Senior Proposal Writer

Precise ParkLink; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading provider of parking solutions in Canada seeks a Senior Proposal Writer to enhance its Proposal Development team. This role involves crafting compelling proposals, managing bids, and supporting strategic initiatives across the company. Ideal candidates will have strong communication and project management skills, along with significant experience in bid management. The position requires a dynamic individual who can collaborate with senior executives to ensure the delivery of high-quality proposals.

Qualifications

• 5+ years managing bids and proposals required.
• Experience with Canadian procurement and bid management best practices preferred.
• Strong organizational and self-motivation skills necessary.

Responsibilities

• Lead Proposal Development: Manage bids from inception to submission.
• Collaborate with SMEs to develop technical strategies.
• Produce persuasive, clear proposals addressing client goals.

Skills

Proposal Writing

Project Management

Communication

Research

Editing

Technical Aptitude

Problem-Solving

Education

Post-secondary degree in Business, English, Communication, or related field

Tools

Microsoft Word

Excel

PowerPoint

Adobe Acrobat Pro

Loopio

Job description

Precise ParkLink is a Canadian parking and mobility solution provider with more than 1000 employees, a head office in Toronto, and 18 supporting offices nationwide. Precise ParkLink manages thousands of parking lots on behalf of hundreds of property owners. They supply cutting-edge technology and management services to thousands of organizations in the healthcare, municipal, commercial, institutional, and private sectors.

Job Summary:

Precise ParkLink is seeking a dynamic, motivated, and self-starting Senior Proposal Writer to join our expanding Proposal Development team. Reporting to the Director, Proposal Development, the Senior Proposal Writer will play a pivotal role in crafting compelling proposals and supporting strategic initiatives across various business units. This high-profile role requires exceptional bid management, proposal writing/editing, project management, and consulting skills to develop winning proposals in collaboration with senior executives and the Proposal Development team.

Employment: Full-time

Compensation: Hourly

Mandatory Qualifications:

Experience: 5+ years of demonstrable experience managing bids and proposals

Mandatory requirement. Applications received without 5+ years of current or very recent experience will not be considered.

Procurement and Pursuit Knowledge: Understanding of Canadian procurement and contract vehicles, as well as business development best practices.

Proposal Lifecycle: Clear understanding of proposal lifecycle and content management best practices.

Technical Proficiency: Proficiency in Microsoft Word, Excel, PowerPoint, AI prompts, generative AI, Outlook, and Adobe Acrobat Pro.

Superior Communication Skills: Ability to write and communicate clearly, persuasively, and effectively in the current business environment.

Prioritization: Ability to manage, prioritize, and re-prioritize efforts for multiple concurrent bids and proposals.

Professional Communication: Ability to communicate clearly and professionally across a broad corporate landscape.

Research and Editing: Exceptional research, editing, and proofreading skills.

Organizational Skills: Strong organizational skills and attention to detail.

Self-Motivation: High level of self-motivation, ability to work independently, and collaborate successfully in a team environment.

Problem-Solving: Ability to handle and use constructive feedback to make needed changes to documents and proposals.

Technical Aptitude: Technically and/or mechanically inclined nature, adept at understanding complex systems.

Mandatory Attributes:

Leadership Communication: Comfort communicating with and gaining consensus from internal leadership teams.

Strategic Thinking: Ability to think and act strategically.

Adaptability: Ability to plan and adapt in a dynamic, customer-centric environment.

Creative and Critical Thinking: Skills to quickly research, understand, and communicate new concepts.

Flexibility: Availability to work toward aggressive deadlines, occasionally requiring off-hours effort (considered an asset as position, workload, and expectations shift).

Simplification: Ability to translate complicated ideas into easily and commonly understood language.

Initiative: Eagerness to learn, problem solve, and multi-task.

Attitude: Good attitude and work ethic.

Industry Experience: Experience in the parking industry (considered an asset).

Software Experience: Experience with Loopio or other content management platform (considered an asset).

Software Experience: Experience with work and project management platform (considered an asset).

Education: Post-secondary degree in Business, English, French, Communication, or a related field (equivalent work experience may be considered).

Job Responsibilities / Duties:

Lead Proposal Development: Manage bids and proposals from inception to submission, ensuring compliant and compelling content.

Strategic Analysis: Interpret RFP (RFx) requirements, develop focused strategies, and clarify issues as needed.

Team Leadership: Be the RFx team lead on assigned pursuits, ensuring adherence to processes and timelines, development of proposal plan, and coordinating kick-off meetings and follow-ups.

Technical Strategy Support: Collaborate with SMEs to develop technical strategies at capture meetings.

Response Generation: Produce compliant, concise, and compelling proposals that address client goals using content from the proposal response library and team contributions, and simple “in the client’s words” language.

Stakeholder Coordination: Work with functional staff to ensure proposal development aligns with internal strategies and bid requirements.

Editing and Review: Coordinate, review, and edit proposal input from various stakeholders, ensuring a cohesive document with a clear, easy-to-understand, single voice.

Transform Information: Convert complex business and technical product information into easy-to-understand, well-written material that highlights features and benefits that positions and wins business.

Post-Submission Efforts: Participate in response and post-submission strategy efforts, including writing, formatting, and presentation ideas.

Content Management: Distribute new or revised content to support the proposal content database.

Mentorship: Serve as a writing editor, mentor, and coach to others in the Business Development Department. Work with internal teams to develop content.

Deadline Management: Handle multiple concurrent proposal assignments accurately and thoroughly under tight deadlines.

Persuasive Communication: Use persuasive content and visual techniques to clearly communicate proposal strategies and messaging.

Client Presentations: Prepare presentation materials and participate in proposal presentations to clients.

Additional Duties: Perform other duties as assigned.

Precise ParkLink is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment process. Please advise the Resource Department to ensure your accessibility needs are accommodated throughout the process.