑wide continuous improvement projects by applying specialized expertise aligned with the mandate of the Centre of Expertise.

Qualifications

• Bachelor’s Degree in Human Resources or in Business, or an equivalent combination of education and experience
• A minimum of seven (7) years of experience in classification and organizational design, preferably in a multi‑union environment
• Expert knowledge of at least one job evaluation method, preferably the Korn Ferry Hay method
• Deep knowledge of the principles of organizational design, classification, job design, and job architecture
• Knowledge of the principles of project management, and experience contributing collaboratively on projects of institutional importance
• Demonstrated ability to influence managers and decision‑makers on matters of organizational design and classification, to uphold equity and consistency
• Strong problem solving and analytical skills
• Proficiency with MS Office and ERP systems, preferably Workday
• Ability to build consensus and resolve conflicts
• Excellent ability to communicate complex concepts clearly, both verbally and in writing
• Ability to successfully manage multiple competing priorities
• Bilingualism – French and English (spoken and written)
• #LI-MB1 #LI-HYBRID

Key Competencies at uOttawa

• Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
• Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier‑free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [e-mail] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front‑line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid‑19 as defined in Policy 129 – Covid‑19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

If you are currently an active employee of the University of Ottawa, please apply using your worker profile in Workday and NOT through this external site. The University of Ottawa is the largest bilingual (English-French) university in the world. Located at the heart of Canada’s capital, we have ready access to the great institutions of our country. Our advances in social sciences, health, engineering, science and the humanities make uOttawa a unique place to learn, grow and excel.

The University of Ottawa aspires to employing a staff that fully represents the diversity of Canada's population. As a result, it is committed to employment equity principles and aims to provide an inclusive and barrier‑free workplace. The University of Ottawa offers a generous pay and benefits package that includes a competitive salary, a defined benefit pension plan, group insurance coverage and an employee and family assistance program. Explore Our Benefits