Senior Payroll Clerk VI

Seaspan; North Vancouver; Hybrid; CAD 62,000 - 67,000; Full time

Benefits offered by this job

Hybrid work after 90 days

Health benefits package

Parking

Employee shuttle

Job summary

Seaspan is seeking a Senior Payroll Clerk VI to join the payroll team, ensuring timely and accurate hourly payroll processing under multiple collective agreements. The role covers payroll data maintenance in the ERP system and acts as a back-up for other clerks.

After 90 days onsite, an optional hybrid work schedule is available. The position includes comprehensive benefits and opportunities to contribute to payroll operations and reporting.

Qualifications

• Grade 12 education and PCP certification or equivalent.
• At least 3 years payroll experience with computerized payroll programs.
• Experience with Oracle payroll in a large multi-union environment preferred.
• JD Edwards experience is an asset.
• Proficient with Windows applications (word, Excel, databases).

Responsibilities

• Reviews and processes payroll and related forms for accuracy in accordance with statutes and collective agreements.
• Ensures timecard data is accurately entered into the payroll system.
• Processes terminations, layoffs and retroactive pay as required per CRA rules.
• Maintains confidential employee payroll files and reconciles with the General Ledger.
• Prepares payroll distribution, journal entries and T4s/T4As as needed.

Skills

Payroll processing

Attention to detail

Communication

Time management

Teamwork

Education

Grade 12 education

PCP Certification

Tools

Oracle Payroll

JD Edwards

Microsoft Excel

Job description

The Senior Payroll Clerk VI works within the payroll team to ensure the timely and accurate processing of designated hourly payroll, in accordance with terms and conditions outlined in the multiple collective agreements and other governing agencies’ acts and regulations. The Senior Payroll Clerk VI maintains the hourly employee payroll information in the payroll module of the company’s ERP system and acts as a back-up for other payroll clerks.

Note: This position qualifies for an optional hybrid work schedule after 90 days of onsite work and onboarding. Employees will be subject to the terms of the Flexible Work Policy Agreement.
What you'll do

• Reviews and processes payroll and all payroll-related forms for completeness and accuracy. (Timecards, ROE, record of leave, benefits, etc.) in accordance with government statutes, collective agreements and benefit contracts.
• Ensures timecard data is accurately entered into the payroll system.
• Processes layoffs and follows payroll procedures for terminated employees.
• Contacts operations supervisors for any missed timecards or discrepancies with timecards.
• Reviews and processes all special payments (terminations, wage increments, retroactive pay, etc.) as required and in accordance with current CRA rules.
• Compiles and accurately processes payroll data such as garnishments, vacation time, union dues, benefits, insurance and other deductions.
• Ensures all deductions are made as scheduled and in accordance with relevant collective agreements.
• Creates and runs required internal management reports from the payroll system.
• Calculates, prepares and reports statutory remittances and voluntary payroll deductions in a timely manner and balance to the General Ledger.
• Responsible for paystub sealing and distribution.
• Prepares payroll distribution, expense, benefit and other journal entries and reconcile related payroll general ledger accounts.
• Assists in the reconciliation, creation and timely distribution of T4s/T4As.
• Maintains an accurate set of confidential employee files by sorting and filing copies (electronic or hard copy) of documents after each pay run in accordance with the company’s records retention policy.
• Responds to employee, union, benefit carriers and government agencies regarding payroll inquiries.
• Responsible for preparing timecards for upcoming pay period.
• Assists other payroll clerks for vacation relief or during peak periods.
• Performs other administrative duties, such as mail, switchboard, filing, etc. as requested.
• Trains Payroll back up and reviews the work during the training process.
• Provides training to other Payroll Clerks as required.
• Provides back-up relief to cover other payrolls.
• Participates in required meetings providing input.
• Participates and assists in implementation of new systems as required.
• Performs other payroll and accounting related duties as assigned.
• Prepares ad hoc reports as requested.
• Performs additional duties as assigned.

What you'll bring

• Completion of Grade 12 education, plus completion of Canadian Payroll Association’s Payroll Compliance Practitioner (PCP) Certification, or an equivalent combination of education and experience.
• Minimum 3 years payroll experience utilizing a computerized payroll program, (preferably Oracle payroll in a large multi-union environment).
• Experience with JD Edwards’s system an asset.
• Knowledge of the methods, practices, and procedures employed in the preparation and processing of payrolls.
• Intermediate level computer skills with ability to work with computer applications such as word-processing, spreadsheet, and database software in a Windows environment.
• Understanding of operational inter-dependence between Human Resources and Payroll is an asset.
• Ability to communicate courteously and effectively with various groups in writing, in person and on the telephone.
• Ability to maintain sustained attention to detail with high level of accuracy.
• Ability to co-operate and communicate confidentially and to maintain and control confidential payroll information and records.
• Ability to multi-task and meet deadlines while dealing with frequent interruptions.
• Ability to make decisions and work with limited supervision.
• Ability to exercise initiative and contribute ideas to improving departmental operations and service to employees.
• Ability to work effectively as a team with good interpersonal skills.
• Ability to interpret and apply Union, government, agency, and departmental policies, procedures and guidelines.
• Ability to perform mathematical calculations with speed and accuracy.

Why you’ll love working here

• This is a full-time, permanent position. With multiple operations and long-term projects, Seaspan employees enjoy job stability as we look ahead to build ships for decades to come.
• We also provide the best-in-class health and wellness benefits package for this position, including things such as extended health care (i.e. paramedical services for massage therapy, speech therapy, mental health coverage, physiotherapy, and more), dental care, vision care, life insurance, medical leave coverage, parental leave coverage, $500 personal spending account, and an Employee Family Assistance Program (EFAP).
• Parking is included and to assist those that are using transit, we operate a complimentary shuttle bus Monday through Friday with various pick up and drop off points around North Vancouver.
  

Pay: Starts at $5,518.00/month (rate increases to $6,007.00/month after the probation period)

This is a unionized position and pay rate for this position are set out in the applicable collective bargaining agreement. The rate stated above is the starting rate for this position. It increases after the probationary period and continues to progress over the course of 12 months as per the collective agreement.
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About Us

Seaspan Shipyards is one of North America’s most modern shipyards and unique in its ability to provide a complete range of services including new construction, conversion, refit, repair and life-cycle maintenance work for Canada’s Coast Guard and Navy as well as commercial vessels including cruise-ships and deep-sea vessels.Seaspan Shipyards operations include Vancouver Shipyards, Vancouver Drydock and Victoria Shipyards.

This position may involve defense articles and/or technical data regulated by the U.S. International Traffic in Arms Regulations ("ITAR") and the U.S. Arms Export Control Act. In compliance with ITAR, the successful candidate will be subject to a security clearance through the Canadian Controlled Goods Program as regulated by the Controlled Goods Regulations and Defense Production Act. The successful candidate will be required to maintain their security clearance throughout their employment in this position.

Seaspan is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals including, women, members of visible minorities, Indigenous persons, and persons with disabilities. If you require any accommodations at any stage of the recruitment process, please reach out to our Talent Acquisition team at [e-mail] for confidential support. We are committed to providing an inclusive and accessible environment.

Job Info

• Job Identification 9058
• Job Category Human Resources