Senior Project Associate

Raising the Village; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading non-profit organization in Toronto is seeking a Senior Project Associate to support the Managing Director. This full-time role involves coordinating cross-departmental projects and providing executive support. The ideal candidate has 4-7 years of experience in project management and is skilled in communication and problem solving, with a passion for international development.

Qualifications

• 4 – 7 years of professional experience in project coordination, program management, operations, or consulting.
• Experience working with grants, donor-funded projects, or cross-departmental initiatives is an asset.

Responsibilities

• Coordinate high-value projects ensuring timelines, risks, and stakeholder engagement are tracked.
• Prepare briefs, project updates, and strategic communications for stakeholders.
• Support proposal development for research and innovation grants.

Skills

Project coordination

Strong communication

Analytical thinking

Stakeholder coordination

Proactive problem-solving

Education

Bachelor's degree in a relevant field

Tools

Project Management tools

Collaboration tools

Job description

Role Description

The Senior Project Associate will provide direct support to the Managing Director across a wide-ranging portfolio of strategic initiatives. This role blends project coordination, organizational support, and project management. The successful candidate will be highly organized, adaptable, and able to operate across departments to ensure smooth execution of cross-cutting initiatives.

You will coordinate cross-departmental projects, support operational priorities, and ensure the timely delivery of grant requirements. This role is ideal for a versatile generalist who is passionate about international development, project management, and collaborative, impact-driven work environments.

You will thrive if you are a strong communicator, skilled manager of multiple priorities, detail-oriented, and excited to play a critical role at the intersection of strategy, programs, and innovation.

Key Responsibilities

• Project Coordination — Coordinate high-value projects (e.g., restricted government grants, research and innovation projects), ensuring timelines, risks, and stakeholder engagement are tracked and escalated as needed.
• Project Coordination — Consolidate and package deliverables, reports, and presentations so they are complete, high-quality, and ready for review.
• Project Coordination — Align cross-departmental inputs with organizational strategic priorities.
• Project Coordination — Contribute to concept notes, proposals, and consultant management for new or ongoing strategic initiatives.
• Project Coordination — Provide hands-on project coordination support to departments reporting to the Managing Director including, Applied Learning, Communications, and Venn, our data analytics ecosystem.
• Project Coordination — Track and monitor departmental work plans, milestones, and risks, and facilitate solutions to maintain momentum.
• Project Coordination — Serve as a flexible resource for priority initiatives and special projects across departments.
• Project Coordination — Coordinate research and innovation activities, including pilots, donor deliverables, and sector-facing evidence generation.

• Executive Support — Partner with the Managing Director to advance organizational priorities and streamline multi-departmental workflows.
• Executive Support — Prepare briefs, project updates, and strategic communications for internal and external stakeholders, ensuring materials are concise and ready for review.
• Executive Support — Support proposal development for research and innovation grants by coordinating inputs and drafting sections as needed.
• Executive Support — Contribute to pilots, experiments, or strategic growth initiatives as assigned.
• Executive Support — Other duties as assigned within the scope of the role.

Education & Experience

• Bachelor’s degree in a relevant field (e.g., International Development, Business Administration, Public Policy, Communications, or related discipline).
• 4 – 7 years of professional experience in project coordination, program management, operations, or consulting.
• Experience working with grants, donor-funded projects, or cross-departmental initiatives is an asset.

Core Skills

• Strong project coordination and organizational skills, with the ability to manage multiple priorities and deadlines.
• Excellent writing and communication skills; able to prepare briefs, reports, and presentations for diverse audiences.
• Analytical thinker, able to synthesize complex information into actionable insights.
• Proficiency with Project Management and collaboration tools.
• Skilled in stakeholder coordination, with the ability to work effectively across teams, time zones, and cultures.
• Highly adaptable and comfortable operating in fast-paced, evolving environments.
• Detail-oriented while maintaining a view of strategic priorities.
• Proactive problem-solver with strong follow-through.
• High integrity and discretion in handling sensitive information.
• Generalist mindset – curious, resourceful, and eager to learn.
• Comfortable supporting senior leadership and working in a “right-hand” capacity.

Seniority level Mid-Senior level

Employment type Full-time

Job function Management

Industries Non-profit Organization Management