Senior Executive Assistant

David Aplin Recruiting; Mississauga; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A recruitment agency in Mississauga is seeking a Senior Executive Assistant to provide confidential support to top executives. Responsibilities include calendar management, travel arrangements, and drafting communications. The ideal candidate has 3–5 years of experience, especially in a legal setting. This is a 6-week contract with a hybrid work model and competitive pay of $28–$35/hour.

Benefits

Competitive hourly rate

Potential for extension or permanent hire

High-energy team environment

Qualifications

• 3–5 years of experience in a Senior Executive Assistant or Office Manager role.
• Experience supporting legal professionals or working in a legal environment.
• Strong proficiency in handling travel arrangements and expense reports.

Responsibilities

• Provide high-level administrative and calendar support to executives.
• Manage complex calendars and prioritize meetings effectively.
• Draft executive communications and prepare legal documents.

Skills

Calendar management

Strong proficiency with MS Office Suite

Exceptional interpersonal skills

Organizational skills

Attention to detail

Tools

MS Office Suite

UKG

KingConcur

Job description

To Apply for this Job Click Here

Our client in Mississauga, ON, a leader in their industry, is seeking aSenior Executive Assistantto provide confidential, executive-level support to theChief Merchant,Chief Financial Officer, andGeneral Counsel. This is a6-week contractwith potential for extension or permanent hire.

Benefits & Perks:

• Hourly rate:$28–$35/hour
• Contract:6 weeks to start, with possibility of extension or permanent hire
• Hybrid work model:2–3 days/week on-site inMississauga, ON
• Work hours:Monday to Friday, 8:30am–5:00pm
• High-energy and collaborative team environment

Responsibilities:

• Provide high-level administrative and calendar support to the Chief Merchant, CFO, and General Counsel
• Proactively manage complex calendars, prioritize meetings, anticipate scheduling conflicts, and ensure timely preparation for key events
• Coordinate internal and external meetings, including logistics, agenda preparation, and background materials
• Manage travel arrangements through KingConcur, including itineraries, bookings, and follow-ups for executives and occasionally for their direct reports or clients
• Prepare and process expense reports, monthly expenditures, and credit card reconciliations
• Support the Legal team by drafting and preparing legal documents, correspondence, and maintaining document management systems
• Review timecards and ensure payroll accuracy using UKG, submitting to Payroll on behalf of executives
• Draft executive communications, reports, presentations, and moderately complex correspondence
• Maintain legal files, databases, subscriptions, and renewals
• Plan and coordinate events and off-site meetings (venue booking, catering, materials, etc.)
• Handle confidential communications, correspondence, and sensitive information with professionalism and discretion
• Provide backup administrative support to other senior leaders as required
• Perform general office duties including supplies ordering, mail distribution, and equipment coordination

Qualifications:

• Must have 3–5 years of experience in a Senior Executive Assistant or Office Manager role, preferably supporting multiple executives
• Must have Experience supporting legal professionals or working in a legal environment and working with legal documents, procedures, and terminology.
• Experience in calendar management, expense handling, and complex travel coordination
• Strong proficiency with MS Office Suite (Word, Excel, PowerPoint)
• Exposure to UKG (or similar payroll systems) and KingConcur (for travel bookings)
• Excellent organizational, multitasking, and prioritization skills
• Exceptional interpersonal, verbal, and written communication skills
• High attention to detail, discretion, and judgment in handling confidential matters

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

To Apply for this Job Click Here