Senior Proposal Writer – Montreal or Ottawa

Figurr collectif d'architectes; Ontario; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

A Canadian architecture firm is seeking a Senior Proposal Writer to lead high-quality proposal submissions for public and private contracts. The ideal candidate will have at least 5 years of proposal writing experience and be fluent in both English and French. This role involves managing the entire proposal process and requires strong organizational skills and attention to detail. A hybrid work model and benefits such as insurance and retirement savings will be offered.

Benefits

Group insurance plan after 3 months

Retirement savings plan after 1 year

Employer-paid training and professional development

Social events throughout the year

Qualifications

• Minimum 5 years’ experience in proposal writing within architecture or related industries.
• Strong familiarity with Canadian public procurement processes.
• Excellent writing and editing skills in both English and French.

Responsibilities

• Lead responses to public Requests for Proposals (RFP).
• Coordinate content inputs from partners and consultants.
• Ensure final proposal submissions meet formatting and compliance requirements.

Skills

Proposal writing

Bilingual communication

Project management

Collaboration

Attention to detail

Tools

InDesign

Microsoft Word

Microsoft Excel

Deltek

Job description

Senior Proposal Writer – Montreal or Ottawa

Are you a strategic, bilingual communicator who thrives on deadlines and knows how to craft persuasive, client-focused proposals? Our architecture firm is seeking a Senior Proposal Writer to lead the preparation of high-quality submissions that win public and private contracts. You will manage the entire proposal process—from identifying opportunities to scheduling post-submission debriefs.

About Us

We are a 50-person architectural firm with offices in Montreal and Ottawa, working across Quebec, Ontario, and beyond. We’ve spent over 35 years designing meaningful buildings—including multi-residential, schools, cultural centres, recreation facilities, and more. Our work is guided by five Core Values:

• Relationships are key
• Collaboration is foundational
• Our work is transformational
• Consistency builds trust
• Reinvestment is beneficial

About the Role

The Senior Proposal Writer plays a central role in our business development process. You will manage and be responsible for leading responses to public Requests for Proposals (federal, provincial, municipal) and select private invitations. This includes strategy, content development, coordination with partners, staff, and consultants, and documentation of outcomes.

Key Responsibilities

1. Monitor tender platforms daily to identify relevant opportunities.
2. Lead the go/no-go process and develop proposal strategies with a Partner.
3. Coordinate activities with the Partner-in-Charge.
4. Work with the Marketing Director to validate branding.
5. Develop and maintain detailed proposal schedules and checklists to meet strict deadlines.
6. Analyze RFP documents to understand client priorities and evaluation criteria.
7. Coordinate content inputs from partners, project managers, and consultants.
8. Draft and edit proposal sections, including methodology, team bios, and project understanding—ensuring tone, clarity, and alignment with client goals.
9. Solicit proposals from engineering firms and support partner selection of subconsultants.
10. Track proposal progress and update the lead partner.
11. Ensure final proposal submissions comply with page limits, formats, and protocols.
12. After results are announced, schedule and lead client debriefs, and document feedback for internal review.
13. Maintain a database of CVs, project sheets, boilerplate content, and imagery.
14. Track proposal outcomes and contribute to continuous improvement.
15. Manage the proposal writing team and delegate tasks accordingly.

Qualifications

1. Minimum 5 years’ experience in proposal writing or marketing within architecture, engineering, or construction industries.
2. Strong familiarity with Canadian public procurement processes and documents.
3. Proven ability to lead and manage complex, deadline-driven submissions.
4. Experience in collaborative work and coordination with peers, partners, project managers, and consultants.
5. Excellent writing, editing, and communication skills in both English and French.
6. Ability to improve partner- or manager-written content while respecting voice and intent.
7. Highly organized, capable of managing multiple proposals simultaneously with precision.
8. Solid experience in architectural, engineering, and/or construction practices.
9. Proficiency with InDesign, Word, Excel, Deltek, and other relevant software tools.

You’ll Excel If You Are :

1. A natural project manager with a sharp editorial eye.
2. Someone who enjoys working collaboratively, taking initiative, and being responsive to others’ points of view.
3. Detail-oriented but able to see the big picture.
4. Curious about what makes each client and project unique.

We Offer You :

• Hybrid work model.
• Group insurance plan after 3 months.
• Retirement savings plan after 1 year.
• Employer-paid training and professional development.
• Social events throughout the year.

At Figurr Architects Collective, our identity reflects our collaborative creative process, welcoming diverse perspectives and skills to enrich our work.