Senior Funding and Awards Clerk

Dalhousie University; Halifax; Hybrid; CAD 47,000; Full time

Job summary

An established industry player in education is seeking a Senior Funding and Awards Clerk to join their dynamic team. This role is pivotal in administering awards, prizes, and bursary processes while maintaining a comprehensive understanding of funding policies. The successful candidate will work closely with students, providing guidance and support in navigating scholarship applications and financial processes. Join a vibrant community that values diversity and inclusion, and contribute to the academic success of graduate students in a supportive environment. If you're detail-oriented and passionate about helping others, this opportunity is perfect for you.

Benefits

Defined Benefit Pension Plan

Health and Dental Plans

Health Spending Account

Employee and Family Assistance Program

Tuition Assistance Program

Qualifications

• 5 years related experience or equivalent training required.
• Strong communication and organizational skills are essential.

Responsibilities

• Manage bursary and award application processes.
• Monitor budgets and verify applications for eligibility.
• Assist students with scholarship payment navigation.

Skills

Organizational Skills

Attention to Detail

Customer Service

Communication Skills

MS Office Proficiency

Education

Business/Administrative Professional Program

Tools

Graduate Funding Payment System

Banner Applications

Job description

Salary $27.37 - $34.66 per hour ($46,263- $58,567 per annum, 32.5 hours per week)

Classification

Classification C6

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

Dalhousie Faculty of Graduate Studies (FGS) is the premier Maritime location for advanced study with over 3,500 graduate students in a research-intensive environment who can choose from over 95 Master’s degrees and more than 45 Doctoral programs. Students learn with top professors in their fields; experts who are recognized across Canada and the world. Reporting to the Budget Officer, the Senior Funding and Awards Clerk will administer awards, prizes and bursary application processes as well as select external graduate scholarship competitions, while maintaining a thorough working knowledge of funding policies, procedures and deadlines.

Key Responsibilities

• Manage bursary, award and prize application processes within the FGS Scholarship Management Portal, as well as scholarships administered outside of the portal.
• Monitor available budgets to determine number of awards available.
• Verify applications for completeness, and eligibility.
• Respond to inquiries from students, departments, or agencies/funding bodies about bursaries, awards, scholarships.
• Perform financial duties in support of the Budget Officer, including processing financial forms, reconciling the FGS operating account, and supporting all FGS travel claim and reimbursement transactions.
• Act as student liaison to assist students in navigating scholarship payment process and troubleshoot when errors occur. Prepare and deliver information sessions for students regarding navigation of graduate student payments.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Administrative Professional program, with five years’ related experience (or an equivalent combination of training and experience).
• Excellent organization, attention to detail, customer-service oriented, communication (written & verbal) and interpersonal skills with the ability to prioritize tasks in a demanding environment.
• Proficiency in MS Office applications (Word, Excel).

Assets

• Familiarity with Dalhousie’s Graduate Funding Payment System/Banner Student Aid and other Banner applications.
• Experience in a university environment relating to the administration of graduate scholarships, various funding agency and gift agreement policies and regulations, and university administrative systems for financial and scholarship matters.

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Résumé / Curriculum Vitae (CV)

Optional Documents

• Cover Letter