Senior Real Estate & Construction Administration Coordinator - #2024-10056 (reqID)

Dynacare; Brampton; Hybrid; CAD 70,000 - 95,000; Full time

Job summary

Join a leading healthcare company as a Senior Real Estate & Construction Administration Coordinator and support the management of a Canada-wide real estate portfolio. Lead critical initiatives, coordinate lease administration tasks, and thrive in a collaborative, health-oriented environment with growth opportunities. With Dynacare’s strong commitment to wellness, your career journey begins in a meaningful way.

Benefits

Health and wellness benefits program

RRSP match benefits

Employee stock purchase program

Access to career development opportunities

Qualifications

• 3-5 years of experience in real estate administration.
• Proficient in portfolio lease administration processes and systems.
• Basic knowledge of commercial building infrastructure.

Responsibilities

• Maintain records of real estate & construction projects.
• Manage construction vendor database and budget activities.
• Ensure timely execution of real estate legal documentation.

Skills

Organization

Communication

Time Management

Customer Service

Education

University Degree, BA or BCOM

Tools

MS Office Suite

Docusign

G Suite

Job description

Where YOU work, makes a difference.

Life is precious and every moment matters. Dynacare is helping Canadians achieve a healthy future with care and wellness solutions that are convenient, understandable, and accessible. When you join our team, every day is an opportunity to get better and be inspired. It’s an environment where you can grow your career in any direction you choose. We’re evolving our technology and optimizing our processes, so you can do your best work, make a meaningful impact, and thrive.

The Senior Real Estate & Construction Administration Coordinator will support key administrative functions of the Canada-wide Real Estate Portfolio. They will play a critical role in supporting real estate team initiatives and ensuring an effective support system for all aspects of our Lease Portfolio and Construction. They will organize and support execution of daily real estate administrative tasks and construction project timelines.

Why Dynacare is an amazing place for YOU:

• Join an award-winning "Top Employer" with meaningful and impactful career opportunities
• Access a health and wellness benefits program that supports you and your loved ones
• Grow and thrive with a dynamic, successful company through internal mobility opportunities
• Invest in your future through RRSP match benefits and an employee stock purchase program
• Experience a collaborative, diverse workforce that prioritizes dignity and respect for all

Status: Permanent Full-time

Discipline: Real Estate & Facilities

Work Style: Hybrid

Location: 115 Midair Court, Brampton

Start Date: ASAP

Internal Posting Deadline: March 24th, 2025

How YOU will make a difference:

• Maintain accurate and up-to-date records of all ongoing real estate & construction projects in the national portfolio management database
• Act as administrator for construction vendors and manage the vendor database to create construction vendor performance updates and support construction stakeholders through budgeting activities that provide visibility of real estate initiatives & internal stakeholders
• Ensure timely execution and circulation of all real estate department legal documentation, including all leases, lease renewals and amending agreements
• Administration of the Real Estate Management (REM) database system and Lease Payments system including all lease information, maintaining and updating site files including insurance certificates, lease abstracts, etc. in accordance with prescribed standards
• Create and maintain effective lease tracking database to ensure centralized access
• Support the creating and circulating Capital Expenditure Requests
• Initiate circulation and collection of all required insurance certificate work, coordinating with legal to ensure timely review and execution
• Coordinate internally to prepare ancillary real estate documents such as waiver letters, non-disturbance letters, etc.
• Support and provide meaningful input into construction vendor RFPs (in collaboration with Procurement)
• Initiate and/or assist with the development of innovative market research and analytical work related to the company’s existing sites and potential site selection (in collaboration as needed with Business Development)
• Respond to external landlord and internal stakeholder inquiries regarding National landlord/tenant issues via Lease Payment box and ensure invoices are addressed and paid on a timely basis (in collaboration with Finance)

What YOU bring to the role:

University Degree, BA or BCOM

3-5 years of experience in real estate administration

• Strong organization, communication skills and time management skills
• Ability to work in a fast-paced team environment
• Experience in portfolio lease administration processes and systems
• Basic knowledge of commercial building infrastructure and related systems
• Full proficiency with MS Office Suite (including Word, Excel, PowerPoint, Outlook), Docusign and G Suite
• Superior demonstrated understanding of the principles and processes for providing customer service, including strong written and oral communications with the goal of exceeding quality standards for services

Capacity to effectively communicate to the management teams up to Executive team

Passionate about supporting healthy lives with commitment and care? Please apply today and let us open the door to your extended career journey.

Dynacare has been a “Top Employer” for many years and there is a reason why. We are a great place to work. At Dynacare, we’re proud to hire the best people. If you are looking for a meaningful career where you can support healthy lives with commitment and care – we would like to meet you. We hope you will join us in our journey to become Canada’s health and wellness solutions leader.

Dynacare is proud to be an equal opportunity employer committed to the attraction, selection, advancement, and fair treatment of all individuals. We believe that our diversity is our strength, so we employ a diverse workforce and respect the needs of all our employees.