Senior Proposal Advisor

CIMA+; Outaouais; On-site; CAD 85,000 - 110,000; Full time

Benefits offered by this job

Group benefits from day one

Employee Assistance Program

RRSP with employer contribution

Employee share ownership

Work/Life balance policy

Vacation 3-5 weeks

Tailored training

Job summary

CIMA+ is seeking a Senior Proposal Advisor to join its Infrastructure team. You will develop high-quality proposal documents in response to RFPs across Québec and beyond, coordinating with subject matter experts, engineers, and partners while meeting deadlines.

The role offers a hybrid schedule with two days per week in offices across Québec, and collaboration with a diverse internal and external team to deliver excellence on today’s projects and tomorrow’s challenges.

Qualifications

• Diploma or degree in Communications, Marketing, Translation, Technical Writing, or an equivalent combination.
• Minimum of five years of experience in technical writing or proposal development.
• Excellent command of both French and English, spoken and written.
• Knowledge of Québec and Canadian public-sector organizations.
• Experience collaborating with multiple stakeholders and external partners.

Responsibilities

• Analyze RFPs and identify key requirements to develop competitive proposals.
• Coordinate preparation of proposals including templates, pricing, and staff qualifications.
• Monitor proposal schedules and track technical and financial submissions.
• Leverage internal expertise and resources to develop compelling proposals.
• Improve processes to enhance proposal quality and competitiveness.
• Ensure deadlines are met and oversee final submission in line with standards.

Skills

Bilingual (French/English)

Technical writing

Proposal development

Stakeholder collaboration

AI tools familiarity

MS Office/SharePoint

Education

Diploma or degree in Communications/Marketing/Technical Writing

Tools

SharePoint

Microsoft Office

AI tools

Job description

Welcome to a place where people are at the heart of everything we do.

Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.

When you join CIMA+, we welcome you to a place that you can call home

Job Description

CIMA+ is seeking a talented individual to join its Infrastructure team as a Senior Proposal Advisor. If you are naturally curious, enjoy building relationships, have strong technical writing skills, and a keen understanding of proposal development, this could be the opportunity you've been looking for to advance your career. Working alongside a dynamic team, you will be responsible for preparing high-quality proposal documents that meet the organization's standards of excellence.

Although the core Proposal team is based in Québec City, you may choose to work from any of our offices located in Québec City, Sherbrooke, Baie-Comeau, Saguenay, Montréal, Laval, or Gatineau—whichever best suits your needs. You will also benefit from a hybrid work schedule, combining remote work with two (2) days per week in the office. By joining CIMA+, you will thrive in a dynamic and stimulating environment where your expertise will be recognized and have a meaningful impact on today's projects and tomorrow's challenges.

Reporting to the Director, Proposals and Business Strategy – Infrastructure, the successful candidate will be responsible for developing proposals in response to Requests for Proposals (RFPs) for the Infrastructure sector across the province. For the proposals under their responsibility, they will coordinate all related activities and tasks, collaborate with various stakeholders (subject matter experts, capture strategy leads, engineers, etc.), prepare proposal documents in close collaboration with multidisciplinary internal teams and external partners (joint ventures and subcontractors), ensure deadlines are met, and oversee the final submission of proposals in accordance with quality standards and best practices.

Primary Responsibilities

• Analyze Requests for Proposals (RFPs), identify key requirements, and participate in or facilitate meetings aimed at developing competitive, high-quality proposals
• Coordinate the preparation of proposals under your responsibility, including organizing kickoff and pricing review meetings, developing templates and organizational charts, writing methodology sections and staff qualifications, and coordinating administrative and graphic design activities
• Monitor proposal schedules and track the progress of both technical and financial submissions
• Leverage internal expertise, qualifications, and resources to develop compelling, value-added proposals
• Develop and apply best practices to improve the efficiency of the proposal development process and enhance the competitiveness of submissions
• Contribute to the continuous improvement of proposal processes and optimize existing tools to strengthen proposal quality and business development efforts

Qualifications

• Diploma or degree in Communications, Marketing, Translation, Technical Writing, or a related field (college diploma, bachelor's degree, or an equivalent combination of education and relevant experience)
• Minimum of five (5) years of experience in technical writing or proposal development
• Excellent command of both French and English, spoken and written. Bilingualism is a significant asset, as it enables effective collaboration with a wide range of stakeholders
• Good knowledge of Québec and Canadian public-sector organizations (municipalities, provincial and federal governments, Hydro-Québec, etc.)
• Experience collaborating with multiple stakeholders, including internal teams and external partners such as joint venture partners and subcontractors
• Strong organizational and time management skills, with the ability to manage multiple projects simultaneously, work under tight deadlines, and effectively prioritize competing demands
• Ability to work independently as well as collaboratively in a team environment
• High degree of autonomy, initiative, and collaborative leadership
• Proficiency with AI tools and Microsoft Office applications (Office Suite, SharePoint, etc.)
• Integrity, team spirit, and a commitment to excellence
• Experience or a strong interest in developing proposals for Indigenous community clients (an asset)
• Knowledge of the consulting engineering industry (an asset)

At CIMA+, we value diversity of talent and perspective. You think you can add value, but don't meet all the job requirements? We invite you to apply, because everyone has something unique to offer. The outstanding talents that choose to join us at CIMA+ soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success.

Why choose CIMA+? Because we offer you:

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week
• Employee and Family Assistance Program
• Retirement Savings Plan (RRSP) with up to 4% employer contribution
• As an employee-owned company,an annual opportunity to purchase shares for all eligible employees
• Work/Life balance policy across Canada
• 3-5 weeks of vacation, based on years of relevant experience
• Tailored training to improve your existing skills

Additional Information

At CIMA+, we recognize the richness and diversity of each individual’s experience. Compensation for this role is therefore based on the candidate’s experience, skills, and qualifications, while maintaining internal equity. The level and associated salary may vary depending on the candidate’s profile.

CIMA+ uses an applicant tracking system that includes an automated match score feature. However, this score is not used to screen, assess, or select applicants. All hiring decisions are made through human review.

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities forcandidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression,socio-economic status or background, etc.).

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenouspeople, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying foret employment.

Accommodations are available on request. Your Business Partner will process your request.

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