Senior Sales Coordinator - For events

JPdL; Vancouver; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading events and conference planning company in Canada is seeking a Senior Sales Coordinator. The role involves supporting the sales team, developing client relationships, and coordinating events. Candidates should have strong negotiation and communication skills, with a preference for those holding an undergraduate degree in relevant fields. Bilingualism is a plus.

Qualifications

• 2-3 years experience in planning proposals for incentive programs and conferences.
• Bilingualism (English / French) is an asset.

Responsibilities

• Assist the Sales team in achieving goals and objectives.
• Develop relationships with clients, venues, and suppliers.
• Negotiate supplier contracts for best prices.

Skills

Negotiation

Communication

Research

Analytical

Organization

Education

Undergraduate degree in Hospitality & Tourism Management

Undergraduate degree in Business

Undergraduate degree in Marketing

Undergraduate degree in Communications

Undergraduate degree in English

Undergraduate degree in Journalism

Tools

Microsoft 365 Suite

FileMaker

Job description

Experience : 2-3 years of relevant experience

Status : Permanent, Full-time of 37.50 hours per week

Salary : Competitive salary based on professional experience, incentive plan and benefits

Note : Candidates must reside within the cities mentioned for regular travel during events, when required.

ABOUT JPdL

Founded in 1982 by Jean-Paul de Lavison, JPdL has become one of the largest events and conference planning companies in Canada. Its expertise is based on three pillars of activity :

• Management of corporate and association events and incentive trips for the Canadian market.
• Design and management of incentive trips, seminars, learning expeditions, and professional missions across Canada, adapted to the needs of European clients.
• Design, management, and logistics of conferences, congresses, and symposiums at local, national, and international levels.

WHAT SETS US APART

Our dynamic structure is continually adapting, meeting challenges and transforming itself to better meet today's context and requirements. The need to give meaning to our actions and the desire to get involved to make a difference! The desire to integrate sustainable development issues into our daily activities and to adopt specific eco-responsible actions for the exemplary management of all our events.

Job Duties and Responsibilities :

• Work closely with the Director of Sales and Sales Manager(s) to assist the Sales team in achieving its goals and objectives.
• Provide administrative and event sales coordination support for the sales team and the Director of Sales.
• Develop relationships with clients, venues, and suppliers.
• Compose and communicate creative, cost-effective, compelling, and tailor-made proposals for clients within the required deadlines that set JPdL apart.
• Edit and / or proof-read proposals written by other members of the team.
• Assist in maintaining and growing relationships with key industry partners, including but not limited to : Destination Vancouver, local hotel sales representatives, Vancouver Convention Centre, vendors, and other industry colleagues in Vancouver and surrounding resort regions. Open to learning all major west coast Canadian destinations; Whistler, Victoria, Banff, Calgary, etc.
• Effectively negotiate supplier contracts, ensuring best possible prices and concessions.
• Maintain all client and proposal-related information in our database (FileMaker).
• Continually research and develop new product ideas with descriptions and pricing.
• Collaborate with the operations teams to ensure smooth file transfer and relevant information.
• Assist in coordinating sales department initiatives such as familiarization trips, site inspections, and tradeshows.
• Assist with marketing initiatives such as website management, eNewsletter, print material coordination, awards submissions, and supporting JPdL’s presence on social media platforms.
• Maintain the highest level of business and personal integrity with clients, suppliers, industry and office colleagues, as well as JPdL’s reputation growth within the industry.

Profile :

• 2-3 years experience in researching and planning proposals for dynamic incentive programs, meetings, and conferences of varying scope and complexity (including experience with large scale programs).
• Undergraduate degree preferred in one of the following areas : Hospitality & Tourism Management, Business, Marketing, Communications, English, Journalism, or Communications.
• Self-motivated, entrepreneurial, and able to work independently.
• Knowledge of Canadian venues and attractions.
• Proficiency with Microsoft 365 Suite (SharePoint, Excel, Word, Outlook) and FileMaker.
• Research and analytical skills.
• Negotiation, communication, writing, and organization skills.
• Outstanding attention to detail.
• A passion for continuous education on new product offerings including participation in supplier events and association networks.
• Proven success in delivering results in a fast-paced and dynamic work environment.
• Ability to work collaboratively within a team.
• Bilingualism (English / French) an asset.

Contact :

If you feel ready to join the JPdL team, we would love to meet you! Send us your curriculum vitae and a cover letter to [emailprotected] . Please indicate in the subject of the email : Senior Sales Coordinator, Greater Vancouver Area.

Thank you for your interest in JPdL. Only candidates selected for an interview will be contacted.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Sales and Business Development

Events Services

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