Senior Project Services Specialist (term for a period up to 4 years)

Vancouver Fraser Port Authority; Vancouver; On-site; CAD 90,000 - 130,000; Full time

Job summary

Join a leading company in enabling trade through Canada's largest port as a Senior Project Services Specialist. You will oversee project services leadership, manage capital projects, and implement industry best practices. The role demands a strong background in project controls, contract administration, and risk management, ensuring successful project delivery while upholding high standards in stakeholder engagement. This is a fantastic opportunity to contribute to Canada’s trade objectives and be part of a diverse and inclusive workplace.

Benefits

Market-competitive base salaries

Generous benefits offering including retirement plan

Earned time off program

Onsite gym

Learning and development opportunities

Qualifications

• Minimum five (5) years of Project Controls EPCC experience on major projects, preferably of at least $200 million.
• Commercial experience, including contracts and procurement is preferred.
• A Project Management Professional (PMP) designation or similar certification will be an asset.

Responsibilities

• Responsible for the collaboration, evaluation, and awarding of major contracts.
• Implement best-practice processes for budgeting, forecasting, tracking, and reporting.
• Participate in the risk management process over projects by maintaining project risk registers.

Skills

Contract Administration

Project Controls

Risk Management

Stakeholder Engagement

Education

Bachelor’s degree in business administration or engineering

Tools

Excel

PowerPoint

Primavera P6

Procore

SAP

Job description

Senior Project Services Specialist (term for a period up to 4 years)

JOIN US IN ENABLING TRADE THROUGH CANADA'SLARGEST PORT.

The Vancouver Fraser Port Authority is anarm’s-length federal agency responsible for the shared stewardship of the landsand waters that make up the Port of Vancouver, Canada’s largest port. Ourmandate, as outlined in theCanada Marine Act, is to enable Canada’s tradeobjectives on behalf of all Canadians, ensuring the safe movement of goodsthrough the Port of Vancouver while protecting the environment and consideringlocal communities.

As an organization with a significant impact oncommunities and businesses across Canada, the Vancouver Fraser Port Authorityis dedicated to diversity, inclusion, and sustainability. We strive to create aworkplace that mirrors the richness of our community, empowering all employeesto achieve their full potential.

TheSenior Project Services Specialist (SPSS) works closely with the projectmanagers and the project services and infrastructure delivery leadership teamswithin a matrix organization and has an overall accountability to provideproject services leadership using industry best practices, to all VFPA capitalprojects.

TheSPSS leads project managers and project teams in planning, executing, andfinalizing primarily medium to large sized capital projects, as directeddepending on the specific needs, makeup, and team structure within assignedproject(s). This includes providing senior technical advice, as a subjectmatter expert, in project services with a focus on contract, cost, planning andschedule, and risk and quality management, while proactively identifying andimplementing process improvements and efficiencies.

What you do :

• Responsible for the collaboration, evaluation and awarding ofmajor contracts, and implementation of construction and consulting services.
• Provides senior level commercial and contract administrationadvice to ensure that major capital projects are delivered within effectivecontract and infrastructure management practices.
• Implement best-practice processes for budgeting, forecasting,tracking, analysis, change management, and reporting protocols for all internaland external project related costs (using Earned Value & othermethodologies, where relevant).
• Provide monthly reporting of project performance and cost varianceto program / project owners, senior management, board of directors and other keystakeholders.
• Develop Business Cases to support the organization’s decisionprocess for large capital transactions, including consideration of alternativeapproaches, analysis of key risks, and development of mitigations whereoptimal.
• Lead managers in delivering capital projects and programs tocontrol costs through the provision of accurate, complete, and timely capitalproject cost management information and required variance analysis andformulate follow-up action plans.
• Develop and integrate project schedules (e.g., master schedules,working schedules, 3-week look ahead schedules) to ensure timely completion ofthe project.
• Deliver schedule reporting as required (e.g.,weekly / monthly / quarterly reports, look-ahead schedules).
• Perform schedule analysis (e.g., critical path, event impact,float consumption), and provide recommendations to project teams on recoveryand mitigation actions.
• Develop procedures and guidelines to continually improve thescheduling processes.
• Support program / project owners to manage cost risks (includingperforming quantitative risk analysis), contingency and spending approvals, andprovide them with information and guidance to efficiently manage the project’scosts.
• Participate in the risk management process over projects bymaintaining respective project risk registers and facilitating workshops.
• Participate in risk analysis and identify high-risk issues thatmay impact project success and recommend solutions.
• Executes the Quality Management Plan (QMP) for each project, asassigned.
• Work and liaise with various internal departments to ensure thatthe requirements are congruent with Program Quality Objectives, where relevant,and alignment between quality management and requirements management processes.
• Audit the compliance of consultants and contractors against theirdocumented quality management systems.
• Administer the collection, reporting and closure ofnon-conformance reports (“NCRs”) and Corrective Action Request (“CARs”) andmonitor the NCR and CAR processes of selected consultants and contractors.
• Interface with project teams and assist as required in other areasof the projects including document controls (e.g. and administration / use of“Procore” where required), safety management, quality etc.

What you bring :

• Bachelor’s degree in business administration or engineering.
• Minimum five (5) years of Project Controls EPCC (Engineering,Procurement, Construction, and Commissioning) experience on major projects,preferably of at least $200 million.
• Preferably experience working in the industrial sector, such asoil and gas, mining, transportation, or power generation.
• Commercial experience, including contracts and procurement ispreferred.
• Proficient computer skills, especially Excel, PowerPoint, andworking knowledge in any of the Project Controls related software like Prism,Procore, Primavera P6, SAP, Oracle (and Oracle JDE) or equivalent. Experiencewith risk analysis software (e.g., Primavera Risk Analysis, @Risk, RiskSimulator) to perform Monte Carlo simulations will be an asset.
• A Project Management Professional (PMP) designation or similarcertification will be an asset.

What we offer :

• Market-competitive base salaries and variableincentive plan
• Generous and inclusive benefits offeringincluding retirement benefits plan
• Earned time off program
• Paid vacation and personal care leave
• Learning, development, and advancementopportunities
• Onsite gym with towel service in a nationallandmark in the heart of Vancouver’s waterfront
• Friendly, unique, and respectful workplace

Job type : BargainingUnit, Full-Time, Term, Hybrid

Working environment : Normaloffice conditions with occasional construction site visits. A valid BC driver’slicense and regular access to a personal vehicle to travel to remote locations.

MARINE TRANSPORATION SECURITY CLEARANCE

The incumbent must obtain and maintain a validMarine Transportation Security Clearance when specific projects require thisposition to access restricted areas / information as defined by the MarineTransportation Security Regulations

This is Canadian-based employment, and itis expected that all employees maintain legal entitlement to work in Canada.Applicants selected to move forward in the hiring process may be subject tobackground checks, including but not limited to criminal record, credit, and / orreference checks.

At theVancouver Fraser Port Authority,we are dedicated to employment equity and a workplace reflective of thediversity of our port community. We welcome applications from all qualifiedcandidates including women, persons with disabilities, Indigenous peoples, andmembers of visible minorities. Reasonable accommodation can be provided in theselection process and while working with the port authority. If you requiresupport applying to our openings, please contact us at [emailprotected] .

We recognize and acknowledge that we are locatedon the traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh(Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. To learn more about ourindigenous relations and commitment to reconciliation, please visit our website .

About Us

• Contributes to the competitiveness, growth, and prosperity of the Canadian economy.
• Organizes marine transportation services that meet port users’ needs at a reasonable cost.
• Provides a high level of safety and environmental protection.
• Responds to local needs and priorities.
• Encourages and considers input from port users and local communities.
• Re-invests around 90% of our revenues back into trade enabling infrastructure.

The Vancouver Fraser Port Authority :

• Contributes to the competitiveness, growth, and prosperity of the Canadian economy.
• Organizes marine transportation services that meet port users’ needs at a reasonable cost.
• Provides a high level of safety and environmental protection.
• Responds to local needs and priorities.
• Encourages and considers input from port users and local communities.
• Re-invests around 90% of our revenues back into trade enabling infrastructure.

Our purpose statement

Enabling Canada's trade by being reliable and innovative, while protecting the environment.

Our values

• We drive efficiency to optimize performance.
• We build strong relationships to succeed together.
• We are customer-focused to deliver on our commitments.
• We are accountable to find solutions and take the right action.
• We are one team to achieve our purpose.

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