Senior Office Manager

Professional Staffing; Toronto; On-site; CAD 85,000 - 100,000; Full time

Job summary

A professional staffing firm in Toronto is seeking an experienced Office Manager / Executive Assistant to support the CEO and leadership team. This key position involves managing the CEO's calendar, coordinating meetings, and overseeing daily office operations. The ideal candidate will have a proven track record of supporting C-level executives, exceptional organizational skills, and a high degree of professionalism. This full-time role offers a competitive salary in a collaborative environment.

Qualifications

• 3+ years of experience as an Executive Assistant or Office Manager, ideally in financial services, legal, or professional services.
• Proven track record supporting C-level executives in fast-paced environments.
• Strong organizational skills and ability to manage competing priorities.

Responsibilities

• Manage the CEO’s calendar, coordinate meetings, travel, and prepare supporting materials.
• Serve as the first point of contact for internal and external communications to the CEO.
• Prepare meeting agendas, take minutes, and manage follow-up tasks.

Skills

Organizational skills

Communication skills

Discretion and professionalism

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in Business Administration, Communications, or a related field

Job description

Professional Staffing provided pay range

This range is provided by Professional Staffing . Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$85,000.00 / yr - CA$100,000.00 / yr

Direct message the job poster from Professional Staffing

Associate Director at Professional Staffing

Professional Staffing is hiring on behalf of our client. We’re looking for an experienced Office Manager / Executive Assistant to support their CEO and leadership team while overseeing day-to-day office operations. This is a key position in ensuring both executive efficiency and a professional, high-functioning work environment.

About the Role

This dual-role position offers a unique opportunity to work directly with executive leadership in a collaborative, high-performance culture. The successful candidate will be highly organized, detail-oriented, and able to manage multiple priorities with discretion and professionalism.

Responsibilities include :

• Manage the CEO’s calendar, coordinate meetings, travel, and prepare supporting materials
• Serve as the first point of contact for internal and external communications to the CEO
• Prepare meeting agendas, take minutes, and manage follow-up tasks
• Handle confidential information with a high degree of discretion
• Support board meeting logistics, presentations, and documentation
• Oversee office operations including supplies, vendor management, and facilities coordination
• Support onboarding for new hires including desk setup, IT coordination, and access setup
• Coordinate company-wide events, internal meetings, and executive off-sites
• Review invoices, track expenses, and support reporting and reconciliation efforts
• Liaise with finance and HR on administrative matters and compliance tasks
• Assist with planning and execution of special projects and communications on behalf of the CEO
• Maintain an organized and professional office environment and act as the key contact for visitors and external vendors
• Lead or assist with office relocations or office setup projects as needed

Qualifications :

• 3+ years of experience in an Executive Assistant or Office Manager role, ideally in financial services, legal, or professional services
• Proven track record supporting C-level executives in fast-paced environments
• Strong organizational skills and ability to manage competing priorities
• Excellent written and verbal communication skills
• High level of discretion, judgment, and professionalism
• Proficient with Microsoft Office Suite and calendar / expense management tools
• Bachelor’s degree in Business Administration, Communications, or a related field preferred

This is an exciting opportunity to join a growing firm during a pivotal time. You’ll work closely with senior leadership and play a key role in shaping internal processes and company culture. Apply now!

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

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