Senior Payroll & Benefits Specialist

Swim Recruiting; Vancouver; Hybrid; CAD 90,000 - 100,000; Full time

Job summary

A payroll specialist recruitment agency is seeking a self-motivated Payroll Specialist based in Vancouver. This role involves managing payroll for 250 employees across Canada and the US, with a hybrid work model. The ideal candidate will have strong knowledge of payroll legislation and be dedicated to improving processes. A competitive salary of $90,000-$100,000 is offered along with a bonus and benefits.

Benefits

Annual performance-based bonus

Attractive long-term incentive plan

Professional development support

Health benefits

Qualifications

• Strong academic performance or notable accomplishments in the field is a plus.
• Ability to maintain confidentiality and discretion.
• Experience with analytics or testing that measures analytical skills is an asset.

Responsibilities

• Process Canadian and American payroll for approximately 250 employees.
• Manage filings and processes including T4, W-2, and RRSP.
• Support payroll function with a focus on improvements and efficiencies.

Skills

Customer service orientation

Knowledge of Canadian and US payroll rules

Detail-oriented

Proficiency in Office 365

Tools

ADP Workforce

Job description

Overview

Diverse, fulfilling, and well-rounded payroll specialist position within a complex, global, and public company with growing operations in North America. This is a fantastic career opportunity for someone who wants to work for a dynamic company with ambitious growth plans. Opportunity to build out the North American payroll function here in Vancouver. Excellent corporate culture. Competitive hourly payrate. The Payroll Specialist will follow a hybrid work model (3 days in-office/ 2 days remote) if based in Vancouver. Candidates located elsewhere in Canada or Washington State (US) may work fully remote.

Who

Our client is a successful and innovative company working in a very interesting industry at the intersection of energy and technology. The North American head office is located in Vancouver and the global headquarters is based overseas.

The Role

On behalf of our client, SWIM is searching for a self-motivated, intelligent, adaptable, and dynamic immediately available Payroll Specialist who will support the full cycle payroll function which involves processing Canadian (1 province) and American (5 states) payroll for approximately 250 employees. Mix of salary, hourly, and commissioned payroll, as well as some equity-based compensation. Bi-weekly payroll (the payroll for each country is processed on opposite weeks). Overseeing filings and processing of the following: T4, T2200, ROE, WCB, EHT, W-2, W-2C, ACA, Form 941 and 940, RRSP and 401K.

Who – the Candidate

We are seeking someone who loves improving processes and who is excited to be part of a company’s growth and transformation. Qualified candidates will be customer service oriented as this role will interact with all employees and various internal and external stakeholders.

• Working knowledge of Canadian and US payroll rules/legislation and employment legislation required- the more provinces and states, the better!
• Working knowledge of best practices related to payroll.
• Experience working with ADP Workforce is an asset.
• Detail-oriented, accurate, organized, and self-motivated with the ability to prioritize workload.
• Resourceful and proactive in finding solutions and driving continuous improvements and efficiencies.
• Ability to work in a team environment and foster effective working relationships with managers, employees, vendor providers and other external and internal stakeholders.
• Ability to maintain confidentiality of information and use discretion.
• Ability to communicate effectively both verbally and in writing.
• Ability to perform well under pressure and to meet multiple service demands.
• Candidates who have demonstrated strong academic performance, completed rigorous programs, or achieved notable accomplishments in their field are likely to thrive in this role.
• Previous personal experience with assessments or testing that measure analytical, numerical, or pattern-recognition skills is considered an asset.
• Proficient with Office 365 (Word, Excel, Outlook, etc.).

Where

If based in Vancouver, the Payroll Specialist will follow a hybrid schedule (3 days in-office, 2 days from home). Candidates located elsewhere in Canada or in Washington State (USA) may work fully remote. For those in the Lower Mainland, the downtown Vancouver corporate office is easily accessible to public transit, shops, and amenities. The role requires some flexibility in working hours to meet deadlines and collaborate effectively with colleagues across multiple time zones.

How Much

This company offers a highly competitive total compensation package! Base salary commensurate with level of skills, experience, and education, likely in the range of $90,000-$100,000. The overall compensation package includes an annual performance-based bonus, an attractive long-term incentive plan with a reasonable vesting timeline, professional development support for PCP and health benefits.

When & How to Apply

This search is moving extremely quickly! SWIM has been engaged exclusively to do initial interviewing and will be presenting the profiles of shortlisted candidates directly to the hiring team. If you already have a Recruiter at SWIM, please reach out to that person very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Thank you!