Senior Procurement Officer

ubc; Kelowna; On-site; CAD 80,000 - 115,000; Full time

Job summary

UBC Okanagan is seeking a Senior Procurement Officer to lead procurement activities across university campuses, ensuring cost effectiveness and compliance with laws and university practices. The role involves managing high-level procurement projects, mentoring staff, and developing vendor management strategies within Financial Operations.

The incumbent will guide departments, faculties and units, working with procurement and finance teams to optimize Procure-to-Pay processes and ensure strategic

Responsibilities

• Tendering processes; strategic procurement of equipment, services and supplies; supporting supplier relationships; providing expertise and guidance to staff engaged in supply chain activities.

Job description

Staff - Non Union

Job Category: M&P - AAPS

Job Profile: AAPS Salaried - Supply Management, Level B

Job Title: Senior Procurement Officer

Department: UBCO | Procurement | Finance Operations | Finance

Compensation Range: $7,158.42 - $10,292.25 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date: October 27, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date: Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

Under the overall direction of the Manager Supply Management, the Senior Procurement Officer is responsible for managing procurement activities for the University's campuses, ensuring cost effectiveness commensurate with quality. All activities shall be in accordance with the University's standard practices and all municipal, provincial and federal laws. The incumbent will comply with Financial Operations code of ethics.

The position has more involvement with procurement activities of high (and/or unusual) technical and analytical complexity, has involvement with developing business projects, strategies, and process improvement initiatives (such as leading project teams, developing vendor management strategies, analyzing procurement activities and recommend improvements) as well as has an active coaching/mentoring role with Procurement Sourcing staff.

Organizational Status

Reporting to the Manager Supply Management, the Senior Procurement Officer provides procurement support for Departments, Faculties, and units. Works closely and liaises with all levels of Financial Operations staff and establishes and maintains close working relationships with administration, management, faculty and staff of all levels outside of Financial Operations.

Work Performed

The Senior Procurement Officer works independently and proactively to support Departments, Faculties, and units. The Senior Procurement Officer's main areas of responsibility are: tendering processes; strategic procurement of equipment, services and supplies; supporting supplier relationships; providing expertise and guidance to staff engaged in supply chain activities.

Procurement of Goods and Services

• Ensures that all procurement is in compliance with regulations and laws and related procurement practices and in accordance with the University standard practices.
• Promotes and adopts Sustainable Supply Chain concepts where appropriate.
• Reviews and monitors purchase requests to ensure compliance.
• Provides consistent sourcing and contracting activities through the use of standard tendering document templates (primarily Request for Proposals, Request for Qualifications, Request for Tenders), maintaining adherence to established Financial Operations sourcing processes and practices.
• Reviews tender and award documentation with respect to the developed evaluation criteria.
• Awards contracts with consensus from the respective department.
• Contributes to the category management activities (contract management; effective sourcing research and development; etc.) of Strategic Sourcing.

Providing Procurement Guidance and Assistance

• Provides guidance and assistance to faculty and staff in all aspects of procurement, including the interpretation of related policies and procedures.
• Provides guidance and assistance to research grant holders (CFI, NSERC, etc.), both at the application and final award stages. This requires extensive University, as well as grant, process knowledge and includes the interpretation of related regulations, policies and procedures.
• Coordinates and resolves problems with end user department and suppliers.
• Demonstrates the procurement function as an effective resource for addressing supply chain issues within UBC.
• Works closely with the Procure to Pay Client Services group, communicates with and educates user departments on the correct and consistent usage of appropriate workflow channels to effectively maximize their utilization of Procure-to-Pay programs and processes.
• Maintains active relationships with, as well as current knowledge of Strategic Sourcing and Procure to Pay Client Services and provides technical knowledge/assistance for routine, intermediate, and complex situations.
• Works with the Procure to Pay Client Services group, the incumbent provides th