Senior Procurement Administrator

03001 GIP - GFLI; Markham; On-site; CAD 80,000 - 105,000; Full time

Benefits offered by this job

Annual bonus

Benefits program

Retirement savings plan

Career growth opportunities

Job summary

Green Infrastructure Partners Inc. in Markham, Ontario seeks a Senior Procurement Administrator to support the procurement team with vendor onboarding, contract management, and compliance across SharePoint and Adobe Sign systems.

The role focuses on maintaining procurement records, templates, and documentation, while ensuring data accuracy. A minimum of 5+ years in procurement administration is expected, with strong communication and organizational skills.

Qualifications

• 5+ years of experience in procurement administration, contract administration, or supplier/vendor management.
• Experience managing NDAs, vendor onboarding, master data maintenance, and agreement administration.
• Proficiency with SharePoint, Adobe Sign, and Microsoft Office Suite, particularly Excel and Word.
• Experience maintaining procurement documentation, templates, policies, and records management systems.
• Knowledge of procurement processes, sourcing methodologies, contract management, and compliance requirements.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.

Responsibilities

• NDA tracking and coordination.
• Maintenance of master data, vendor set up – credit application response, management and consolidation.
• Indirect Framework Agreement Management – SharePoint and adobe sign.
• Strategic Sourcing Major Agreements – SharePoint and adobe sign.
• Maintenance of all stream Procurement SharePoint file structures.
• Maintenance of Procurement Standard templates – RFP/RFQ documents, purchase order terms and conditions, subcontracts, consultancy agreements, short and long forms etc.
• Maintenance and updates of Procurement Section of the Bridge.
• Maintenance and updates of M&A introductory documentation.
• Preferred Vendor Catalogue – Maintenance coordination.
• Other Procurement Administrative support as and when required.
• Support and enforce compliance – Policy, Process and Procedures.
• Future Needs: Vendor Performance Management and CRM tool: Implementation of solution will require support, maintenance, monitoring etc.

Skills

Procurement administration

Vendor onboarding

Contract administration

Compliance

Organizational skills

Communication skills

Tools

SharePoint

Adobe Sign

Microsoft Office

Excel

Word

Job description

SUMMARY

Reporting to the Senior Vice President - Strategic Sourcing and Procurement, the Senior Procurement Administrator plays a key role in supporting the Procurement team through the administration of vendor onboarding, contract and agreement management, procurement documentation, and compliance activities. This position is responsible for maintaining procurement systems, SharePoint repositories, and vendor records while ensuring the accuracy, integrity, and accessibility of procurement information. The role also supports the implementation and ongoing management of vendor performance and contract lifecycle management tools, contributing to the efficiency and effectiveness of the procurement function.

PRIMARY SCOPE OF ROLE

• Current Needs: NDA tracking and coordination.
• Maintenance of master data, vendor set up – credit application response, management and consolidation.
• Indirect Framework Agreement Management – SharePoint and adobe sign.
• Strategic Sourcing Major Agreements – SharePoint and adobe sign.
• Maintenance of all stream Procurement SharePoint file structures.
• Maintenance of Procurement Standard templates – RFP/RFQ documents, purchase order terms and conditions, subcontracts, consultancy agreements, short and long forms etc.
• Maintenance and updates of Procurement Section of the Bridge.
• Maintenance and updates of M&A introductory documentation.
• Preferred Vendor Catalogue – Maintenance coordination.
• Other Procurement Administrative support as and when required.
• Support and enforce compliance – Policy, Process and Procedures.
• Future Needs: Vendor Performance Management and CRM tool: Implementation of solution will require support, maintenance, monitoring etc. This person would help manually input vendors information where needed, and or help guide vendors through onboarding, set periodic renewals for preferred vendors, they would also act as a point person for.

POSITION REQUIREMENTS

• 5+ years of experience in procurement administration, contract administration, or supplier/vendor management.
• Experience managing NDAs, vendor onboarding, master data maintenance, and agreement administration.
• Proficiency with SharePoint, Adobe Sign, and Microsoft Office Suite, particularly Excel and Word.
• Experience maintaining procurement documentation, templates, policies, and records management systems.
• Knowledge of procurement processes, sourcing methodologies, contract management, and compliance requirements.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills with the ability to work effectively with internal and external stakeholders.
• Experience supporting vendor performance management, supplier onboarding, and preferred vendor programs is an asset.
• High attention to detail, professionalism, discretion, and commitment to maintaining confidentiality and policy compliance.

WHAT WE OFFER

• Expected Base Salary: $80,000 – $105,000 per year. The actual base salary will depend on several factors including experience, qualifications, internal equity, work location and market expectations.
• Annual performance-based bonus.
• Comprehensive group benefits program.
• Retirement savings program.
• Career growth and advancement opportunities.

Disclaimers

Artificial Intelligence (AI) Disclosure: We may use AI-enabled tools to support certain aspects of our recruitment process, including application screening and recruitment administration. AI-generated insights or recommendations are used to assist our hiring teams and are not the sole basis for employment decisions. All hiring decisions are reviewed and made by human decision-makers.

Vacancy Status: This posting is for an existing job vacancy. GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees. We thank you for your interest. Only those selected for an interview will be contacted.

Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives. We believe that world‑class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

Our People

At Green Infrastructure Partners (GIP), our people are among the best. Our most valuable asset is our people – comprising our employees, customers, and the public. Nothing is more important than our people coming to work happy and leaving safely. GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest quality.

Our Work

The work we do impacts lives. It impacts our schools and neighbourhoods, shaping our communities and cities. We are one of Canada’s largest and fastest-growing construction companies. Every day, our people design, deliver, and maintain infrastructure for Canada’s rapidly growing cities. From demolition, shoring, and foundations to excavation, remediation, structures, paving, and the production of materials, we have the unique ability to self-perform all project scopes without reliance on subcontractors. The work we do at GIP today will carry us into a better, greener, and safer tomorrow.

Our Culture

We are committed to fostering a work environment that embraces Diversity, Equity, Inclusion and Belonging for all so our people benefit from the creative solutions that come from embracing differences. Sustainability is part of our DNA. We focus on recycling and reusing materials by repurposing old roads and reengineering them into new ones, thereby keeping tons of used materials out of our landfills. As we look to the future, we need creative, ambitious, and innovative professionals who can help us to build the world of tomorrow, today. If you want to work for a world‑class organization that provides an exceptional career experience with an inclusive and collaborative culture, this opportunity is for you!