Senior Land Administrator

Force Inspection Services; Calgary; Hybrid; CAD 85,000 - 110,000; Full time

Benefits offered by this job

Hybrid working environment

Competitive wage

Wellness days & benefits (HSA)

RRSP matching

Job summary

AiM Land & Environmental Services is hiring a Senior Land Administrator in Calgary. The role focuses on preparing land acquisition documents, reviewing records, and supporting Project Managers and Land Agents.

You will mentor junior staff, ensure documentation quality, and maintain compliant project records in a dynamic, team-focused environment.

Qualifications

• Diploma in Land Administration or related discipline preferred.
• Minimum 5 years of land administration experience.
• Strong knowledge of land titles, corporate searches, and surface documentation.
• Experience preparing Crown applications and third-party agreements is a plus.
• Mentoring or supporting junior team members is an asset.

Responsibilities

• Prepare, review, and assemble land acquisition documents and agreements.
• Maintain project databases, files, and status updates for accurate records.
• Conduct land title and corporate searches and ownership reviews.
• Prepare various land administration documents and consents.
• Mentor junior team members and support project managers.
• Respond to client inquiries with timely project updates.

Skills

Land administration

Microsoft Office

Project coordination

Attention to detail

Communication skills

Time management

Education

Diploma in Land Administration

Tools

Land management databases

Land title search tools

Job description

• Employee Type FT Non-Exempt

Description

We're Hiring! Make a Fresh Start with AiM!

AiM Land & Environmental Services has an opportunity for a permanent, full-time Senior Land Administrator to join our team. As our team continues to grow, we’re looking to hire detail-oriented people who are strong in problem-solving and informed decision making, and who value continuous learning and professional growth.

The Senior Land Administrator provides advanced administrative support for land acquisition projects by preparing and reviewing land documentation, coordinating project information, maintaining accurate records, and supporting Project Managers and Land Agents. This role also provides guidance to junior team members while ensuring the quality, accuracy, and timely delivery of project documentation.

Why AiM?

In addition to providing a supportive, inclusive, and goal-oriented work environment, AiM offers:

• A competitive wage, vacation, wellness days and benefits package including an HSA
• A bonus program/RRSP Matching program for employee incentive programs
• Hybrid working environment opportunities, and
• A fast-paced environment with a wide variety of projects; at AiM, no two days are the same!

ABOUT AiM

AiM Land & Environmental Services is an expanding, progressive surface land and environmental consulting firm serving the oil and gas, forestry, mining, energy, agricultural, and municipal government sectors throughout Alberta, British Columbia, Saskatchewan, Ontario, and Canada’s North. We employ a team of over 250 staff members located in our Calgary, Fairview, Grande Prairie, Fort St. John, Hamilton, Vancouver, and Terrace offices, and we offer interdisciplinary expertise to develop land & environmental solutions for our clients throughout Canada. We know great things happen when smart people with equal amounts of talent and determination come together to create what could not be done alone. Help us do great things!

As a Senior Land Administrator , your day-to-day responsibilities will include:

• Prepare, review, and assemble land acquisition documents, legal agreements, notification packages, crossings, Crown applications, and supporting project documentation.
• Maintain project databases, project files, checklists, and status updates to ensure accurate and complete project records.
• Conduct land title searches, corporate searches, registrations, and ownership reviews in accordance with applicable legislation.
• Prepare third-party agreements, consents, affidavits, and other land administration documentation.
• Interpret land title information and identify interested parties in accordance with provincial regulations.
• Review project documentation prepared by other Land Administrators to ensure quality, accuracy, and completeness.
• Provide guidance, mentoring, and technical support to junior and intermediate Land Administrators.
• Support Project Managers and Project Coordinators by responding to requests for information and maintaining project documentation.
• Communicate with clients by providing project updates and responding to inquiries in a professional and timely manner.
• Participate in dispute resolution processes related to surface rights and land acquisition activities, as required.
• Maintain compliance with company policies, procedures, regulatory requirements, and quality standards.
• Demonstrate a strong commitment to personal and team safety by closely following company safety policies, standards, and procedures.
• Assist with other responsibilities as needed to contribute to the overall success of the team.

We are looking for the following skills and qualifications:

• Diploma in Land Administration or a related discipline is preferred.
• Minimum 5 years of experience in land administration or a related role.
• Strong knowledge of land administration processes, land titles, corporate searches, and surface acquisition documentation.
• Experience preparing Crown applications, third-party agreements, and other land-related documentation.
• Experience mentoring or supporting junior team members is considered an asset.
• Proficiency with Microsoft Office Suite and land management databases.
• Strong knowledge of land administration processes and regulatory requirements.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Strong attention to detail and commitment to producing accurate, high-quality documentation.
• Excellent communication and interpersonal skills with the ability to support clients and team members.
• Demonstrated accountability, professionalism, and commitment to continuous improvement.