Senior Office Coordinator

Marberg Staffing; Toronto; On-site; CAD 80,000 - 100,000; Part time

Job summary

A recruitment agency in Toronto is hiring a Senior Office Coordinator for an investment management firm. The role is temporary, requiring 3+ years of corporate administrative experience, and advanced Microsoft Office skills. Responsibilities include overseeing office operations, supporting executives, and managing compliance tasks. The position offers a salary range of CA$35.00 to CA$45.00 per hour, based on experience.

Qualifications

• 3+ years of experience in corporate office administration.
• Experience in the Canadian investment industry is an asset.
• Ability to manage complex workflows with attention to detail.

Responsibilities

• Oversee day-to-day administrative operations for the Toronto office.
• Ensure compliance with internal policies and regulatory standards.
• Provide high-level administrative support to senior executives.

Skills

Advanced proficiency in Microsoft Office Suite

Strong communication skills

Attention to detail

Relationship management skills

Education

Post-secondary education in business administration

Tools

Microsoft Office Suite

CRM software

Job description

Join to apply for the Senior Office Coordinator role at Marberg Staffing

Join to apply for the Senior Office Coordinator role at Marberg Staffing

This range is provided by Marberg Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$35.00 / hr - CA$45.00 / hr

Direct message the job poster from Marberg Staffing

Recruitment Consultant at Marberg Staffing Ltd.

Senior Office Coordinator for investment management firm, downtown Toronto.

Job Type : Temporary.

Initial Term : ASAP for approximately 4 months, with possible extension or conversion to direct employment.

Compensation : From $35 to $45 per hour, according to experience.

Regular Work Hours : From 8 : 30 am to 5 pm, not including 1 hour unpaid lunch break between 12 noon-1 pm, Monday to Friday (37.5 work hours per week).

Work Location : 100% onsite at client's downtown Toronto office on PATH and near Union and GO Stations.

Onsite Dress Code : Corporate Dress Code in effect.

Responsibilities Summary :

Oversee day-to-day administrative operations for downtown Toronto office of leading investment management firm. Ensure seamless functioning of business operations, support executive leadership, coordinate administrative workflows, and maintain compliance with internal policies and regulatory standards. Manage multiple priorities in a fast-paced, professional services environment.

• Oversee efficient operation of office facilities, technology, supplies, and vendor relationships.
• Develop and implement administrative systems, policies, and procedures to support operational efficiency.
• Manage document control processes, including confidential investment records and client files.
• Liaise with building management and service providers to ensure a professional and well-maintained workplace.
• Delegate and prioritize administrative tasks to ensure timely completion.
• Foster a collaborative, service-oriented work environment.
• Provide high-level administrative support to senior executives, including calendar management, travel arrangements, meeting coordination, and expense tracking.
• Assist with the preparation and formatting of investment reports, presentations, and client communications.
• Ensure timely responses to client inquiries and manage follow-up actions.
• Support compliance functions by maintaining accurate records in accordance with regulatory requirements.
• Assist in preparing documentation for audits, regulatory submissions, and internal reviews.
• Maintain up-to-date corporate records, licenses, and registrations.
• Coordinate vendor invoicing, budget tracking, and expense approvals for administrative functions.
• Support procurement of office services and negotiate supplier agreements to optimize costs.
• Provide reception support and back up administrative support services as required.
• Additional administrative and operational support responsibilities as required.

Qualifications :

Education : Post-secondary education in business administration, office management, or related field; additional training in finance or compliance an asset.

Preferred Work Experience : At least 3+ years of progressive experience in corporate office and business administration services.

Preferred Sector Experience : Canadian investment industry experience an asset.

Technical and Language Skills Requirements :

Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Teams (will be tested).

Strong typing and attention to detail (will be tested).

Demonstrated proficiency in online file management and database applications.

Familiarity with portfolio management or CRM software preferred.

Strong English communication skills, both written and verbal, including advanced level business writing skills, excellent spelling, grammar, proofreading and syntax (will be tested), and polished, professional telephone manners.

Task -Based Qualifications and Additional Attributes :

Demonstrated ability to manage complex administrative workflows.

Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.

Pleasant and courteous. Demonstrated commitment to client service and professional representation of the organization.

Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.

Superior attention to detail, and organized, methodical approach to completion of tasks.

Advanced organizational, coordinative and time management skills, with the ability to prioritize tasks effectively for self and others, meet tight deadlines and work well under pressure.

Strong relationship management skills including client and vendor relations management, business networking, and negotiation skills.

Demonstrated ability to work well both independently and collaboratively, and in an advisory capacity, and liaise effectively with a wide and diverse range of internal and external professional contacts.

Additional Requirements :

Must be legally entitled to work in Canada, providing satisfactory documentation upon request.

Ability to work 100% onsite, abiding by organization health and safety policies.

Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities.

Provision of certification of AODA and OHSA online training course completion prior to assignment start.

Satisfactory Background Checks, Technical Skills Evaluations, and Employment References.

Application Notes :

Qualified applications may be contacted same day as date of application.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https : / / marberg.com / career-portal for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through Indeed.ca , LinkedIn and marberg.com .

Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Temporary

Job function

Job function

Administrative

Industries

Financial Services and Office Administration

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