Senior Project Coordinator

VanDel Construction; Bloomingdale; On-site; CAD 60,000 - 80,000; Full time

Job summary

A construction company in Ontario is seeking a Senior Project Coordinator to manage construction activities and documentation. Responsibilities include leading project schedules, overseeing tender preparation, and collaborating with various stakeholders. Candidates should have 3-5 years of relevant experience and a diploma or degree in a construction-related field. The role offers competitive hourly pay and a comprehensive benefits package including health, dental, and retirement contributions.

Benefits

Extended health care

Dental care

Vision care

RRSP program

Short-term and Long-term disability

3 Weeks vacation

Qualifications

• 3-5 years experience in construction project coordination or similar role.
• Ability to provide simultaneous support for needs across multiple projects.
• Understanding of Ontario Building Code and Ministry of Labour requirements.

Responsibilities

• Lead the development and management of submittal logs and schedules.
• Oversee tender preparation and conduct comparative bid analyses.
• Manage RFIs and submittals to ensure alignment with project goals.

Skills

Construction Project Coordination

Risk Management

Document Control

Bidding and Tender Preparation

Communication

Education

Diploma or Degree in Construction related area

OACETT designation or working towards

Tools

Procore

BlueBeam

MS Project

Job description

Address: 835 Sawmill Rd, Bloomingdale, ON N0B 1K0

Job Type: Full Time

VanDel Construction Limited has been Building a Better Way since 1974 as one of South Western Ontario’s premier constructors of Institutional, Commercial, Industrial (ICI) Senior Living/Retirement, Hotel and Residential High/Mid Rise projects.

The dedication and commitment of our team continues to be the foundation of our growing business resulting in long-lasting customer relationships.

The Role

VanDel Construction is currently seeking an energized and motivated full-time Senior Project Coordinator. The Senior Project Coordinator will primarily provide support in the coordination of construction activities including project planning, schedule management and documentation control.

Responsibilities:

• Lead the development and management of comprehensive submittal logs, incorporating critical path schedules, lead/review timelines, and milestone tracking to proactively mitigate project delays.
• Oversee tender preparation and conduct in-depth comparative bid analyses to ensure scope alignment, risk mitigation, and cost competitiveness.
• Strategically manage and monitor RFIs and submittals, ensuring timely resolution and alignment with project goals.
• Partner with the Project Manager in the oversight of billing cycles, including progress draws, client invoicing, and subcontractor payment applications to ensure financial accuracy and compliance.
• Provide high-level project administration, including risk tracking, document control, and coordination support across internal and external stakeholders.
• Conduct detailed drawing reviews and quantity takeoffs using BlueBeam, providing input to preconstruction planning and ongoing execution strategies.
• Review and approve submittals for technical accuracy, constructability, and adherence to contract specifications and design intent.
• Collaborate with architects, consultants, and engineers to proactively resolve design and coordination challenges.
• Draft, track, and manage technical inquiries to consultants and clients to ensure project clarity and reduce scope ambiguity.
• Supervise on-site quality assurance processes with a focus on interior and finishing work, ensuring conformance with project standards and specifications.
• Direct the coordination and evaluation of change orders, liaising between design professionals and subcontractors to manage cost impacts and ensure execution integrity.
• Manage deficiency tracking, reporting, and resolution during project closeout to maintain project turnover timelines and client satisfaction.
• Lead document management using Procore, maintaining version control, drawing logs, submittal/RFI workflows, and project correspondence.
• Represent the project team at OAC and trade coordination meetings, contributing to decision-making and documenting all key actions and follow-ups.
• Maintain updated drawing sets and lead change communication with all relevant subcontractors and vendors to ensure full alignment.
• Distribute and track all change-related documentation (CCNs, Bulletins, etc.), ensuring pricing is received, reviewed, and filed systematically.
• Set up and manage closeout documentation, including final as-built drawings, warranty documentation, and turnover packages for client handoff.
• Ensure drawing updates and change links are accurately reflected and organized within Procore for real-time accessibility by all team members.

Qualifications:

• Work alongside the Project Manager and Site Superintendent in project planning;
• 3-5 years experience in construction project coordinator or similar role
• Ability to work in a very fast-paced and demanding environment;
• Understanding of engineering and architectural design processes;
• Understanding of the Ontario Building Code and Ministry of Labour requirement
• Ability to provide simultaneous support for needs across multiple projects in various phases;
• Experience with Construction Management Software (Procore preferred)
• Proficient in producing Gantt chart construction project schedules in MS Project;
• Proficient in Bluebeam;
• Must hold a valid driver's license
• LEED Accreditation is preferred;

Education:

• Diploma or Degree in Construction related area;
• OACETT designation or working towards

What We Offer

We will provide you with everything you need to excel in your role, including ongoing training and responsibility. We care for our team by providing a total value benefits package to all of our permanent team members plus their eligible dependents and spouses. Such benefits include:

• Extended health care
• Dental care
• Vision care
• RRSP program
• Short-term and Long-term disability
• 3 Weeks vacation

Salary

• $34.89 - 45.89/hr
• minimum 44-hour work week