Senior Property Administrator

Primaris REIT; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company is seeking a Senior Property Administrator for their Southgate Centre in Edmonton. The role involves managing financial transactions, supervising staff, and ensuring accurate tenant information. Ideal candidates will have a background in property administration and strong interpersonal skills. This full-time position offers a dynamic work environment and opportunities for growth.

Qualifications

• 3-5 years property administration experience required.
• 1 year supervising and mentoring experience necessary.

Responsibilities

• Manage financial transactions for the property including accounts receivable.
• Supervise and mentor a direct report.
• Prepare monthly, quarterly, and annual accruals.

Skills

Interpersonal Skills

Strategic Thinking

Creativity

Attention to Detail

Education

Bachelor’s degree in Accounting

College Diploma in Business Administration

Tools

Yardi

Microsoft Office

Job description

Join to apply for the Senior Property Administrator role at Primaris REIT

Southgate Centre - Edmonton, AB

Job Type

Full Time, Salary

Position Summary

Primaris REIT is currently hiring a dedicated and enthusiastic Senior Property Administrator to join the team on site at our Southgate Centre in Edmonton, Alberta. If you are experienced in using Property Accounting software (Yardi preferred) and have a passion for reporting integrous data, while supporting and leading others, this exciting opportunity is perfect for you!

Role

Duties

As the Senior Property Administrator, you will be responsible for daily, monthly, quarterly, and annual financial transactions for the property, including accounts receivable, collections, monthly charges, year-end charges, and percentage rent. You will work closely with the Accounting department at the Toronto Head Office on financial reporting and processes, and lease administration affecting the property by executing the following duties:

• Prepare monthly, quarterly, and annual accruals
• Update, maintain, and audit all tenant information to ensure it is accurate and up-to-date
• Prepare and coordinate initial rent letters and rent notices to all tenants
• Timely & accurate entry of Specialty Leasing license agreements (including related storage agreements) into ERP system
• Complete the monthly tenant audit for submission to General & Property Manager
• Reconcile rent roster on a monthly basis
• Assist with preparation and input of property budget(s)
• Manage and maintain accurate sales reports for the property
• Organize and collect supplementary tenant documentation including tenant insurance certificates, architectural certificates, and other pertinent documentation where required
• Resolve/reply to any tenant operating cost issues
• Liaise with Property Accountants in relation to property revenues/expenses, etc.
• Verify, collect, process, and input rent due, adjustments, and other payments from tenants in ERP system
• Recommend bad debt allowances and write-offs and report these to the General & Property Manager

Supervision of Direct Report (1)

• Conduct annual performance review and coach direct report accordingly
• Supervise, mentor, and evaluate direct report through formal and informal discussions, including annual evaluations and goal setting sessions to enhance employee job satisfaction, foster employment stability, and maximize productivity
• Actively participate in the hiring and training processes when required
• Provide regular updates & feedback to the General & Property Manager

Requirements

To excel in this role, we are looking for candidates who are strategic, creative, and can successfully utilize their strong interpersonal skills. If this opportunity sounds interesting to you, you likely have the following attributes:

• Bachelor’s degree or College Diploma in Accounting, Business Administration or a related field
• Minimum 3-5 years property administration experience
• Minimum 1 year supervising, coaching, and mentoring direct report(s)
• Experience in Real Estate or Property Management is an asset
• Knowledge and experience with property accounting software (Yardi preferred)
• Excellent Microsoft Office skills

Competencies

• Respect: Value diverse perspectives, experiences, and talents; treat others the way you would want to be treated
• Empowerment: Use the means provided to carry out responsibilities to the best of your ability and to implement creative ideas
• Integrity: Do the right thing, deliver on commitments, and admit mistakes
• Teamwork: Work together as one team toward common goals
• Accountability: Hold yourself and others accountable for decisions and results

Values

• Communicate clearly, concisely, professionally, and convey active listening and openness
• Build positive relationships and demonstrate commitment, effort, and a "take charge" attitude
• Produce accurate work with attention to detail and consistently meet deadlines
• Take ownership for actions, accept constructive criticism, and make necessary behavioral changes
• Overcome obstacles to get the job done, identify problems, and recommend solutions
• See change positively and adapt quickly to work requirements
• Embrace change and support new initiatives, anticipate and analyze issues to understand the future impact of actions, and make sound decisions
• Actively support training & development opportunities for employees, provide regular feedback, delegate responsibilities, and work through others

Next Step

If your background matches the qualifications listed above and you are looking for an opportunity with a dynamic team, please attach your resume and apply here. We thank all applicants; only those considered for an interview will be contacted.

Primaris is committed to accessibility for persons with disabilities, including in recruitment and hiring. If you require accommodation during the application or interview process, please contact us here.