Senior Specialist - Records Management

Fortescue Metals Group; Southwestern Ontario; On-site; CAD 80,000 - 100,000; Full time

Job summary

A global green solutions business in Southwestern Ontario is seeking a Senior Records Management Specialist. The successful candidate will drive effective records management across various offices, ensuring compliance and integrity of records. Applicants should have at least 7 years of experience in records management and be proficient in digital records systems. This role supports the organization in maintaining transparent and compliant recordkeeping practices.

Qualifications

• Minimum 7 years’ professional experience in records management.
• Proven ability to lead organisation-wide uplift initiatives.
• Strong understanding of cyber security and compliance dependencies.

Responsibilities

• Develop and implement organisation-wide records management policies.
• Oversee the full lifecycle of records across both physical and electronic formats.
• Conduct regular records compliance audits.

Skills

Retention and disposal authorities

Information governance frameworks

Stakeholder management

Digital records management

Education

Certificate or Diploma in Records Management

Vocational training in records management

Tools

RecordPoint

OpenText Content Suite

Job description

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Fortescue is both a proud West Australian company and a global green solutions business.We are recognised for our culture, innovation and industry-leading development of infrastructure, mining assets and green energy initiatives.

Work Location: Perth Office

Roster: Monday to Friday

The Senior Records Management Specialist is responsible for driving effective records management across Perth and project offices. This includes ensuring compliance, governance, and integrity of physical and digital records throughout their lifecycle.

The primary function of this role is to coordinate and facilitate the accurate recording, storing, maintenance and continual improvement of Fortescue records in accordance with Fortescue policies, legislative requirements, and regulatory obligations. The role supports the business through the organisation, governance and accessibility of company records, while ensuring compliance with legislative, regulatory, and cyber security requirements.

Key Responsibilities

• Develop and implement organisation-wide records management policies, procedures, and best practices, enabling a digital-first approach
• Oversee the full lifecycle of records — classification, storage, retrieval, retention, and compliance — across both physical and electronic formats
• Maintain and update retention schedules to ensure records are current, accurate, and compliant with organisational and regulatory requirements
• Embed regulatory, data sovereignty, and cyber compliance standards into all records management practices
• Conduct regular records compliance audits, supporting external audit processes and driving corrective actions where required
• Train, guide, and upskill internal teams to strengthen organisational capability in effective records management
• Align records management frameworks with recognised standards (ISO 15489 and other relevant frameworks)
• Identify and mitigate records-related risks, delivering practical solutions to strengthen compliance and resilience
• Collaborate with cross-functional teams (Document Control, Information Management, IT, Cyber Security) to align priorities and embed best practices
• Provide expert advice and reporting to leadership, ensuring transparency on records obligations, risks, and improvement initiatives.

Qualifications and Experience

• Relevant vocational training in records management or administrative information systems
• Certificate or Diploma in Records Management or Information Management (or equivalent)
• Minimum 7 years’ professional experience in records management, ideally 10+ years with demonstrated experience in policy development, retention and disposal authorities, and digital records systems
• Demonstrated expertise in retention and disposal authorities, policy drafting, and lifecycle management of records
• Strong understanding of information governance frameworks and digital records management
• Proficiency in enterprise content and records management systems (e.g., RecordPoint, OpenText Content Suite, or equivalent)
• In-depth understanding of standards like ISO 15489
• Exposure to cyber security and compliance dependencies in records governance
• Demonstrated ability to develop, implement and maintain recordkeeping procedures and retention schedules
• Proven ability to lead organisation wide uplift initiatives without direct reports
• Strong stakeholder management and communication skills.

Our Commitment

Fortescue is deeply committed to providing a safe culture that builds respect, fosters inclusiveness, and values diversity. We celebrate individual strengths and team members from all backgrounds are encouraged to bring their whole selves to work. Our global workforce drives and promotes an inclusive culture, both within our organisation and throughout the communities we interact with across the world. Diverse backgrounds include First Nations Peoples, people with differing abilities, LGBTIQ+ community, gender, neurodiverse, cultural diversity, all age groups, and those with an intersectional or multiple diverse characteristics. We encourage candidates from all backgrounds to apply.

https://fortescue.com/careers

Internal Candidates / Current Contractors please apply via Success Factors Careers Portal. For further information on how to apply please visit the Fortescue Hub.

Fortescue reserves the right to close applications early should a suitable pool of candidates be identified. Fortescue will never contact you to ask for payment of any kind, whether directly or through a third party.