Senior Payroll Specialist (Contract)

Voyageur Aviation Corp; North Bay; Hybrid; CAD 85,000 - 110,000; Full time

Benefits offered by this job

Employer-paid benefits

Extended health care

Out-of-country medical coverage

Life insurance

Job summary

Voyageur Aviation Corp. in North Bay, Ontario, seeks a Contract Senior Payroll Specialist to independently manage end-to-end bi-weekly payroll for eight pay groups, including union and non-union workers, with a strong focus on accuracy and compliance.

The 22-month contract covers complex payroll components, year-end reporting, and continuous improvements. Hybrid or remote work options are available depending on location, with collaboration across HR and finance teams.

Qualifications

• Diploma or degree in Accounting, Finance, or related field.
• Payroll Certification (PCP) an asset; PLP is an asset.

Responsibilities

• Independently manage end-to-end bi-weekly payroll for eight pay groups (union, non-union hourly, salary, averaging, rotational, and global).
• Process complex payroll components: retroactive pay, shift premiums, statutory deductions, taxable benefits.
• Set up and maintain employee profiles (tax elections, deductions, direct deposit).
• Handle terminations, leaves, and final pay in compliance with ROE requirements.
• Reconcile benefit premium invoices and disability invoices to payroll records.
• Ensure proper allocation of vacation accruals and statutory holidays.
• Prepare payroll reports for senior leadership, HR, and finance.
• Year-end payroll reporting, including T4s, T4As, and CRA submissions.
• Collaborate with external auditors and tax authorities; optimize UKG usage for reporting and compliance.
• Drive payroll process improvements and system integrations.

Skills

UKG payroll experience

Excel proficiency

Attention to detail

Strong communication

Education

Accounting/Finance degree

Tools

UKG Payroll

Job description

The Contract Senior Payroll Specialist will be responsible for independently managing all aspects of payroll for a dynamic and complex organization with eight distinct pay groups. This role ensures accurate payroll processing, compliance with legislation, and seamless reporting and reconciliation while driving system and process improvements to support organizational efficiency.

*Please note this is a 22-month contract

Responsibilities:

• Independently manage and process end-to-end bi-weekly payroll for eight distinct pay groups, including unionized, non-union hourly, salary, averaging, rotational and global employees. Managing the intricate differences between each group to ensure accuracy in pay.
• Calculate and process complex payroll components, such as retroactive pay, shift premiums, statutory deductions, and taxable benefits.
• Ensure accurate set-up and maintenance of employee profiles, such as tax elections, benefit deductions, and direct deposit details.
• Process terminations, retirements, leaves of absence, ensuring compliance with final pay and record-of-employment requirements.
• Reconcile benefit premium invoices against payroll records, identifying and resolving discrepancies promptly to maintain accuracy in financial reporting.
• Reconcile Short Term and Long-Term Disability invoices against payroll records, identifying and resolving discrepancies promptly to maintain accuracy in financial reporting.
• Ensure proper allocation and tracking of vacation accruals, statutory holiday pay, and other payroll liabilities for all pay groups.
• Prepare comprehensive payroll reports for internal stakeholders, including senior leadership, HR, and finance teams, tailored to the unique needs of union, non-union, rotational, and averaging pay groups.
• Generate specialized reports, such as payroll variance analyses, labor cost summaries, and overtime tracking, to support budgeting and operational decision‑making.
• Manage all aspects of year-end payroll reporting, ensuring compliance with federal and provincial deadlines.
• Reconcile payroll at year-end, including PIER, T4s, and T2200.
• Accurately prepare and distribute tax slips (e.g., T4s, T4As) and submit corresponding summaries to the Canada Revenue Agency (CRA).
• Ensure accurate and timely submission of government remittances for income tax, Employment Insurance (EI), Canada Pension Plan (CPP), and other statutory obligations.
• Act as the main liaison with external auditors, tax authorities, and benefit providers, ensuring all payroll practices withstand rigorous scrutiny.
• Utilize UKG to support reporting, auditing, compliance, and integration with other internal systems, ensuring optimized use of its functionalities.
• Drive continuous improvement initiatives by evaluating current payroll processes and implementing streamlined workflows tailored to the unique requirements of each pay group.

Your Distinctive Ingredients for Success:

• Diploma or degree in Accounting, Finance, or related field.
• Payroll Compliance Practitioner (PCP) certificate or equivalent certification; Payroll Leadership Professional (PLP) certification is an asset.
• Hands‑on experience with UKG (Ultimate Kronos Group) payroll systems is required.
• Minimum 8‑10 years in payroll or a similar role.
• Knowledge of payroll processes, legislation, and taxation for all pay groups.
• Possess strong computer skills with a demonstrated proficiency in payroll and accounting‑related software programs, and advanced knowledge of Microsoft Excel.
• Superior problem‑solving, organizational, and time management skills with excellent attention to detail and desire to question status quo is required.
• Excellent communication and interpersonal skills, with the ability to collaborate in a fast‑paced environment.
• High level of confidentiality and impartiality.

You must be legally eligible to work for a Canadian company (e.g., be a Canadian citizen, permanent resident of Canada, or possess a valid work permit).

Diversity, Inclusion and Belonging:

You belong here.

At Voyageur Aviation Corp., we’re committed to building an inclusive workplace that reflects the diverse communities we serve. We believe in equity, opportunity, and respect - for everyone.

If you require accommodation during the recruitment or interview process, please let us know. We’re happy to work with you to ensure a smooth and supportive experience.

Location and other Key Details:

• Hybrid or fully remote work arrangements are available, depending on the candidate’s location.
• Contract length is approximately 22 months.

Join the Adventure at Voyageur Aviation Corp. – Where Innovation Takes Flight!

Not sure what we do? Don’t worry - we've got you covered!
At Voyageur Aviation Corp., we’re in the business of solving complex aviation challenges through ingenuity, precision, and innovation. As a proud Canadian company (and a wholly owned subsidiary of Chorus Aviation Inc.), we offer a full suite of specialized aviation services—from engineering and maintenance capabilities, part sales and logistics management to aircraft leasing, and contract flying operations.

From our home base in North Bay, Ontario, we support missions around the world, including humanitarian aid, cargo transport, and workforce mobility to remote areas. We’re not just part of the aviation industry - we’re redefining it. From humanitarian relief to defense operations, our teams enable essential missions in some of the world’s most challenging environments

• We tackle extraordinary projects - supporting global operations in unique destinations and working with exclusive clients who do amazing things.
• Dream big, then build it - we specialize in complete aircraft transformations, innovative maintenance solutions, and full‑scale redesigns.
• Our team is unmatched - we’re a powerhouse of aviation pioneers, engineers, and problem‑solvers who push the limits of what is possible.
• Grow your career with us - we believe in long‑term development, mentorship, and creating space for you to evolve and thrive.
• Comprehensive, employer‑paid benefits - Including extended health care, out‑of‑country medical coverage, life insurance.