Senior Mechanical Project Coordinator

Division 15 Mechanical Ltd.; Richmond; Hybrid; CAD 70,000 - 80,000; Full time

Benefits offered by this job

Discretionary annual bonus

Hybrid work one day per week

Extended health & dental benefits

RRSP matching/Deferred Profit-Sharing

Professional development

Employee referral bonus

Office gym

Supportive team environment

Job summary

Division 15 Mechanical Ltd. is seeking a Senior Project Coordinator to manage commercial, institutional, and district energy contracts in the Lower Mainland. You will maintain logs, coordinate with suppliers, and support schedules to ensure project timelines.

Ideal candidates have 3+ years of mechanical construction experience, strong communication, and proficiency with Procore. Hybrid work is offered with on-site needs and growth opportunities.

Qualifications

• Minimum of 3 years mechanical experience in the construction industry.
• Post-secondary Mechanical Engineering program or equivalent preferred.
• Strong English communication skills, written and verbal.
• Ability to read and interpret construction drawings and specifications.
• Well organized with ability to prioritize workload to meet deliverables.
• Problem solving skills and initiative.
• Able to work independently and as part of a team.
• Experience with Procore is preferred.
• Valid Class 5 driver’s license and reliable vehicle for project site travel.

Responsibilities

• Maintain organized logs and documentation for shop drawings, RFIs, and project plans.
• Coordinate with suppliers to track equipment deliveries and material orders.
• Assist in preparing and maintaining project schedules to meet timelines.
• Facilitate communication among stakeholders to manage changes and ensure continuity.
• Provide updates to management on ongoing activities and information flow.
• Ensure availability of full-scale hard copies of IFC drawings for site team; print as needed.
• Maintain repository of shop drawings and submittals in Procore and network drive.
• Synchronize electronic files with field staff for seamless communication.
• Keep SIs and RFIs updated in Procore; forward copies to Subtrade offices.
• Establish and maintain PO log in Procore; share supplier contact information with Foreman.

Skills

English communication

Read & interpret drawings

Organizational skills

Problem solving

Teamwork

Independent work

Driver's license

Communication with stakeholders

Education

Post-secondary Mechanical Engineering program

Equivalent experience

Tools

Procore

Accubid Enterprise

Job description

Division 15 Mechanical Ltd. is an award-winning mechanical contractor delivering complex commercial, institutional and district energy projects throughout the Lower Mainland. Since 2004, we’ve built a reputation for quality, technical excellence and innovative solutions.

Our integrated approach combines decades of construction experience with advanced Building Information Modelling (BIM) and a dedicated 20,000 sq. ft. prefabrication facility, allowing us to tackle challenging projects with confidence and deliver exceptional results.

At the heart of our success is our team of skilled professionals who take pride in their work, embrace new challenges, and share a commitment to excellence. We're proud of what we've accomplished and excited about what's ahead.

• Salary: $70K - $80K annually, depending on experience and seniority
• Annual Performance Bonus: Eligibility for a discretionary annual bonus.
• Flexible Start & End Times: Choose your preferred start and end times around our core business hours, subject to project and job site requirements.
• Hybrid Work Arrangement: Work from home one day per week, subject to operational requirements.
• Extended Health & Dental Benefits: Comprehensive coverage to support your health and well-being.
• Retirement Savings: Matching employer contributions through our RRSP matching / Deferred Profit-Sharing Plan
• Professional Growth: Opportunities for on-going learning and professional development
• Employee Referral Bonus: Rewards for helping us bring great people to the team.
• On-Site Fitness Facility: Complimentary access to our fully equipped office gym.
• Supportive Team Environment: Work alongside experienced professionals who value collaboration, quality and shared success.

Job Overview

The Senior Project Coordinator is responsible for the coordination of assigned Commercial, Institutional and/or District Energy mechanical contracts.

Key Responsibilities

• Maintain well-organized logs and documentation systems for shop drawings, RFIs, and project plans.
• Collaborate closely with suppliers to efficiently track the status of equipment deliveries and material orders, expediting as necessary.
• Assist in the preparation and upkeep of project schedules to maintain project timelines and objectives.
• Facilitate effective communication and coordination among project stakeholders to manage approved changes and ensure project continuity.
• Provide regular updates to management regarding ongoing activities and information flow for informed decision-making.
• Ensure availability of full-scale hard copies of Architectural and Mechanical IFC drawings for the site team, printing and providing additional copies for other disciplines as needed.
• Maintain an up-to-date repository of all shop drawings and submittals in Procore and the network drive, informing the site Foreman of any updates.
• Organize and synchronize current versions of electronic files with field staff on their devices/tablets to facilitate seamless communication.
• Keep mechanical SIs and RFIs updated in Procore and on the network, forwarding copies electronically to Subtrade offices. Place Architectural, Structural, and Electrical SIs and RFIs.
• Establish and maintain a Purchase Order (PO) log in Procore, ensuring the Foreman is informed of current supplier contact information.

Required Competencies and Qualifications

• A minimum of 3 years mechanical experience in the construction industry preferred.
• Successful completion of post-secondary Mechanical Engineering program or equivalent preferred.
• Strong English communication skills, both written and verbal, with the ability to exercise sound judgment, take initiative, solve problems, and communicate clearly with team members, supervisors, and project stakeholders.
• Possess the ability to read and interpret construction drawings and specifications.
• Well organized with the ability to prioritize workload to meet deliverables and customer expectations
• Well-developed problem solving skills with the ability to find solutions and incorporate them into existing practices as needed.
• Able to work both independently and as part of a team.
• Experience with Accubid Enterprise or other estimating software is preferred.
• Experience with Procore is preferred
• Valid Class 5 driver’s license and reliable vehicle to travel to Valid Class 5 driver’s license and reliable vehicle to travel to and work at project sites throughout the Lower Mainland. While most projects involve a combination of office and site-based work, some may require full-time on-site presence.