Senior Manager – Portfolio Administration Real Estate Operations - 175441-1

Randstad Canada; Toronto; On-site; CAD 90,000 - 120,000; Full time

Job summary

Randstad Canada is seeking a Senior Manager for Portfolio Administration in the Corporate Real Estate division. This role focuses on data integrity, compliance oversight, and collaboration with internal teams within a top-tier financial institution. Candidates should possess strong data analytics skills and relevant experience in financial or real estate operations. This is an opportunity to influence strategy and ensure operational excellence in a global real estate portfolio.

Benefits

Exposure to corporate real estate transformation projects

Collaboration with high-performing cross-functional teams

Qualifications

• 2–5 years of experience in data analytics, lease administration, or financial/real estate operations.
• Advanced proficiency in Microsoft Excel and familiarity with large datasets.
• Experience with integrated workplace management systems (IWMS) preferred.

Responsibilities

• Oversee internal controls for portfolio administration and lease data accuracy.
• Manage day-to-day operations related to lease administration and compliance.
• Conduct data analytics and provide variance analysis to support decision-making.

Skills

Data analytics

Lease administration

Operational governance

Compliance

Microsoft Excel

Education

Bachelor’s Degree in Business

Certification in real estate

Tools

Manhattan IWMS

Job description

Our client, a leading global financial institution, is seeking a strategic and detail-oriented Senior Manager – Portfolio Administration to join their Corporate Real Estate (CRE) division. This is an exciting opportunity to work at the intersection of data analytics, lease administration, and operational governance within a dynamic and high-impact environment.

Job Description

As a Senior Manager, Portfolio Administration, you will play a pivotal role in managing the operational and data integrity of a global real estate portfolio. You will oversee controls, ensure compliance, and maintain critical lease and property data while coordinating with vendors, auditors, and cross-functional internal teams. This position is ideal for professionals with a strong background in data analytics, real estate operations, and portfolio governance within a corporate environment.

Advantages

• Opportunity to work with a top-tier financial institution with a global real estate footprint
• Exposure to corporate real estate transformation projects and IFRS 16 lease compliance
• Gain hands-on experience with Manhattan IWMS, a leading real estate technology platform
• Collaborate with high-performing cross-functional teams across Finance, Risk, Compliance, and Real Estate
• Influence portfolio-level strategy and risk identification initiatives

Responsibilities

• Execute and oversee internal controls related to portfolio administration and lease data accuracy
• Manage day-to-day operations with outsourced service providers for lease administration and compliance
• Review and maintain portfolio-level reporting and dashboards for executive leadership to track risks and opportunities
• Ensure legal and regulatory compliance, including AML and supplier governance checks related to landlords and vendors
• Support the transaction management process by ensuring key deliverables such as lease options and renewals are met
• Conduct data analytics and variance analysis across real estate assets, supporting decision-making and transparency
• Collaborate with internal stakeholders and provide oversight of service providers, auditors, and consultants
• Support special real estate initiatives by delivering analysis, tracking, and process improvement insights

Qualifications

Required:

• 2–5 years of experience in data analytics, lease administration, or financial/real estate operations
• Bachelor’s Degree in Business, Finance, Accounting, or Real Estate
• Advanced proficiency in Microsoft Excel and comfort working with large datasets
• Experience working with integrated workplace management systems (IWMS) – ideally Manhattan

Preferred:

• Financial designation such as CPA, CFA, or MBA
• Post-secondary education or certification in real estate
• Background in Corporate Real Estate or working within a regulated financial institution

Summary

This is a compelling opportunity for a motivated and analytical professional who excels in a fast-paced, data-driven, and compliance-oriented environment. You’ll be an integral part of a global real estate function that supports strategic decision-making, optimizes performance, and ensures operational excellence. If you're passionate about real estate portfolio management, governance, and data integrity, we’d love to hear from you.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. We are dedicated to increasing equity, diversity, and inclusion within our workplace by examining our policies and practices throughout the entire employment lifecycle. We support accessibility and accommodation needs for all candidates and employees. Please identify any accommodation requirements by emailing [e-mail] to ensure full participation in the interview process.