Senior Space Planning and Move Manager

JLL; Calgary; On-site; CAD 80,000 - 110,000; Full time

Job summary

A leading real estate services firm is looking for a Senior Space Planning & Move Manager in Calgary. The role focuses on strategic occupancy planning and project management, ensuring seamless relocation execution. Ideal candidates will have substantial experience in managing sizable relocations and proficiency with relevant software tools. Competitive salary and benefits offered.

Qualifications

• 6-10 years of occupancy planning, facility, project, or construction experience.
• Minimum 2 years as an Occupancy Planning Manager or similar role.
• Proven ability to manage 1000+ employee relocations.

Responsibilities

• Serve as primary contact for CAFM/IWMS database support.
• Develop occupancy strategies with leadership teams.
• Supervise furniture installation and relocation services.

Skills

Occupancy planning

Project management

Analytical skills

Communication skills

Detail-oriented

Tools

CAD

MS Project

MS Office

Job description

JLL empowers you to shape a brighter way

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Overview

JLL is seeking an experienced Senior Space Planning & Move Manager to join our dynamic team in Calgary. This critical role combines strategic occupancy planning with hands-on project management, supporting our clients\' corporate real estate needs through data-driven space optimization and seamless relocation execution.

Responsibilities

Space Data Management - Occupancy Planning & Management (50% of role)

• Serve as the primary point of contact for CAFM/IWMS database and drawing support
• Lead recurring site data validation and space audits to ensure accurate seat assignments and floor plans
• Maintain drawing compliance with established data standards and interpret portfolio changes
• Support allocation cycles and provide subject matter expertise for related reporting

Strategic Planning & Implementation

• Manage space allocation per approved master facilities plans for relocations and moves
• Develop occupancy strategies with leadership teams and validate finance-approved headcount projections
• Track and report occupancy metrics by department for cost allocation purposes
• Analyze portfolio optimization opportunities across office and operational areas

Reporting & Analytics

• Create regional occupancy plans reflecting supply and demand forecasts
• Develop long-range occupancy strategies at building and organizational levels
• Produce migration and stack plans by city and site
• Generate current and forecasted headcount reports

Project Oversight - Move/Project Management (50% of role)

• Manage project scope, budget, and timelines while proactively addressing out-of-scope items
• Oversee procurement of necessary vendors and outside labor
• Evaluate vendor performance to ensure compliance with standards
• Coordinate with relocation teams, facility managers, and construction managers

Execution & Delivery

• Supervise furniture installation and relocation services
• Manage work orders and small project initiatives including furniture reconfigurations
• Oversee product delivery, off-loading, and staging operations
• Complete project close-out documentation and client reporting

Required Qualifications

• 6-10 years of occupancy planning, facility, project, or construction experience in Corporate Real Estate
• Minimum 2 years as an Occupancy Planning Manager, Senior Relocation Project Manager, or similar role
• Proven experience managing 1000+ employee relocations
• CAD/CAFM proficiency with move management modules and CAFM systems
• Advanced Excel and MS Project skills; full MS Office suite competency
• Knowledge of architectural drawings and space planning concepts
• Strong organizational, communication, and analytical skills with executive-level client interaction capability
• Ability to navigate ambiguity and solve complex problems
• Detail-oriented with flexibility for travel and varied hours
• Proven ability to multitask independently and collaborate effectively in team
• Ability to work outside normal business hours when necessary
• Capability to walk distances, stand for extended periods, and perform physical tasks including stooping, kneeling, crouching, or crawling
• Ability to carry, lift, push, or pull up to 50 pounds
• Occasional work in outside weather conditions

Location: On-site – Calgary, AB

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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