Senior Personal Assistant

Salt Digital Recruitment; Newmarket; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading recruitment agency in Newmarket seeks a proactive Senior Personal Assistant to support two General Managers in risk management and HSE. This role demands exceptional organizational and stakeholder engagement skills in a fast-paced environment. The ideal candidate will have 5+ years of experience and strong technical proficiency. This temporary role offers a competitive pay rate of $40-$48 per hour plus holiday pay.

Benefits

Competitive pay rate

Beautiful office location

Experience in a large organization

Qualifications

• Minimum 5 years’ experience as a PA supporting senior leaders.
• Experience in a regulated industry is ideal.
• Ability to juggle competing priorities.

Responsibilities

• Manage diaries and inboxes for two General Managers.
• Coordinate meetings and ensure successful stakeholder alignment.
• Format board reports and maintain confidential communications.

Skills

Exceptional stakeholder engagement skills

Strong working knowledge of Microsoft Office

Tech-savvy

Calm under pressure

Proactive

Experience with SAP

Tools

SAP

SharePoint

Job description

Overview

Join a well-known Kiwi company to support two of the GMs working in the risk and health and safety space.

About the Role

• Based in Newmarket
• Starting ASAP to December 23rd 2025
• $40-$48 per hour + 8% holiday pay (depending on experience)

We are looking for a proactive and highly organised Senior Personal Assistant or Executive Assistant to support two General Managers, one in Risk & Resilience and the other in Health, Safety & Environment (HSE) who work closely together to meet the organisation’s objectives.

This is a dynamic role that sits at the heart of risk management across the business, requiring someone who thrives in a fast-paced environment and is confident engaging with senior stakeholders.

Responsibilities

• Managing Diaries and Inboxes
• Acting as the go-to support for the GMs, anticipating needs and ensuring they are set up for success
• Coordinating Meetings and aligning stakeholders to meet key deliverables
• Proactively managing work flows and follow-ups, ensuring timely engagement of key stakeholders
• Formatting Board reports
• Keeping communications flowing smoothly and confidentially
• Anticipating needs and staying two steps ahead to keep everything running like clockwork

About you

• Minimum 5 years’ experience as a PA supporting senior leaders, ideally supporting multiple leaders in regulated industry
• Exceptional stakeholder engagement skills, you know how to build trust and get things done
• Forward thinking, you can anticipate needs and be proactive to keep things moving
• Calm under pressure, with the ability to juggle competing priorities
• Tech-savvy and Strong working knowledge of business systems and tools such as Advanced Microsoft Office, calendar and meeting management tools, SAP and SharePoint
• Bonus if you have experience with billing, invoices, purchase orders and have used SAP!

Benefits

• Excellent company that is leading the way in their field
• Beautiful offices close to cafés and shopping
• Competitive pay rate
• Great experience working for a large well-known organisation

Don’t miss this incredible opportunity, apply today!

We’re proud to have been finalists for 2023 RCSA Awards in the Excellence in Client Service and Excellence in Candidate Care categories, and finalist for a 2023 SEEK Annual Recruitment Award in the Large Recruitment Agency of the Year category. At Salt, our mission is Creating Futures by putting our clients, candidates, partners, and team members at the heart of everything we do. We extend our sincere appreciation to everyone who has contributed to our continued success.

Job Information

• Job Reference: JO-2509-356210
• Salary: NZ$45 - NZ$50 per hour + 8% holiday pay
• Salary per: hour
• Job Duration: 3
• Job Start Date: 22/09/2025
• Job Industries: HR & Business Operations
• Job Locations: Newmarket
• Job Types: Temporary