Senior Gift Governance Officer

Competition Number: J0425-0096

Position Title: Senior Gift Governance Officer

Position Number (Final): 00508422

Employee Group: Support Staff - USW Local 2010

Job Category: Advancement/Fundraising

Department or Area: ADV Finance and Gift Services

Location: Kingston, Ontario, Canada (Remote)

Salary: $72,485.00 - $89,941.00/Year

Grade: 09 Review Salary Information Here

Hours per Week: 35

Job Type: Term

Shift: 7 Monday - Friday

Number Of Positions: 1

Date Posted: April 17, 2025

Closing Date: April 24, 2025

This position may be eligible for a remote work arrangement within the Province of Ontario. This is a term position from June 1, 2025 - May 30, 2028.

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

A Brief Overview

The Senior Gift Governance Officer plays a pivotal role in enhancing the operational efficiency of Advancement Operations and managing high impact projects related to governance, term revision and spending, research counting and the development of standard operating procedures (SOPs) that support Advancement. Reporting to the Associate Director, Gift Governance and Compliance, the Senior Gift Governance Officer also coordinates cross-functional teams to ensure project milestones are met in a timely manner.

• Develop, manage, and document governance processes associated with gift acceptance, ensuring clear and effective communication with all constituents.
• As the primary point of contact for the Secretariat's Office (temporarily housed within Finance and Gift Services), establish a structured framework for approvals, supporting the continuity of this key Donor Experience function.
• Collaborate with the Office of the Vice-Principal (Research and Innovation), to develop and implement a process for cross counting of philanthropic gifts to research.
• Develop, implement, and maintain comprehensive SOPs for Advancement ensuring compliance with fund management policies, regulatory requirements, and internal controls, while providing clear guidance for team members and constituents.
• Facilitate the implementation of process changes resulting from internal audits.
• Prepare reports and documentation on gift governance activities, key issues, and outcomes for leadership review.

This position leads process improvement projects by determining the methodologies and presenting data and models to present recommendations to stakeholders. This position develops process improvement plans and implements risk management strategies. This position sets priorities and project objectives, outlines key deliverables and risk mitigation strategies, and maintains timelines. This position also identifies ongoing opportunities to improve plan performance.

• Determines the methodology to analyze data and presents recommendations to key stakeholders. Develops process improvement plans, identifies and implements risk mitigation strategies, and leads implementation.
• Serves as project lead and unit contact for projects, including leading the working group to set priorities and project objectives, outlining key deliverables, and maintaining the timeline.
• Identifies ongoing opportunities to improve plan performance. Vets opportunities and develops business cases for stakeholder buy-in.
• Conducts research, data queries and performs analysis to identify opportunities for improvement.
• Maintains a list of definitions of source values, and update as needed depending on data source.
• Develops new queries for stakeholders. Provides and maintains documentation for university staff, developers, and other stakeholders.
• Provides hands on training and documentation to users.
• Other duties as required in support of the department and/or unit.

• Four-Year Bachelor Degree or equivalent. In addition, requires trade certification, qualification, or on-going learning to remain ahead of changes in technology or emerging fields.

• More than 5 years of experience.
• Experience working at a post-secondary education institution considered an asset.
• Knowledge of relevant laws, regulations, policies, standards and/or guidelines considered an asset.

• Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or significant work experience.
• Provide expert advice, guidance and consultation on highly complex issues and/or where the outcome may be contentious.
• Interaction with others requires highly developed interpersonal skills to effectively persuade, negotiate, counsel, and/or consult.
• Adapt messages to meet the different needs of different audiences.
• Prioritize and distribute work to deliver objectives on time and to the highest standard.
• Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.
• Lead team and project meetings and develop team/unit and departmental project plans.
• Lead procedural or technological change within a unit or across broader university functions.
• Identify opportunities to improve the effectiveness and efficiency of work processes.
• Anticipate complex challenges to ensure activities are completed on time.
• Effectively leverage relevant data as input to making decisions.
• Appropriately assess risks before making a decision.
• Comprehensive understanding of what sexual violence, harassment and discrimination are, and their varying effects on diverse members of the community.
• Question and take appropriate steps to address attitudes, macroaggressions and other behaviours which are discriminatory. Acknowledges and respects diverse cultural traditions, abilities and beliefs.

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.