Senior Payroll Specialist

Kinectrics Inc.; Toronto; On-site; CAD 90,000 - 100,000; Full time

Job summary

Kinectrics Inc. is seeking a seasoned payroll professional to lead our payroll function in Canada. This role involves accurate processing, governance with ESA rules, and collaboration with finance to support month-end activities across a 500+ employee base.

You will manage complex payroll scenarios with a focus on accuracy and compliance. The ideal candidate brings extensive ADP Workforce Now expertise, SAP experience, and a strong customer-service orientation, ready to partner with management,

Qualifications

• 8+ years of direct payroll experience leading the payroll function with full ownership.
• Knowledge of ADP Workforce Now is mandatory; SAP experience is considered an asset along with international payroll experience.
• Experience with payroll processing of 500+ employees and an expert in complex payroll issues.
• Excellent customer service orientation and interpersonal skills in order to work co-operatively with employees, management and union representatives.
• Excellent organizational and time management skills to prioritize and meet deadlines.
• Strong desire to learn.

Responsibilities

• Ensure accurate and timely processing of payroll, ensuring accuracy and adherence to collective agreements/ ESA rules.
• Review and verify bi-weekly and monthly payrolls produced by others.
• Use of various systems to maintain and report on employee data (ADP Workforce Now, SAP).
• Produce regular scheduled reports and analytics as requested by the business i.e. headcount reports, workforce reports, salary information, recruitment reports, ad-hoc HR dashboards etc.
• Partnering with the Finance team, support month end processes and reconciliations.
• Prepare documentation for internal and external audits and year-end reconciliations, including Discrepancy Reports, T4’s, T4A’s and T4 summaries and CRA PIER Reports received after yearend.
• Address both internal and external payroll inquiries.
• Support Business improvement initiatives, systems upgrades & testing.
• Develop end user documentation, training videos, and assist the HR team to ensure that there is a complete understanding of HR systems and processes.
• Perform internal HR audits; review overall processes and suggest improvements as needed.
• Specific assignments will vary with the skills and experience of the successful applicant.

Skills

Payroll leadership

Team collaboration

Interpersonal skills

Education

Post-secondary education

CPM designation asset

Tools

ADP Workforce Now

SAP

Job description

Select how often (in days) to receive an alert:

Kinectrics is a wholly owned subsidiary of BWX Technologies focused on providing life cycle management services in the energy and utility sector. We develop innovative solutions for the global electricity and medical industries, helping empower a sustainable future. Trusted by clients worldwide, our employees provide expertise in engineering, testing, and inspection across a wide range of services. With offices worldwide and independent laboratories and testing facilities, we collaborate closely with clients to ensure utility assets perform safely, reliably, and efficiently throughout their entire life cycle.

Kinectrics takes pride in being consistently ranked as one of the best places to work in the energy and utility industry, where purpose and people mean as much as innovation and growth. That’s why we choose only the best and brightest to join us. To keep pace with the expanding energy and utility sector, Kinectrics has grown from 300 to over 1,500 in only the last few years - and we aren’t looking to slow down. Join our diverse, supportive workplace for a rewarding career in the electricity industry.

Reports to: Manager – Payroll & HR Services

Number Required: 1

Salary Range: $90,000 - $100,000 annual. Exact compensation may vary depending on the individual experience and qualifications of each candidate. Applicants with greater or less than the minimum qualifications for this posted opportunity may be considered for alternate opportunities.

What We Offer

At Kinectrics, employees are recognized for their knowledge, experience, and contributions while working in a highly technical and challenging environment. Kinectrics puts you in the driver’s seat of your own career, setting you up alongside industry experts who will help you develop the skills essential to your professional growth in a dynamic, entrepreneurial, and rewarding work culture.

• Purpose: The work we do each day helps communities around the world. Find satisfaction in work that really matters, working alongside and as part of the best and brightest in the industry.
• Growth: To keep pace with Canada’s expanding energy and utility sector, we are growing more each day, which means more opportunities for you. We encourage our employees to grow alongside our company thanks to a number of significant training and personal development opportunities.
• Innovation : Our staff proudly develop innovations that push the industry forward.
• Diversity : The company is dedicated to promoting diversity in its workforce, up to and including the senior management level. Our diversity committee ensures we stay up to date on leading trends and best practices, creating a desirable workspace for each and every one of our employees.
• Total Compensation : Your talent deserves to be recognized. Kinectrics offers a competitive total compensation package unmatched by most industries throughout North America. Salary is just one component of the total rewards you will receive when working for Kinectrics. Other elements may also include pay for performance programs (merit pay and discretionary annual performance bonuses), comprehensive health benefits and wellness programs, membership discounts, employee referral bonus, eligibility for our pension plan, career development programs, and professional development/educational reimbursements.

Accountabilities: How You Will Make an Impact

• Ensure accurate and timely processing of payroll, ensuring accuracy and adherence to collective agreements/ ESA rules.
• Review and verify bi-weekly and monthly payrolls produced by others.
• Use of various systems to maintain and report on employee data (ADP Workforce Now, SAP).
• Produce regular scheduled reports and analytics as requested by the business i.e. headcount reports, workforce reports, salary information, recruitment reports, ad-hoc HR dashboards etc.
• Partnering with the Finance team, support month end processes and reconciliations.
• Prepare documentation for internal and external audits and year-end reconciliations, including Discrepancy Reports, T4’s, T4A’s and T4 summaries and CRA PIER Reports received after yearend.
• Address both internal and external payroll inquiries.
• Support Business improvement initiatives, systems upgrades & testing.
• Develop end user documentation, training videos, and assist the HR team to ensure that there is a complete understanding of HR systems and processes.
• Perform internal HR audits; review overall processes and suggest improvements as needed.
• Specific assignments will vary with the skills and experience of the successful applicant.

What You Need to Succeed

• Successful completions of a related Post Secondary Education, CPM designation is considered an asset.
• 8+ years of direct payroll experience leading the payroll function with full ownership.
• Knowledge of ADP Workforce Now is mandatory; SAP experience is considered an asset along with international payroll experience.
• Experience with payroll processing of 500+ employees and an expert in complex payroll issues.
• Excellent customer service orientation and interpersonal skills in order to work co-operatively with employees, management and union representatives.
• Excellent organizational and time management skills to prioritize and meet deadlines.
• Strong desire to learn.

This role requires the successful candidate to complete the security clearance process.

As part of your application, you will be asked to complete a voluntary diversity survey. The collection of self-identification data is driven by our commitment to DE&I and ensures Kinectrics' continuous review and improvement of its programs. The information that you provide is strictly confidential and your responses will only be used for statistical purposes. Your responses do not affect your candidacy in any way.

Kinectrics may use artificial intelligence (AI) tools during the initial screening of applications. All applications are also reviewed by a member of our Recruitment team to ensure a fair and comprehensive evaluation.