Senior Proposal Writer – Montreal or Ottawa

Figurr collectif d'architectes; Ontario; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

Figurr Architects Collective is seeking a Senior Proposal Writer to take charge of crafting winning proposals for public and private contracts. With a focus on collaborative processes, this senior role involves managing proposal strategies, content development, and leading a skilled team in producing high-quality submissions. Exceptional candidates will have significant experience in proposal writing, familiarity with Canadian procurement processes, and excellent bilingual communication skills.

Benefits

Access to a group insurance plan after 3 months

Employer-paid training and professional development

Social events throughout the year

Qualifications

• Minimum 5 years’ experience in proposal writing or marketing in the architecture, engineering, or construction industry.
• Strong familiarity with Canadian public procurement processes.
• Excellent writing and editing skills in both English and French.

Responsibilities

• Lead the preparation of high-quality submissions for various proposals.
• Manage proposal strategy and content development.
• Coordinate activities with partners and Project Managers.

Skills

Proposal Writing

Communication

Project Management

Team Collaboration

Education

Minimum 5 years’ experience in proposal writing

Tools

InDesign

Word

Excel

Deltek

Job description

Senior Proposal Writer – Montreal or Ottawa

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Are you a strategic, bilingual communicator who thrives on deadlines and knows how to craft persuasive, client-focused proposals? Our architecture firm is seeking a Senior Proposal Writer to lead the preparation of high-quality submissions that win public and private contracts. You'll manage the entire proposal process—from identifying opportunities to scheduling post-submission debriefs.

About Us

We are a 50-person architectural firm with offices in Montreal and Ottawa, working across Quebec, Ontario, and beyond. We’ve spent over 35 years designing meaningful buildings—multi-residential, schools, cultural centres, recreation facilities, and more. In everything we do we are guided by our five Core Values:

• Relationships are key
• Collaboration is foundational
• Our work is transformational
• Consistency builds trust
• Reinvestment is beneficial

About the Role

The Senior Proposal Writer plays a central role in our business development process. You will manage and be responsible for leading answers to public Requests for Proposals (federal, provincial, municipal) and select private invitations. This includes strategy, content development, coordination with partners, staff and consultants, and documentation of outcomes.

Key Responsibilities

• Monitor tender platforms on a daily basis and identify relevant opportunities.
• Lead the go/no-go process and proposal strategy development with a Partner.
• Report to and coordinate activities with the Partner-in-Charge.
• Coordinate with the Marketing Director for validation of branding.
• Develop and maintain detailed proposal schedules and checklists to meet strict deadlines.
• Analyze RFP documents to distill client priorities and evaluation criteria.
• Coordinate content inputs from partners, project managers, and consultants.
• Draft and edit proposal sections, including methodology, team bios, and understanding of the project—ensuring tone, clarity, and alignment with client goals.
• Solicit proposals from engineering firms and support partner selection of subconsultants.
• Track proposal development progress and provide status updates to the lead partner for that proposal.
• Submit final proposals, ensuring compliance with page limits, formats, and submission protocols.
• After results are announced, schedule and lead client debrief and document feedback and preparation hours for internal review.
• Maintain a database of curricula vitae, project sheets, boilerplate content and imagery.
• Track proposal outcomes and contribute to continuous improvement.
• Manage the proposal writing team and delegate accordingly.

Qualifications

• Minimum 5 years’ experience in proposal writing or marketing in the architecture, engineering, or construction industry.
• Strong familiarity with Canadian public procurement processes and documents.
• Proven ability to lead and manage complex, deadline-driven submissions.
• Experience in working collaboratively and coordinating with peers, partners, project managers and consultants.
• Excellent writing, editing, and communication skills in both English and French.
• Comfortable improving partner- or manager-written content while respecting voice and intent.
• Highly organized, able to juggle multiple proposals simultaneously with precision.
• Solid experience in architectural, engineering and/or construction practices.
• Experience with InDesign, Word, Excel and other software tools, as well as Deltek and other CRM software.

You’ll Excel If You Are:

• A natural project manager with a sharp editorial eye.
• Someone who enjoys working collaboratively while taking initiative and is responsive to listening to other’s points of view.
• Detail-oriented but able to not lose sight of the big picture.
• Curious about what makes each client and project unique.

We offer you:

• Hybrid model.
• Access to a group insurance plan after 3 months.
• Access to a collective RVER (voluntary retirement savings plan) after 1 year.
• Employer-paid training and professional development.
• Social events throughout the year.

At Figurr Architects Collective, our identity perfectly illustrates our primary creative process: a collaborative approach that opens the way for the ideas, skills, and cultures of each and every member of the team. Members are welcomed into a diverse workplace for the richness they bring to the process.