Senior Finance and Admin Coordinator

Canadian Linen / Quebec Linge; Oakville; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading uniform service company in Oakville is seeking an Accounting & Finance Support professional. The ideal candidate should have a solid foundation in accounting principles, strong proficiency in Microsoft Excel, and the ability to maintain positive relationships with internal teams and clients. This office-based role requires familiarity with Oracle or similar systems and offers an opportunity to enhance your skills in a supportive environment.

Qualifications

• 2–5 years of accounting or finance support experience preferred.
• Previous customer service or cross-functional coordination experience is a plus.
• Additional certification or coursework in Accounting or Customer Service is a plus.

Responsibilities

• Prepare and process accounts payable and vendor payments.
• Support payroll by gathering and verifying data.
• Assist with billing and invoicing processes.
• Conduct daily invoice audits for accuracy.
• Track and reconcile monthly inventory levels.

Skills

Accounting principles

Microsoft Excel

Customer service orientation

Attention to detail

Confidential data handling

Education

Associate's or Bachelor's degree in Accounting, Finance, or Business

Tools

Oracle Business Suite

Job description

Responsibilities / Essential Functions :

Accounting & Finance Support

• Prepare, review, and process accounts payable and vendor payments
• Support Bi-Weekly payroll by gathering, verifying, and entering payroll data
• Assist with billing and invoicing processes; ensure timely submission and reconciliation
• Conduct daily invoice audits to ensure accuracy and compliance
• Assist with month-end and year-end close activities
• Maintain proper documentation for audits and financial reporting
• Track, record, and reconcile monthly inventory levels
• Assist with physical inventory counts and variance reporting

Customer Service Support

Serve as a point of contact for the Territory Manager to support customer-related inquiries

Coordinate with sales and service teams to resolve billing disputes or account discrepancies

Provide reporting, data summaries, or financial documents to support decision-making

Communicate professionally with clients as needed regarding financial topics (, billing, payments, adjustments)

Administrative and Operational Duties

Maintain customer account records; create, update, or delete accounts as required

Prepare and distribute weekly and monthly financial reports to Market Center leadership

Track and support post-invoicing adjustments such as customer credits

Assist in onboarding new team members

Market Center Support & Backup Functions

Provide cross-training support for team members to ensure continuity during absences

Support ad-hoc reporting or urgent transactional requests from the management team

Knowledge / Skills / Abilities :

Strong foundation in accounting principles

Proficiency in Microsoft Excel and basic accounting software (Oracle or similar ERP experience is a plus)

Ability to communicate clearly and professionally with internal teams and external clients

Exceptional attention to detail, accuracy, and ability to manage multiple priorities

Strong customer service orientation and ability to maintain positive relationships with management and staff

Comfortable handling confidential payroll and financial data

Working Environment / Safety Requirements :

No special physical requirements for this position

Office-based role with standard working hours; occasional extended hours during financial close periods

Experience / Qualifications :

2–5 years of accounting or finance support experience preferred

Previous customer service or cross-functional coordination experience is a plus

Familiarity with Oracle Business Suite or similar systems is highly desirable

Associate’s or Bachelor’s degree in Accounting, Finance, or Business preferred

Additional certification or coursework in Accounting or Customer Service is a plus

We thank all candidates for their interest. However, only those selected for a telephone interview will be contacted.

Canadian Linen & Uniform Service Corp. is an equal opportunity employer. We are committed to a diverse and inclusive workplace for all. We recognize that our future success depends on the perspectives and contributions of all our employees their diverse backgrounds, abilities and experiences make our business stronger. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

Location : Oakville, Mississauga