Senior Office Manager

Professionalstaffing; Toronto; On-site; CAD 85,000 - 100,000; Full time

Job summary

A recruitment agency in Toronto is seeking an Office Manager/Executive Assistant to support the CEO and leadership team. The ideal candidate will have over 3 years of experience, strong organizational skills, and a proven track record in high-pressure environments. You will manage executive calendars, oversee office operations, and ensure a professional workplace. This is a full-time position with a salary range of CA$85,000.00 - CA$100,000.00.

Qualifications

• 3+ years of experience in an Executive Assistant or Office Manager role.
• Proven track record supporting C-level executives in fast-paced environments.
• High level of discretion, judgment, and professionalism.

Responsibilities

• Manage the CEO’s calendar, coordinate meetings, travel, and prepare supporting materials.
• Serve as the first point of contact for internal and external communications to the CEO.
• Oversee office operations including supplies, vendor management, and facilities coordination.

Skills

Organizational skills

Written communication

Verbal communication

Discretion

Prioritization

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Get AI-powered advice on this job and more exclusive features.

Professional Staffing provided pay range

This range is provided by Professional Staffing . Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$85,000.00 / yr - CA$100,000.00 / yr

Direct message the job poster from Professional Staffing

Associate Director at Professional Staffing

Professional Staffing is hiring on behalf of our client. We’re looking for an experienced Office Manager / Executive Assistant to support their CEO and leadership team while overseeing day-to-day office operations. This is a key position in ensuring both executive efficiency and a professional, high-functioning work environment.

About the Role

This dual-role position offers a unique opportunity to work directly with executive leadership in a collaborative, high-performance culture. The successful candidate will be highly organized, detail-oriented, and able to manage multiple priorities with discretion and professionalism.

Responsibilities include :

• Manage the CEO’s calendar, coordinate meetings, travel, and prepare supporting materials
• Serve as the first point of contact for internal and external communications to the CEO
• Prepare meeting agendas, take minutes, and manage follow-up tasks
• Handle confidential information with a high degree of discretion
• Support board meeting logistics, presentations, and documentation
• Oversee office operations including supplies, vendor management, and facilities coordination
• Support onboarding for new hires including desk setup, IT coordination, and access setup
• Coordinate company-wide events, internal meetings, and executive off-sites
• Review invoices, track expenses, and support reporting and reconciliation efforts
• Liaise with finance and HR on administrative matters and compliance tasks
• Assist with planning and execution of special projects and communications on behalf of the CEO
• Maintain an organized and professional office environment and act as the key contact for visitors and external vendors
• Lead or assist with office relocations or office setup projects as needed

Qualifications :

3+ years of experience in an Executive Assistant or Office Manager role, ideally in financial services, legal, or professional services

Proven track record supporting C-level executives in fast-paced environments

Strong organizational skills and ability to manage competing priorities

Excellent written and verbal communication skills

High level of discretion, judgment, and professionalism

Proficient with Microsoft Office Suite and calendar / expense management tools

Bachelor’s degree in Business Administration, Communications, or a related field preferred

Work Model :

This is an exciting opportunity to join a growing firm during a pivotal time. You’ll work closely with senior leadership and play a key role in shaping internal processes and company culture. Apply now!

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Staffing and Recruiting

Referrals increase your chances of interviewing at Professional Staffing by 2x

Get notified about new Office Manager jobs in Toronto, Ontario, Canada .

Toronto, Ontario, Canada CA$85,000.00-CA$90,000.00 2 weeks ago

North York, Ontario, Canada CA$60,000.00-CA$80,000.00 2 weeks ago

Executive Assistant to Chief Investment Officer

Executive Assistant, Senior – Consulting (Hybrid)

Executive Assistant, Global Credit (14 month contract)

Executive Assistant to Chief Financial Officer

Executive Assistant, Corporate & Investment Banking, TD Securities

Legal Executive Assistant / Document Specialist : 1600 - Midnight ET

Manager, Scouting & Basketball Administration

Executive Housekeeper Assistant Club Med Resort Canada or overseas

Temporary Business Manager - Full Time (ITL BM 1.00) Agecare Trilogy

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

J-18808-Ljbffr