Senior Executive Assistant - Contract

BlueCat; Golden Horseshoe; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a dynamic Senior Executive Assistant to support C-level executives. This role is pivotal in maintaining a professional corporate environment while managing various administrative tasks. The ideal candidate will possess exceptional organizational skills, thrive in a fast-paced setting, and demonstrate outstanding communication abilities. Join a company recognized for its award-winning culture and commitment to employee well-being, where your contributions will help shape the future of Intelligent Network Operations. This is a unique opportunity to be part of a vibrant team dedicated to innovation and excellence.

Benefits

Professional Development Budget

Dedicated Wellness Days

Wellness Week

Lifestyle Spending Account

Employee Recognition Program

Qualifications

• 3-5 years of executive assistant experience for C-suite required.
• Strong planning and organizational skills are essential.

Responsibilities

• Manage calendars, travel arrangements, and expense reports.
• Coordinate meetings and prepare business communications.

Skills

Organizational Skills

Communication Skills

Project Management

Analytical Skills

Customer Service

Education

Associate/Bachelor’s Degree

Tools

MS Word

MS Excel

MS PowerPoint

Outlook

Salesforce

Slack

Job description

Have you heard of BlueCat? We’re one of those hidden gems that’s been disrupting the market as a key player in the rapidly growing space of Intelligent Network Operations. Organizations require a new model of network operations that links foundational core services with a deep, predictive understanding of network health and performance to improve change readiness. BlueCat’s Intelligent NetOps is a first-to-market combination of systems of understanding and change. BlueCat enables teams to enhance agility and mitigate risks from high rates of change with a unified management lifecycle, from provisioning to proactive troubleshooting and remediation.

At BlueCat, we take immense pride in our award-winning culture, an integral part of our identity. We are proud recipients of several prestigious accolades, including the "Great Place to Work" certification. By becoming a part of our team, you not only join a company at the forefront of technology but also become an integral member of Canada's top workplaces in various categories, including Technology, Today's Youth and Women, and Mental Health and Inclusion.

BlueCat is looking for a dynamic, energetic, dependable, take-charge Senior Executive Assistant. The Executive Assistant at BlueCat Networks provides direct administrative support to the CCO, CRO & CMO. This role is responsible not only for performing executive duties to ensure an efficient, well-maintained and professional corporate environment but as well perpetuating integrity as the front facing liaison for the C-levels. The successful candidate will have outstanding organizational skills, experience working in a fast-paced environment, have the ability to successfully prioritize and manage multiple tasks and possess superlative communication skills.

THIS IS A 6 MONTH CONTRACT

Responsibilities:

1. Perform administrative tasks including calendar management, phone screening, travel arrangement (domestic & abroad), preparing and tracking expense reports, weekly departmental team minutes.
2. Coordinate and prepare for meetings and conference calls, including arrangement of logistics, meeting space, internal communications.
3. Create, edit and proofread business communications and documents as needed utilizing MS Word, Excel and PowerPoint and Slack.
4. Coordinate quarterly All Hands and monthly company social events and work with executive leaders to prepare presentations, internal communication and awards.
5. Handle confidential and non-routine information and facilitate communication between appropriate department and outside organizations.
6. Establish and maintain positive working relationships with others both internally and externally to achieve goals of the organization.

Requirements:

1. Associate/Bachelor’s degree required and at least 3-5 years of executive assistant experience for C-suite.
2. Technology company experience preferred.
3. Strong planning, organizational and analytical skills.
4. Ability to manage multiple demands, work independently and meet deadlines.
5. Expert knowledge of Word, Excel, PowerPoint, Outlook and web applications; Some knowledge of Salesforce is a plus.
6. Experience with productivity apps (HR, expense reporting, travel, purchasing, etc) is preferred.
7. Excellent customer service, organization skills and attention to detail.
8. Demonstrated ability to handle confidential information and ability to maintain professionalism in diverse circumstances.
9. Strong communication skills, written and verbal, to all levels of an organization including executives, vendors, internal customers and partners.
10. Proven project management ability.
11. Excellent common sense and ability to make solid judgment calls independently.

If you share our enthusiasm for the future of our company and are eager to contribute to our vibrant workplace, we look forward to receiving your application! Our comprehensive benefits encompass your health, financial well-being, and overall wellness, and we are committed to providing an exceptional work environment, enriching employee programs, and fostering a remarkable company culture. At our core, we champion values such as transparency, curiosity, respect, and above all, the pursuit of enjoyment.

In addition, we offer a range of appealing perks, including:

• A Professional Development Budget
• Dedicated Wellness Days and Wellness Week
• A Lifestyle Spending Account
• An Employee Recognition Program

Join us in shaping the future of our organization, where your talent and dedication can truly thrive. We invite you to apply and become a valuable member of our team!

BlueCat is an Equal Opportunity Employer that is committed to inclusion and diversity. We also take affirmative action to offer employment and advancement opportunities to all applicants, including minorities, women, protected veterans, and individuals with disabilities. BlueCat will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation or that of other applicants.