Executive Assistant

Alvarez & Marsal; Calgary; Hybrid; CAD 70,000 - 85,000; Full time

Benefits offered by this job

Discretionary bonus program

Hybrid work schedule

Job summary

Alvarez & Marsal (A&M) Tax in Calgary is seeking an Executive Administrative Assistant to support practice professionals with calendar management, correspondence, and document preparation. The role emphasizes discretion, reliability, and proactive problem-solving in a fast-paced setting.

You will manage multiple calendars, coordinate meetings, and maintain organized files while upholding confidentiality and professional standards.

Qualifications

• 7+ years of professional services environment experience.
• Background as an administrative assistant, legal assistant, or executive assistant supporting senior professionals.
• Strong follow-up discipline and the confidence to hold senior stakeholders accountable.
• Exceptional organizational and prioritization skills.
• Ability to handle tight deadlines and manage competing priorities.
• Ability to work independently, think critically, and solve problems with low supervision.
• Excellent verbal and written communication skills.
• Excellent computer and calendaring skills, including Microsoft Office Outlook, Word, Excel and PowerPoint.

Responsibilities

• Prepare, review, format, and organize correspondence, meeting materials, presentations, and business documents.
• Track deliverables and follow up with partners and stakeholders to ensure work is completed accurately, on time, and in an organized manner.
• Coordinate meetings, agendas, logistics, and follow-up actions, ensuring accountability and execution.
• Anticipate needs, identify gaps, and resolve issues independently.
• Proactively manage complex calendars, shifting priorities, and critical deadlines.
• Support practice management and administrative organization, including file management, document tracking, and workflow coordination.
• Maintain a high level of professionalism, discretion, and sound judgment in handling confidential and sensitive matters.
• Create structure in a dynamic environment by improving processes, keeping matters on track, and ensuring nothing falls through the cracks.

Skills

Executive support

Calendar management

Microsoft Office

Communication

Problem solving

Independent work

Tools

Outlook

Word

Excel

PowerPoint

Job description

Description

A&M is a group of entrepreneurial, action and results-oriented professionals who take a hands‑on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

Description

A&M is a group of entrepreneurial, action and results-oriented professionals who take a hands‑on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

A&M Tax is part of the A&M network of advisors. Globally A&M provides tax, turnaround management, restructuring, performance improvement, and corporate advisory services. Our tax practice is unique in that we offer the opportunity to work without audit conflict and truly act as a trusted business advisor. We provide our teams with opportunities and support to develop and cultivate careers that are most meaningful to them and reward them based on their achievements.

The Team

A&M Tax is looking to hire an Executive Administrative Assistant in Calgary that will support the practice professionals.

Responsibilities

How you will contribute

• Prepare, review, format, and organize correspondence, meeting materials, presentations, and business documents
• Track deliverables and follow up with partners and stakeholders to ensure work is completed accurately, on time, and in an organized manner
• Coordinate meetings, agendas, logistics, and follow-up actions, ensuring accountability and execution
• Anticipate needs, identify gaps, and resolve issues independently
• Proactively manage complex calendars, shifting priorities, and critical deadlines
• Support practice management and administrative organization, including file management, document tracking, and workflow coordination
• Maintain a high level of professionalism, discretion, and sound judgment in handling confidential and sensitive matters
• Create structure in a dynamic environment by improving processes, keeping matters on track, and ensuring nothing falls through the cracks
• Manage multiple Outlook calendars for leaders with tight schedules. Negotiate time on calendars and reschedule appointments as scheduling conflicts occur
• Cooperate with other internal staff in A&M Canada Tax to ensure adequate coverage during vacations
• Will be responsible for additional duties as necessary

Qualifications

• 7+ years of professional services environment experience
• Background as an administrative assistant, legal assistant, or executive assistant supporting and upward managing senior professionals
• Strong follow-up discipline and the confidence to hold senior stakeholders accountable in a professional manner
• Exceptional organizational and prioritization skills
• Ability to handle tight deadlines and manage competing priorities
• Ability to work independently, think critically, and solve problems with low supervision
• Resilience, adaptability, and a high tolerance for changing priorities and urgent requests
• Excellent verbal and written communication skills
• Excellent computer and calendaring skills, including Microsoft Office Outlook, Word, Excel and PowerPoint in a fast-paced, deadline-driven environment
• High attention to detail combined with the ability to see the bigger picture
• Impeccable attention to detail

In Office

• This position requires a hybrid schedule consisting of 3-4 days per week in the Calgary office.

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top‑notch training and on‑the‑job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well‑being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high‑performing and passionate professionals.

New positions: This posting is for a newly created position.

A&M is committed to providing an accessible recruitment process that meets our obligations under the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act, 2005 and any other applicable legislation. We strive to maintain a strong and dynamic workforce that foster respect and inclusivity for applicants of all abilities. Should you have any accessibility need(s) and/or require accommodation during the recruitment process, please notify Human Resources at [e-mail] and we would be pleased to assist you.

The salary range is $70,000 - $85,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.