Senior Procurement Specialist

Durham District School Board; Whitby; On-site; CAD 80,000 - 100,000; Full time

Job summary

The Durham District School Board seeks a procurement specialist to oversee the tender process for major construction projects. This role involves contract management, compliance enforcement, and vendor negotiations, with a focus on creating equitable opportunities in the public sector. The successful candidate will play a crucial role in shaping the future of educational facilities for over 80,000 students, fostering an inclusive environment for learning and development.

Qualifications

• Minimum of 5 years purchasing experience in public sector.
• Strong experience with Construction Act.
• Completion of a relevant degree or diploma.

Responsibilities

• Manage public tender processes for construction projects.
• Coordinate procurement compliance with regulations and policies.
• Administer contracts and liaise with contractors.

Skills

Construction process knowledge

Legislation related to Construction Procurement

Microsoft Office skills

Oracle experience

Negotiating skills

Project management skills

Education

University Degree or College Diploma in Business, Supply Chain & Operations, Commerce

Professional designation (NISCL, CPPB, CPPO)

Tools

Electronic bidding platform experience (Bids & Tenders)

Job description

Job Details

Administer all aspects of the public tender process for the procurement of capital and operational goods, services, with a specific focus on major capital building construction projects.

This position is responsible for all tendering and contract negotiation and award administration required by our Facilities Services team, along with the contract management of engineering/architectural consultants from bid specification development to post-contract award.

Key Responsibilities:

• Ensure that all procurement is managed in compliance with Durham District School Board policies and procedures along with the Broader Public Sector Guidelines, and any other local, municipal, provincial, and federal laws, regulations, ordinances, CETA/CFTA trade agreements and directives.

• Coordinate and administer pre- and post-contract award activities for all projects and manage Pre-Qualification lists for construction bidding requirements.

• Prepare responses and represent the Board as the key point of contact for contractors and consultants regarding contractual and commercial matters as applicable.

• Administer and process all tender requests including contract change orders and term extensions.

• Prepare cost analysis spread sheets for purchase decisions and facilitate evaluation meetings with staff.

• Manage the electronic bidding process including the recommendation of revisions as appropriate on scope of work and submission requirements for use in tender evaluations as the tender subject matter expert.

• Lead and coordinate the Supplier Debriefing process with unsuccessful bidders as necessary.

• Other duties assigned by the Manager of Purchasing & Distribution.

Qualifications and S kills :

• Construction process knowledge, related to terminology including the use of the Canadian Construction Documents Committee (CCDC) contracts and guides is required. Courses related to the Law of Tendering would also be considered an asset.

• Extensive knowledge of practices, legislation, and trade agreements related to Construction Procurement as well as Insurance, Bonding and Occupational Health & Safety requirements.

• Demonstrated Microsoft Office computer skills, Oracle experience and the use of an electronic bidding platform such as Bids & Tenders would be an asset.

Education

• Completion of a University Degree or College Diploma in Business, Supply Chain & Operations, Commerce; or an equivalent combination of education and experience.

• Must be in the process of completing a Professional designation from a recognized professional association such as the National Institute of Supply Chain Management (NISCL), Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO).

Experience

• A minimum of five (5) years of extensive purchasing experience in a public sector/school board environment.

• Strong experience with the Construction Act. Excellent project management skills for working on major capital projects, strong interpersonal, management, group presentation and negotiating skills.

Equity and Inclusion

The Durham District School Board recognizes Indigenous rights are distinct. In the exercise of those rights, Indigenous staff and students shall not be subjected to actions with the aim or effect of depriving these distinct rights.

The DDSB is dedicated to creating a welcoming and inclusive environment for all. We are committed to reflecting the diverse communities we serve and encourage applications from candidates who bring a variety of experiences and backgrounds. We adhere to fair, transparent hiring practices and are committed to equity and accessibility throughout the recruitment process. If you need accommodation during the application process, please let us know, and we will work with you to meet your needs.

Ignite Your Career

At the Durham District School Board (DDSB), we inspire the lives of over 80,000 students. Our diverse communities are places where your impact will be felt every day.

Picture yourself in a workplace where your ideas are celebrated, and your growth is a top priority. Here, collaboration and innovation thrive. Whether you're directly inspiring young minds or providing essential support behind the scenes, your contributions will have a meaningful impact on students and the community.

We welcome you to bring your experiences, your passions, and your talents to our inclusive community. Join us and be part of a team that values your well-being as much as your contributions. Ignite your potential at DDSB and help us make a difference, one student at a time.

We thank all applicants for their interest. Only those selected for an interview will be contacted.