Senior Project Director/Manager - Remote / Telecommute

Cynet Systems Inc; Fredericton; Remote; CAD 100,000 - 150,000; Full time

Job summary

Cynet Systems Inc is seeking a Project Director to lead a critical CIS Consolidation project. The role involves managing internal and external stakeholders, ensuring deliverables are met on schedule and budget, and leading a team of project managers in a collaborative environment. Candidates should have a strong background in project management, a minimum of 5 years in a leadership role for CIS implementations, and excellent communication skills at the executive level. This position offers an opportunity to significantly contribute to health informatics projects, with a focus on improving clinical and business standards.

Qualifications

• 5+ years of leadership experience in multi-site CIS implementation.
• Experience working with executive-level stakeholders.
• Demonstrated experience in planning and execution.

Responsibilities

• Manage project deliverables, ensuring on-time and within-budget completion.
• Establish project management best practices and governance.
• Lead project teams and maintain communication with stakeholders.

Skills

Leadership

Risk Management

Communication

Project Management

Education

Bachelor's degree from a recognized institution

Advanced education in health informatics or master's in health administration

Job description

Job Description:

Project Management:

• Understanding and ensuring the Implementation Partner’s methodology is setup for success within internal governance and working group structures.
• Establish the Transformation Management Office framework and ensure it is understood and applied where required, if required (complement the Implementation Partner’s methodology).
• To be completely managed or delegated within the TMO.
• Ensuring the project deliverables are completed.
• Ensuring the project remains on schedule within budget and aligned to the defined scope.
• Providing written integrated project status reports to the team at the frequency defined by project governance group(s).
• Reporting to the Project Leadership and Project Steering Committees.
• Tracking, actioning, and escalating project issues.
• Develop an integrated decision Program Management log and any necessary processes, tools, communications channels for decisions related to change requests, action items, and deliverable status.
• Identifying and tracking project risks and actioning risk mitigation with the project team.
• Estimation of costs based on the established total cost or ownership, level of effort and definition of the schedule will be established with the business owner and key partners.
• Within a weekly cycle, review progress of work, issues, risks with team leads (on a one-on-one basis and / or in group).
• Manage the financial actuals and work with the financial analyst and project managers and team members to review and adjust forecasting.
• Maintain project records management for auditability and accountability purposes following government standards.
• Establish a demand and resource management strategy to effectively manage the resource pool and develop expectations regarding current or upcoming needs.
• This applies to business, clinical, and technology aspects of the project.
• Manage resources assignments between teams (in collaboration with Business Owner(s), System Owner, respective Project Managers, and Implementation Partner).

Project Team Leadership and Collaboration:

• Lead the team of project managers and stakeholders to support the project, provide feedback to project resources, and ensure project deliverables are delivered on time and with quality, while working collaboratively with the Implementation Partner Project Manager and teams in Phase II.
• Work in collaboration with the Business Solution Owner, strategic advisors, and health system leaders to address issues, risks at program and project level.
• Cultivate a delivery-focused culture and mindset that creates a sense of ownership, accountability, empowerment, and integration across team members.

Attend Meetings:

• Organize and actively participate in project teams, product demonstrations, project status meetings, etc. as required.

Reporting:

• Provide project reports and project related deliverables as determined by the Business Owner.

Critical Deliverables:

• Main deliverables for the Project Director are focused on project management best practices.
• Integrated Project Plan(s) - A detailed and comprehensive project plan that supports the approach and incorporates milestones for each thread of work associated with the CIS Consolidation project.
• The project plan will be used to track overall schedule, dependencies, critical path, and key milestones for the project.
• As part of the CIS Consolidation project plan, workplans for each of the following threads will be required.
• Procurement.
• Application Rationalization.
• Clinical and Business Standardization.
• Program Resource Strategy/Plan - A detailed and comprehensive plan outlining the resource requirements for Phase I and Phase II of the program.
• Including internal resources assigned to the project from the RHAs, client, and Department, as well as external vendor and implementation partner resources.
• Project Budget Plan - Maintain a record of project forecasts and actual costs with an understanding of how funds will be utilized and managed across the program as a whole and the individual supporting initiatives.
• Project Risk and Issue Logs - Detailed project risk assessment identifying key areas of risk (organizational, and direct to direct interactions and the tasks level etc.), potential impacts, and severity.
• For each risk identified, a corresponding mitigation plan and strategy will be developed, with inputs from business owner, stakeholders, and leadership, as required.
• The Project Director will be required to sign a non-disclosure agreement and may need to complete Privacy and Security training, as required by the CIS Consolidation Project, prior to commencing the assignment.

Mandate Requirements:

• The Department seeks a candidate that demonstrates the following Mandatory Requirements.
• A bachelor’s degree from a recognized institution or the equivalent combination of education and demonstrated senior project management experience with CIS implementations. Yes/No
• A minimum of 5 years’ experience in leadership role(s) for a previous multi-site CIS implementation. 5+ Years
• Proposals that do not clearly demonstrate the capability to meet these mandatory requirements will be disqualified from further consideration.

Scored Requirements:

• The Department seeks a candidate that demonstrates the following scored requirements.
• The candidate should provide evidence of providing a similar role on at least one (1) large CIS Consolidation implementation or CIS replacement project.
• The candidate should ensure that clear details are provided to avoid losing points. 1 Project Reference
• Demonstrated communication skills and experience working with executive level stakeholders on large transformational projects.
• The executive levels candidate have dealt with (VPs, Directors, project governance structure, etc.)
• What types of communications / interactions candidate have had, types of deliverables, presentations etc.
• How did this communication ensure success? 5 years
• Demonstrated experience in planning, designing, and executing the transition of Clinical Information Solutions (programs) from implementation to long-term operational sustainment.
• Transition to Operations (sustainment).
• Knowledge transfer and workforce enablement.
• Shared Services.
• Tools and Methodologies. 4 Years
• Demonstrated experience in leading a team of Project Managers working on cross-functional and interdependent projects to support the overall success of the program.
• Successfully supporting delivery of initiatives in cross-functional teams.
• What the various teams were (business, clinicians, technology, etc.).
• How candidate managed across the teams.
• what was candidate approach, use of best practices, etc. 8 years
• Demonstrated experience and strategies in leading geographically distributed project teams.
• Describe some of the strategies leveraged for collaboration and support of co-workers. 2 years
• Advanced education in health informatics, master’s in health administration. Yes/No
• Demonstrated experience working within multi-vendor teams would be considered an asset.
• Describe role and responsibilities. 3 years
• Demonstrated experience working with and incorporating Change Management into project plans and deployments would be considered an asset.
• Describe steps taken in reference to working collaboratively with Change Management and the multiple cross-functional project team(s). 5 years