Senior Executive Assistant to the Chief Investment Officer

Ontario Teachers' Pension Plan; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A prominent pension fund organization in Toronto is seeking a Senior Executive Assistant to support the Chief Investment Officer. This highly skilled individual will manage complex schedules, foster relationships, and enhance administrative efficiency. The role requires over 10 years of experience at the executive level and strong proficiency in essential tools. Join a dynamic team offering competitive salary and benefits in a hybrid work environment.

Benefits

Competitive salary and incentive

Professional growth opportunities

Comprehensive employer-paid benefits

Retirement income through a pension fund

Flexible/hybrid work environment

Employee discount programs

Qualifications

• 10+ years of progressive administrative experience supporting senior executives, at C-suite level.
• Proven ability to navigate ambiguity, multitask, and drive initiatives with minimal guidance.
• May support divisional budget process by tracking expenses.

Responsibilities

• Manage the Chief Investment Officer's complex calendar and meetings.
• Serve as the primary liaison between the CIO and stakeholders.
• Draft, edit, and finalize correspondence and reports under tight timelines.

Skills

Expertise in MS Office

Exceptional judgment

Strong interpersonal skills

Ability to manage sensitive information

Flexibility for outside hours support

Tools

Teams

SharePoint

ChatGPT

CoPilot

Job description

Overview

Senior Executive Assistant to the Chief Investment Officer

Are you a highly skilled Senior Executive Assistant who thrives on anticipating needs, solving problems, and enabling executives to focus on what matters most? This is your chance to support our Chief Investment Officer at the center of a global, high-impact investment organization.

In this role, you will be more than an administrator, you’ll be a trusted partner, ensuring priorities are managed seamlessly, projects and meetings are flawlessly executed, and communications flow smoothly across the organization. With direct exposure to high-level strategy and decision-making, you’ll play a pivotal role in keeping the CIO and leadership team focused, informed, and effective.

If you’re proactive, detail-oriented, and energized by a fast-paced environment, this is an opportunity to make a meaningful impact while working alongside industry leaders.

Who you’ll work with

You will report to the Chief Investment Officer, Asset Allocation and provide support to the Leadership Team, as required. In this role, you’ll work with stakeholders at all levels, both internal and external, and collaborate closely with other senior administrators to ensure alignment and consistency across the organization.

What you’ll do

• Manage the Chief Investment Officer’s complex calendar, anticipating priorities and ensuring readiness for all commitments, including board and leadership meetings.
• Keep the CIO well-informed of upcoming responsibilities, proactively identifying potential conflicts and recommending solutions.
• Serve as the primary liaison between the CIO and internal/external stakeholders, including board members, fostering trusted relationships.
• Act as a strategic partner by prioritizing competing needs, handling matters expeditiously and following through on tasks to successful completion.
• Draft, edit, and finalize correspondence, reports, and presentation materials often under tight timelines and with minimal guidance.
• Coordinate and manage complex international and domestic travel, ensuring seamless logistics and proactive contingency planning.
• Plan and execute meetings and events, including site selection, budget oversight, catering, technology setup, and post-event follow-up.
• Support the preparation and coordination of materials for board meetings, including reviewing submissions for accuracy and completeness.
• Develop and maintain efficient workflows and communication channels across the CIO’s office and leadership team to ensure alignment.
• Oversee sensitive and high-priority deliverables requiring coordination across multiple stakeholders.
• Monitor, reconcile, and process expense reports; support budget-related activities and ensure compliance with organizational policies.
• Build a deep understanding of the business and its priorities, enabling you to exercise judgment and discretion when making decisions or managing inquiries.
• Partner with other senior administrators across the organization to ensure consistent processes, alignment, and knowledge sharing.
• Respond to internal and external inquiries with tact, diplomacy, and discretion, representing the CIO and the organization professionally.
• Anticipate emerging needs, escalate issues appropriately, and take initiative to address matters before they become urgent.
• Perform other responsibilities as assigned to support the success of the CIO and the leadership team.

What you’ll need

• 10+ years of progressive administrative experience supporting senior executives, at the C-suite level
• Expertise in MS Office (Word, Excel, PowerPoint, Outlook) and proficiency with collaboration and productivity tools such as Teams, SharePoint, ChatGPT, and CoPilot, with the ability to quickly adapt to and learn new technologies.
• Exceptional judgment, discretion, and ability to manage sensitive information.
• Proven ability to navigate ambiguity, multitask, and drive initiatives forward with minimal guidance.
• Strong interpersonal skills with the ability to influence, build relationships, and manage upwards effectively.
• May support the divisional budget process, through tracking and monitoring expenses
• Flexibility to provide support outside regular business hours when needed.

#LI-VN

What we’re offering

• Pay-for-performance environment that offers competitive salary and incentive
• Numerous opportunities for professional growth and development
• Comprehensive employer paid benefits coverage
• Retirement income through a defined benefit pension plan
• The opportunity to invest back into the fund through our Deferred Incentive Program
• A flexible/hybrid work environment combining in office collaboration and remote working
• Competitive time off
• Our Flexible Travel Program gives you the option to work abroad in another region/country for up to a month each year
• Employee discount programs including Edvantage and Perkopolis

At Ontario Teachers', diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create, reflect and embrace diversity of thought, background and experience. Through our Diversity, Equity and Inclusion strategy and our Employee Resource Groups (ERGs), we celebrate diversity and foster inclusion through events for colleagues to connect for professional development, networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected, accepted and empowered to be themselves. To learn more about our commitment to Diversity, Equity and Inclusion, check out Life at Teachers\'.

How to apply

Are you ready to pursue new challenges and take your career to the next level? Apply today! You may be invited to complete a pre-recorded digital interview as part of your application.

Accommodations are available upon request ([e-mail]) for candidates with a disability taking part in the recruitment process and once hired.

Candidates must be legally entitled to work in the country where this role is located.

Ontario Teachers’ may use AI-based tools to assist in screening and assessing applicants for this position. These tools may help us identify candidates whose skills and experience align with Ontario Teachers’ objectives by analyzing information provided in resumes and applications. Our use of AI does not replace human decision-making.

To learn more about how Teachers’ uses AI with your personal information, please visit our Privacy Centre.

Functional Areas: Administration

Vacancy: Current

Requisition ID: 6694