Senior Project Administrator

WSP USA; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

WSP is seeking a Senior Project Administrator to serve as a key operational partner to project teams, coordinating administrative support, documentation, reporting, scheduling, and invoicing, while fostering a welcoming and professional workplace. This role also involves coordinating facilities, onboarding, and ensuring deadlines and processes are followed to support project success.

The position emphasizes collaboration with project managers and business leaders, delivering reports and

Qualifications

• 7+ years of experience in project administration, office management, executive support, or similar roles.
• Strong knowledge of documentation control, reporting, scheduling, invoicing support, and stakeholder coordination.
• Excellent client service and interpersonal skills with professionals at all levels.

Responsibilities

• Provide exceptional first impression and welcoming experience for visitors, clients, and candidates.
• Coordinate administrative support across multiple projects, including documentation management, reporting, and scheduling.
• Manage workplace operations, facilities, and office resources to ensure efficiency.
• Support project managers and leaders with reports, presentations, and project documentation.
• Assist onboarding activities and candidate visits with Talent Acquisition.

Skills

Project administration

Office management

Executive support

Stakeholder coordination

MS Office

Client service

Tools

MS Teams

Job description

What if you could redefine what’s possible?

With us, you can.

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

Build the Future with Us

Step into a role where project coordination, office operations, and exceptional service come together to support the success of our people, clients, and projects.

As a Senior Project Administrator , you will serve as a key operational partner to project teams while helping create a welcoming, professional, and efficient workplace environment. Acting as both a trusted administrative resource and a central point of contact for employees, clients, candidates, and business partners, you will play an important role in supporting day‑to‑day operations, coordinating project activities, managing office services, and enhancing the overall employee and client experience.

This opportunity is ideal for an experienced professional who thrives in a fast‑paced environment, enjoys building relationships, and takes pride in creating structure, efficiency, and memorable first impressions that contribute to organizational success.

Your Impact

• Provide an exceptional first impression by welcoming visitors, clients, and candidates while representing WSP’s culture and values.
• Coordinate administrative support across multiple projects, including documentation management, reporting, scheduling, invoicing assistance, and deliverable tracking.
• Manage workplace and office operations, ensuring efficient coordination of facilities, meeting spaces, suppliers, and office resources.
• Support project managers and business leaders through the preparation of reports, presentations, correspondence, and project documentation.
• Facilitate onboarding activities and candidate visits in collaboration with Talent Acquisition and business leaders.
• Monitor administrative and project‑related activities to help ensure deadlines, reporting requirements, and business processes are completed accurately and efficiently.
• Build collaborative relationships across teams while providing proactive support that enables successful project delivery and positive client outcomes.
• Identify and implement opportunities to improve administrative processes, workplace experience, and operational effectiveness.

The Skills That Set You Apart

• 7+ years of experience in project administration, office management, executive support, operational coordination, or a similar professional environment.
• Demonstrated experience managing workplace operations, reception services, facilities coordination, or front‑of‑house responsibilities.
• Strong knowledge of project administration practices, including documentation control, reporting, scheduling, invoicing support, and stakeholder coordination.
• Exceptional client service and interpersonal skills with the ability to interact confidently and professionally with employees, executives, clients, vendors, and candidates.
• Proven ability to manage competing priorities while maintaining exceptional organization, accuracy, and attention to detail.
• Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Strong professional judgment and discretion when handling confidential business and employee information.
• Experience within engineering consulting, architecture, construction, professional services, or project‑based organizations is considered an asset.

Why Choose WSP?

Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.
• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

• AB, BC, NT, NU, SK & YT: $60,100 – $79,600
• MB & ON: $54,800 – $75,400
• NB, NL, NS, PE & QC: $54,200 – $72,000

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Ready to Create Exceptional Experiences?

Join WSP and play a vital role in helping our teams, projects, and clients succeed. Your ability to keep operations running smoothly, build meaningful relationships, and create a welcoming and organized workplace will have a lasting impact across the business.

At WSP , we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP , you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here (https://www.wsp.com/en-ca/corporate/ca/health-safety) .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here (https://www.wsp.com/en-ca/careers/notice-to-staffing-agencies) .