Senior Project Administrator

Lycopodium Limited; Mississauga; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible work arrangements

RRSP matching

Healthcare spending account

Discounts and rewards programs

Job summary

Lycopodium Limited in Mississauga, Ontario is seeking a Senior Project Administrator to join our Projects team. You will provide advanced word processing and document formatting support, assist with monthly project reports, and help ensure timely, high-quality deliverables in line with policy and procedures.

Qualifications include a minimum of 3 years in a similar role, strong Microsoft Office skills (Word, Excel, PowerPoint), familiarity with Visio, and knowledge of SAP or similar ERP software.

Qualifications

• Minimum 3 years in a similar role.
• Advanced proficiency in Microsoft Office applications (Word, Excel) and PDF-XChange Editor.
• Familiarity with Microsoft PowerPoint and Visio.
• Knowledge of SAP or similar ERP software.
• Excellent written and verbal communication skills.
• Excellent organizational and time management abilities with the ability to multitask and maintain accuracy.
• Proven ability to work independently and collaboratively across multiple business units.

Responsibilities

• Establish and maintain relationships with Management, Clients and team members to ensure delivery of high quality services.
• Prepare and format project related documents, minutes of meetings and reports for accuracy and consistency.
• Update monthly project reports with project teams and Managers to meet client deadlines.
• Compile and edit complex technical documents focusing on formatting, presentation, accuracy, and grammar.
• Organize and coordinate monthly project and study review meetings.
• Attend assigned weekly / monthly project meetings as required.

Job description

With offices in Australia, Canada, USA, Southern Africa, Ghana, Philippines, Argentina and Peru, Lycopodium proudly delivers high quality professional engineering and project delivery services globally, across the resources, infrastructure and industrial processes sectors. By joining our global team and learning from renowned subject matter experts, we can offer you a diverse career that could take you anywhere in the world.

Lycopodium is currently recruiting for a Senior Project Administrator to join our growing Projects team in Mississauga, Ontario.

Reporting to the Lead Project Administrator, the Project Administrator will provide advanced word processing and document formatting support across all projects and studies, consistently ensuring high quality deliverables in line with our Company approved policy and procedures. Provide key administrative support to the Projects team and various other departments allowing for greater flexibility to meet deadlines and improve outcomes.

The tasks you'll perform

• Establish and maintain working relationships with Management, Clients and team members to ensure delivery of high quality of services.
• Work collaboratively with personnel across all business units.
• Preparing and formatting project related documents, minutes of meetings and reports to ensure accuracy and consistency.
• Work directly with project teams and Project Managers to update monthly project reports, ensuring client issue deadlines are met.
• Compile and edit complex technical documents with a strong focus on formatting, presentation, accuracy, and adherence to spelling and grammar standards within time constraints.
• Provide support to the Projects team as required, or as directed by Management / Project Directors / Managers.
• Organize and coordinate monthly project and study review meetings.
• Attending assigned weekly / monthly project meetings as required.

The expertise you'll bring

• Minimum 3 years in a similar role.
• Advanced proficiency in Microsoft Office applications, including Word and Excel, and PDF-XChange Editor.
• Familiarity with Microsoft PowerPoint and Visio.
• Knowledge of SAP or similar ERP software.
• Excellent written and verbal communication skills.
• Excellent organizational and time management abilities, with the ability to multitask, prioritize, and maintain accuracy and professionalism.
• Proven ability to work independently and collaboratively across multiple business units.
• Ability to build and sustain positive relationships with clients, vendors, co-workers, and stakeholders at all levels.
• Comfortable working with people at all levels within the organization and with external providers.
• Proactive in seeking and incorporating guidance and feedback from subject matter experts.
• Demonstrates integrity, credibility, and strong personal commitment.

The benefits we’ll provide

Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.

We recognise that everyone is different and needs may change over the course of your career. That’s why we:

• Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
• Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
• Provideemployeeswitha variety ofadditionalbenefits such as coverage for professional memberships, RRSP matching, healthcare spendingaccount,discountand rewards programs, andmuchmore.

The expected salary range for this role is $55,000 to $75,000. This range is based on the role’s job family and level and reflects a good faith estimate for the role at the time of posting. Your final offer will depend on factors such as market conditions, internal equity and candidate experience, skills, and qualifications relevant to the role. We believe in fair, competitive pay that reflects the value you bring to the team.

Lycopodium is an equalopportunity employer committed to fostering diversityandmaintaininga discrimination free workplace,guidedbyour core values of Respect,Integrityand Diligence.

We arecommitted to providing the best possible experience for every candidate by responding to every application.We do not use AI to screen,assess,or select candidatesandto ensurefairness;every application is personally reviewed by a member of our team.If you require accommodation at anystage,pleasecontact our Recruitment Teamand we will work with you to provide the support you need.