Senior Marketing Coordinator - Proposals

Clark Nexsen, A JMT Company; Richmond Hill; On-site; CAD 95,000 - 110,000; Full time

Job summary

A leading firm in Marketing and Communications is seeking a Senior Marketing Coordinator - Proposals. This role involves strategic planning for marketing initiatives, creating high-quality proposals, and collaborating across teams. Ideal candidates should have a Bachelor's degree in Marketing or a related field, excellent writing and communication skills, and proficiency in design software. This is a full-time position based in Richmond Hill, Canada.

Qualifications

• 4-7 years of relevant experience in marketing or business development.
• Prior experience in A / E / C industry preferred.
• Strong command of industry-standard design applications.

Responsibilities

• Lead the creation of customized, visually polished proposals.
• Collaborate with teams to develop market-specific content.
• Manage CRM database of opportunities and clients.

Skills

Strong writing skills

Visual communication

Strategic thinking

Creativity

Time management

Education

Bachelor’s Degree in Marketing or related field with 4-7 years of experience

Tools

Adobe Creative Suite (InDesign, Photoshop, Acrobat)

Microsoft Office

CRM platforms like Microsoft Dynamics

Job description

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Clark Nexsen is seeking a Senior Marketing Coordinator - Proposals to join our dynamic team of Marketing, Communications, and Business Development professionals. If you’re a creative, strategic thinker with strong writing, editing, and visual communication skills — and a passion for storytelling in the A / E / C industry — we want to hear from you.In this role, you'll contribute to developing strategic approaches for marketing initiatives and content within

Clark Nexsen is seeking a Senior Marketing Coordinator - Proposals to join our dynamic team of Marketing, Communications, and Business Development professionals. If you’re a creative, strategic thinker with strong writing, editing, and visual communication skills — and a passion for storytelling in the A / E / C industry — we want to hear from you.In this role, you'll contribute to developing strategic approaches for marketing initiatives and content within our Infrastructure, Industrial, Federal, or Public Safety market sectors. This position requires strategic thinking, flexibility, creativity, excellent writing and editing skills, a well-developed graphic eye, and proactive approaches to planning. You must be able to shift priorities frequently while maintaining attention to detail and achieving high quality standards. The ideal Senior Marketing Coordinator can prioritize effectively, multi-task efficiently, and function collaboratively as part of a team under multiple deadlines. You'll need to manage your workload and time efficiently in our fast-paced environment while demonstrating an enthusiastic "can do" attitude.

General responsibilities include but are not limited to the following :

• Strategic Planning & Pursuit Development :
• Contribute to implementing business plans, capture strategies, and opportunity tracking.
• Assist with pre-positioning for targeted project opportunities as directed by leadership.
• Contribute to capture planning, proposal development, and market research.
• Help maintain CRM database of opportunities, projects, clients, contacts, and campaigns.
• Proposal & Content Development :
• Lead the creation of customized, visually polished proposals (including SF330s), qualifications packages, award submissions, and more.
• Create and edit well-written and graphically sophisticated marketing materials including proposals (general and SF330 formats), statements of qualifications, award submittals, white papers, presentations, and marketing collateral.
• Provide strategic input on messaging and competitive positioning to align with business development goals.
• Review materials for strategy, compliance, and grammar.
• Provide production, assembly, and delivery support of marketing materials.
• Content Creation : Maintain and update resumes, project descriptions, and collateral by interviewing staff and ensuring technical accuracy.
• Collaborate with marketing, communications, business development, and technical teams to develop market-specific content for web, email, social media, news, and blogs.
• Create and maintain up-to-date project descriptions, personnel resumes, and more by interviewing staff, drafting content, collecting photography, and ensuring technical accuracy across all materials.
• Brand Ambassadorship :
• Represent the marketing department internally and the firm externally through professional organizations and teaming partnerships.
• Coordinate and participate in outreach activities including client events, industry tradeshows, conferences, and other public relations initiatives.
• Order and track inventory of proposal supplies and promotional items.
• Provide training and support to junior team members.

Education, Technology, And Experience

• Associates or Bachelor’s Degree in Marketing, Communications, English, Journalism, Creative Writing, Business, or a related field with 4-7 years of relevant experience preferred
• Without a degree, 5-10 years of relevant A / E / C experience required
• Certified Professional Services Marketer (CPSM) credentials may be given additional consideration
• To be considered for the Senior Marketing Coordinator position, the following qualifications are required :
• Prior professional or internship experience in a related marketing, business development, or public relations role within the A / E / C industry
• Experience in the development of A / E / C proposals
• Experience with SF330, Virginia AE, or SF254 / 255 formats may be given additional consideration
• Demonstrate strong command of industry-standard design and business applications including :
• Adobe Creative Suite (InDesign, Photoshop, Acrobat)
• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• CRM platforms like Microsoft Dynamics
• Experience with digital asset management systems such as Open Asset is a plus

Additional Knowledge, Skills, Abilities

• Ability to thrive in a fast-paced environment with competing priorities, effectively multi-task, and consistently meet or exceed deadlines
• Exceptional written, verbal, and visual communication skills with a professional demeanor
• Active participation and contribution as a team member in group settings
• Strong planning, organizational, and time management skills
• Problem solving abilities
• Demonstrated attention to detail and commitment to producing high-quality work
• Commitment to engaging positively with teams while maintaining the ability to work independently when needed

Physical Requirements

Work is sedentary and often performed in an office setting. Work area is lighted, heated, and ventilated. This position may require extended periods of standing, sitting, as well as some repetitive movements, bending and lifting of minimal weight. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Workplace Flexibility

We have selected two as common days in the office to nurture collaboration and innovation and to support learning and growth through engagement with colleagues. We are asking everyone to be present on Mondays and Thursdays, with a required third day that will provide additional flexibility and be set between you and your supervisor (with consideration given to your project team members and clients). Our hope is that this schedule will offer the work-life balance that is desired by all, while providing consistent opportunities for face-to-face collaboration and mentorship. Occasional travel may be required.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Marketing and Sales

Architecture and Planning

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